Manages communication with both internal and external customers and stakeholders in a timely and professional manner. Drafts letters, memos, and other documentation as required. Maintains contractual files, databases, and supporting documentation, in audit ready condition and in compliance with Contractual requirements. - Reviews incoming Purchase Orders for compliance and accuracy, and completes Contract Checklists to document acceptability of incoming Order. Enters new Sales Orders into compan... more details
Sr. Manager of Contracts & Compliance
Location : LocationUS-FL-Jacksonville
Requisition ID
2024-8299
Category
Contracts
Segment
Kaman Aerospace
Shift
Shift 1
# of Openings
1
Posted Date
21 hours ago(6/19/2024 11:48 AM)
Overview
Working under the direction of the General Manager, the Sr Contracts Manager will provide support in a wide variety of activities in Contracts Administration.
Essential Duties and Responsibilities
• Manages communication with both internal and external customers and stakeholders in a timely and professional manner. Drafts letters, memos, and other documentation as required. Maintains contractual files, databases, and supporting documentation, in audit ready condition and in compliance with Contractual requirements. • Reviews incoming Purchase Orders for compliance and accuracy, and completes Contract Checklists to document acceptability of incoming Order. Enters new Sales Orders into company data systems, ensuring completeness and accuracy of data. Understands the urgency of entering Sales Order into the system, and the criticality of the Order being correct. Has a basic understanding of key Terms and Conditions. Works closely with the Contract Service Coordinators and Contract Administrators to identify and resolve discrepancies between Kaman Sales Orders and Customer Open Order Reports. • Tracks progress payments for Non-Recurring Engineering (NRE) items per Sales Order Requirements and closes out same upon completion. Drafts Requests for Cost Estimate (RFCE) and routes to appropriate department for Proposal preparation. Tracks proposal deadlines, to ensure timely submission for new and follow on opportunities. Supports Engineering Changes and Change Board, by processing Customer Changes, submitting Change Proposals, and supporting Contract Administrators in following up with Customers to ensure timely implementation and payment. Leads weekly RFCE Tag Up meeting between Contracts and Cost Estimating, to ensure consistency between the teams. • Closely coordinates with other functions, including but not limited to Compliance, Supply Chain, Cost Estimating, Finance, Engineering, Program Management, and Production Control to ensure Customer commitments and Contractual requirements are met. • Gathers data and prepares a variety of reports, metrics and presentations to track multiple issues and matters of concern to the company and/or customer such as Pending, Delinquencies, Sales Forecasts, Sales Order Status, etc. Submits contractually required status reports on a regular basis. • Coordinates company's Inter Divisional Work Authorization (IDWA process) to ensure compliance to approved practices. • In close coordination with the Contract Administrators (CA), support basic CA tasks such as the review of Proprietary Information and Non Disclosure Agreements and surge support for IPT meetings.
Qualifications
Five to seven years experience with at least one year in a contracts or legal environment.
Bachelors degree in Accounting, Finance, Business Administration or related field.
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Kaman Corporation is an Equal Opportunity Minority/Female/Individuals with Disabilities/Protected Veteran and Affirmative Action Employer Kaman Corporation considers for employment and hires qualified candidates without regard to age, race, religion, color, sex, sexual orientation, gender identity, national origin, ancestry, protected veteran or disability status or any factor prohibited by law. Kaman Corporation and all of its related companies fully endorse equal opportunity for all. Kaman provides reasonable accommodation for qualified individuals with disabilities and disabled veterans in job application procedures and/or process. Please inform us if you need assistance completing any forms or to otherwise participate in the application process. For more information, please click here for a notice that provides information concerning the laws and procedures for filing complaints of violations of the laws with the Office of Federal Contract Compliance Programs (OFCCP).
Many positions at Kaman require access to information or technology that is subject to the International Traffic in Arms Regulations (ITAR) and/or the Export Administration Regulations (EAR). For ITAR and EAR purposes, U.S. persons include U.S. citizens, nationals and lawful permanent residents, as well as asylees and refugees. The ITAR and/or EAR may limit access rights for non-US Persons or other unauthorized individuals. Kaman reserves the right to require candidates and employees to provide proof of citizenship, nationality and/or immigration status to determine ITAR and EAR compliance requirements.
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