The position requires a friendly and courteous person with clear and excellent communication skills. The Parish Office Receptionist is responsible for managing the front desk and providing administrative support to ensure the efficient operation of the main office. This role involves interacting with parishioners, visitors, staff, and volunteers, performing various clerical tasks in support of our administrative team, and helping update the weekly bulletin and the parish website. Applicants are ... more details
Description
The position requires a friendly and courteous person with clear and excellent communication skills. The Parish Office Receptionist is responsible for managing the front desk and providing administrative support to ensure the efficient operation of the main office. This role involves interacting with parishioners, visitors, staff, and volunteers, performing various clerical tasks in support of our administrative team, and helping update the weekly bulletin and the parish website. Applicants are required to be practicing Catholics in good standing and supportive of the mission and vision of St. Clare of Assisi.
Requirements
EDUCATION & EXPERIENCE:
A high school diploma or equivalent, as well as additional education or certification in office administration, is a plus.
Previous experience as a receptionist or administrative role
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Publisher, Outlook) and Canva
Knowledge and able to operate telephone equipment and standard office equipment (e.g., computer, scanners, printers, copier)
Basic knowledge of print design and social media skills (e.g., Updating Facebook, Instagram and parish website)
Excellent communication and interpersonal skills
Strong organizational skills and attention to detail
Ability to multi-task and handle a very busy front office environment
Professional appearance and demeanor
Bilingual (English/Spanish) is required
CORE COMPETENCIES:
Greet and assist visitors courteously and professionally
Answering, screening, and directing telephone calls
Produce weekly bulletins
Handle enquiries efficiently
Maintain a clean and organized office area
Coordinate and schedule funerals, sick calls, baptisms, weddings
Support administrative staff with various clerical tasks, including data entry & filing
Process parish registration, in-person and on-line
Assist in the preparation of parish events and activities
Maintain confidentiality of records and information
Wage Range The rate of pay offered to the selected candidate is based on internal pay policy and budget. New hires are commonly paid at the minimum of the wage range or within the lower part of the range. We consider a number of factors when making compensation decisions including, but not limited to, skill sets, experience, training and other department needs.
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