Performs clerical, bookkeeping, technical accounting, and administrative work in support of the accounts payable function.
Position Responsibilities / Essential Job Functions
Serves in a fiduciary capacity for the Service Authority safeguarding the Authority's property, equipment, moneys and assets against unauthorized use or removal, as well as from loss due to criminal act or breach or trust. Receives mail and records date received. Enters purchase orders and invoices into vendor files and... more details
Position Summary
Performs clerical, bookkeeping, technical accounting, and administrative work in support of the accounts payable function.
Position Responsibilities / Essential Job Functions
Serves in a fiduciary capacity for the Service Authority safeguarding the Authority's property, equipment, moneys and assets against unauthorized use or removal, as well as from loss due to criminal act or breach or trust.
Receives mail and records date received. Enters purchase orders and invoices into vendor files and maintains related files.
Prepares and codes vouchers. Processes vouchers for payment. Audits invoices, packing slips and payment requisitions for accuracy, compliance and authorized signatures. Matches invoice with purchase order; verifies all for accuracy and completeness; verifies account codes for proper assignment of budget expenditure; researches and resolves discrepancies and handles inquiries from vendors.Reconciles monthly statements.
Reviews data entered into accounting system.Prepares and processes automated and manual payments. Mails checks. Assists in reconciling general ledger and sub ledgers to various expenditure reports.
Maintains schedules of construction progress payments. Prepares routine periodic financial, statistical or operational reports as assigned.
Performs miscellaneous accounts payable functions. Processes and audits travel reports and payments. Prepares annual unclaimed property report and 1099 reporting.Creates various schedules and reconciliations for annual audit.
Responds to inquires from vendors and co-workers.
Updates and creates documentation of policies and procedures.
May be deemed essential at any time.
Performs other duties as assigned or required.
Essential Skills and Experience
Essential Skills and Experience:
Knowledge of computers and electronic data processing; modern office practices and procedures; basic accounting principles and practices; standard office appliances including desktop personal computers (PCs), standard office software related to assignment, typewriters, scanners, printers, photocopy and facsimile machines; financial record keeping and bookkeeping; basic mathematics; appropriate safety precautions, procedures, practices and regulations; English usage, spelling, grammar and punctuation.
Ability to perform multiple tasks that are subject to periodic interruptions; prioritize work and coordinate several work activities; organize and maintain office files; make mathematical calculations with speed and accuracy; perform detailed accounting clerical work accurately; operate standard office equipment and software applications related to assignment; follow established codes, policies, and guidelines; perform work in accordance with safety regulations, guidelines and practices; work independently in absence of supervision; understand and carry out oral and written instructions; communicate clearly and concisely, both orally and in writing.
Associate's degree with major course work in Accounting, Finance or a related field.
At least two years of progressively responsible related experience in processing high volume accounts payable.
Or combination of education and experience as described above.
Preferred Skills and Experience:
Three or more years of progressively responsible related experience in processing high volume accounts payable.
Experience with JD Edwards.
Special Requirements:
Must successfully pass a credit check.
Reporting to this Position:
None
Physical Demands and Work Environment
The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical demands:The work is mostly sedentary with periods of light physical activity. Typical positions require workers lift and carry up to 20 pounds; climb stairs, bend, reach, hold, grasp, and turn objects; and operate computer or typewriter keyboards.The work requires the ability to speak clearly and to see and hear clearly with or without correction.Subject to work beyond the normal scheduled hours of work; to attend evening meetings and work sessions.
Work environment:Primary work is performed indoors in a standard office setting.The noise level in the work environment is usually moderate.
The qualifications listed above are intended to represent the minimum skills and experience levels associated with performing the duties and responsibilities contained in this job description. The qualifications do not express absolute employment or promotional standards. They are general guidelines that should be considered along with the job related selection or promotional criteria.
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