Under general supervision of the Accounting Manager, the Accounting Assistant performs clerical duties to support the department such as scanning, filing, and uploading documents as directed. Other general office duties and special projects will be assigned as necessary by the Accounting Manager. Essential Functions and Tasks Filing, scanning, photocopying, and other general office duties assigned to support full time accounting staff, including compiling accounting records for reporting purpose... more details
Student Accounting Assistant
JobID: 481
Position Type: Accounting/Accounting Assistant
Date Posted: 6/12/2024
Location: San Jose, CA
Additional Information: Show/Hide 2024 - POSITION DESCRIPTION
Job Title: Student Accounting Assistant I Classification Title: Student Assistant I Job Code/Grade: Hourly, Non-Exempt Department: Accounting Supervisor: Manager, Accounting Location: Student Union Admin Offices
The Student Union, Inc. is 501(c) (3) nonprofit auxiliary that maintains three major facilities at San José State University in downtown San José, California. These facilities include the Diaz Compean Student Union Building, Provident Credit Union Event Center, and the Spartan Recreation and Aquatic Center. The Student Union, Inc. functions as part of the Student Affairs Division on campus, and is governed by a Board of Directors made up of a student majority, faculty, and administrators.
Mission The Student Union, Inc. of San Jose State University supports the development, growth, and well-being of students and the campus community by providing diverse programs, desired services, and quality facilities to enhance the collegiate experience.
Job Summary Under general supervision of the Accounting Manager, the Accounting Assistant performs clerical duties to support the department such as scanning, filing, and uploading documents as directed. Other general office duties and special projects will be assigned as necessary by the Accounting Manager.
Essential Functions and Tasks
Filing, scanning, photocopying, and other general office duties assigned to support full time accounting staff, including compiling accounting records for reporting purposes
Data entry as required
Recording receipt of Club Sports packages, providing proof of delivery to accounting staff, and notifying Clubs of their package’s arrival
Assist accounting staff with ad hoc projects as directed by the Accounting Manager
Additional duties as required
Knowledge, Skills and Abilities (KSAs)
Familiarity working in an office setting
Strong organizational skills and the ability to coordinate, organize, and prioritize projects to manage workflow within the confines of a 20 hours work week
Attention to detail and the ability to think critically
Strong interpersonal skills and the ability communicate well with individuals of all backgrounds
Experience with computer applications such as Google Suite (Gmail, Docs, Slides, Sheets, Forms, etc.) and Microsoft Office (Word, Excel, PowerPoint, etc.)
Physical Demands and Work Environment
The position works in a wide variety of environments including a typical office
The physical demands of this position are listed below:
Stand or sit and view a computer screen for an extended period of time (up to 4 hours)
Lifting and carrying, occasionally, up to 25 pounds
Hearing and speaking to exchange information in person or over the telephone
Dexterity of hands, fingers, and wrist to operate a computer keyboard and calculator
In general, the position requires 20 hours per week scheduled during business hours of 9:00 a.m. to 5:00 p.m., Monday through Friday
Minimum Hourly Salary: $17.75 - Maximum Hourly Salary: $20.63
This position is non-exempt from the provisions of Section 1 of the California Industrial Welfare Commission Orders
In general, the position works a schedule based on business needs and requires regular office hours
When school is in session student assistant may work up to, but not in excess of 20 hours per week (among all concurrent positions)
When classes are not in session (i.e. summer break) student assistant may work up to, but not in excess of 40 hours per week
Benefits This position is employed through the Student Union at San Jose State University which offers employees to receive 40 hours of sick pay during the calendar year.
Equal Opportunity/Affirmative Action The Student Union of San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, pregnancy, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. The Student Union and SJSU have a firm and unambiguous commitment to the active elimination of discrimination, and the affirmative recruitment of a diverse, multi-racial community of students, faculty and staff.
Background Check and Fingerprinting Student Union employees are required to undergo and completed a successful background check that includes verification of employment and education, as well as a check of criminal records for employment. Candidates for positions where the employee will come in regular contact with minors and cash management will be required to be fingerprinted. This policy includes emergency hires and may also be applicable to volunteers depending on the work performed.
In some cases, the background check will include a credit check and/or a Department of Motor Vehicles check, as well as a check of licenses and certificates when applicable. All background checks are conducted through the Student Union third-party vendor, Accurate Background.
California State University (CSU) Learning & Development Within the first month, all employees are required to complete the following compliance online training sessions through CSULearn, the University's employee training platform. Employees will be enrolled in the training soon after their appointment is processed and will be notified via email from CSULearn@sjsu.edu.
i.?Injury and Illness Prevention Program ii.?Discrimination and Harassment for Supervisors/Non-Supervisors iii.?Gender Equity and Title IX Prevention Program (Title IX) iv.?Data Security and FERPA v.?Mandated Reporters of Child Abuse
California Child Abuse and Neglect Reporting Act All Student Union at San Jose State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
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