The Department of Military and Veterans Affairs is looking for someone to be responsible for performing a variety of purchasing activities for the Department of Military and Veterans Affairs. If you are an organized and productive individual with attention to detail that is versed in contracting processes and experienced in working with vendors. If you wish to explore a rewarding career with the commonwealth, we have the job for you! Watch this video to see how you can make a difference caring f... more details
THE POSITION
The Department of Military and Veterans Affairs is looking for someone to be responsible for performing a variety of purchasing activities for the Department of Military and Veterans Affairs. If you are an organized and productive individual with attention to detail that is versed in contracting processes and experienced in working with vendors. If you wish to explore a rewarding career with the commonwealth, we have the job for you!
Watch this video to see how you can make a difference caring for Pennsylvania's veterans working for the Department of Military and Veterans Affairs. Come join the DMVA team, apply today!
DESCRIPTION OF WORK
In this Accounting Technician role, you will be responsible for the reconciliation and coordination of vendor management and payment activities for all types of procurements and contracts for the Department of Military and Veterans Affairs. This includes tracking and following up on invoices returned for non-payment to ensure they are corrected. You will correspond and coordinate with vendors, comptroller staff, purchasing agents, and other accounting staff, as well as generate reports for reconciliation, research discrepancies, process direct pay invoices, and oversee refund and returned checks.
Attention to detail is essential to ensure that vendor payments are made in a timely manner and any discrepancies or payment issues are resolved. You may also have the opportunity to develop and provide training on procurement processes, conduct internal audits and reviews, and provide input into a variety of policies related to purchasing and vendor management or for the development of new procedures. Do not miss this opportunity to utilize your skills to support the Commonwealth’s veterans and their families. Interested in learning more? Additional details regarding this position can be found in the position description.
Work Schedule and Additional Information:
Full-time employment
Work hours are 7:00 AM to 3:00 PM, Monday - Friday, with 30-minute lunch.
Sometimes this position requires long hours and potential for overnight stays.
Telework: You may have the opportunity to work from home (telework) part-time, five out of ten days. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Annville.
Salary:In some cases, the starting salary may be non-negotiable.
You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.
REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY
QUALIFICATIONS Minimum Experience and Training Requirements:
One year as a Fiscal Assistant or an Accounting Assistant; or
Three years of work involving the maintenance of fiscal or financial records, including one year of responsible work which involves the application of accounting or fiscal principles and practices; and graduation from high school; or
One year of experience in maintaining and reviewing fiscal records and an associate degree in accounting or business administration; or
An equivalent combination of experience and training.
Additional Requirements:
You must be able to perform essential job functions.
This position is in Lebanon County, Pennsylvania. You must be able to work in Lebanon County, Pennsylvania.
Experience in purchasing work involving the maintenance of fiscal or financial records.
Experience in responsible work which involves the application of accounting or fiscal principles and practices.
Experience in purchasing work involving contact with vendors in the procurement of a variety of supplies, materials, equipment, or services.
During activation of State Active Duty, the DMVA Procurement and Contracting Office is responsible for the procurement of goods and services to support the National Guard often times requiring long hours and stressful situations with the potential of overnight stays. Must be willing and able to work under these conditions.
This position may require travel to the Veterans Homes as well as other field sites. You must be able to travel frequently if needed, including overnight stays.
Legal Requirements:
You must pass a favorable National Crime Information Center (NCIC) screening for admittance to Fort Indiantown Gap.
How to Apply:
Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
Failure to comply with the above application requirements may eliminate you from consideration for this position.
Veterans:
Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.employment.pa.gov/Additional%20Info/Pages/default.aspx and click the Veterans’ Preference tab or contact us at ra-cs-vetpreference@pa.gov.
Telecommunications Relay Service (TRS):
711 (hearing and speech disabilities or other individuals).
If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.
The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.
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