Position Summary:
Compiles and maintains accounts payable records by performing the following duties.
Primary Duties & Responsibilities:
- Compiles and sorts documents such as invoices, purchase orders and receivers, substantiating business transactions.
- Prepares invoices for payment; includes determining due date, posting to computer, distributing to managers to obtain authorization for payment, compiling and printing reports, printing final checks and assembling for signature and file.
- Verifies receipt of internal purchase orders and receivers and places in file awaiting receipt of invoice.
- Determines general ledger account number, then computes and records charges, discounts, credits and debits in computer system.
- Troubleshoot and reconcile three-way match variances between purchase order, receiver and invoice.
- Create vouchers, checks, debit memos, reports, and other records as requested.
- Other duties as assigned.
Required Skills:
- Ability to read and comprehend simple instructions, short correspondence, and memos.
- Ability to write simple correspondence.
- Ability to effectively present information in one-on-one and small group situations to supervisor, and other employees of the organization.
- Proficient in Microsoft Offices (Outlook, Excel, etc.)
- Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
- Ability to compute rate, ratio, and percent.
- Ability to apply commonsense understanding to carry out instructions furnished in written, oral, or diagram form.
- Ability to deal with problems involving several concrete variables in standardized situations.
Experience & Education
- High school diploma or general education degree (GED); or two years related experience and/or training; or equivalent combination of education and experience.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to sit. The employee is occasionally required to stand; walk; climb or balance; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is occasionally exposed to airborne particles and vibration. The noise level in the work environment is usually moderate.
Shultz Steel LLC is an equal opportunity employer. The company's policy and practice is to provide equal employment opportunities and to assure those opportunities, without regard to age, sex (including pregnancy, childbirth, breastfeeding or related medical conditions, gender, race, color, creed, national origin, ancestry, sexual orientation including gender identity or gender expression, religion, (including religious dress and religious grooming), mental or physical disability, legally protected medical condition, genetic information, marital status, military or veteran status, reproductive decision making, or any other status protected by applicable local, state or federal anti-discrimination laws.
