Click here to view the Brochure for this exciting Employment Opportunity! ABOUT US:The East Bay Regional Park District is a system of beautiful parklands in Alameda and Contra Costa counties to the east of San Francisco. The system comprises 73 parks spanning across 126,809 acres; 1,250 miles of trails; 55 miles of shoreline. We manage and preserve natural and cultural resources for all to enjoy and protect. The regional parks are ideal for healthful recreation and environmental education. Learn... more details
The Position
Click here to view the Brochure for this exciting Employment Opportunity!
ABOUT US: The East Bay Regional Park District is a system of beautiful parklands in Alameda and Contra Costa counties to the east of San Francisco. The system comprises 73 parks spanning across 126,809 acres; 1,250 miles of trails; 55 miles of shoreline. We manage and preserve natural and cultural resources for all to enjoy and protect. The regional parks are ideal for healthful recreation and environmental education. Learn about our Mission and Vision, History, and our contributions to the United Nations 17 Sustainable Development Goals.
OUR MISSION: EBRPD preserves a rich heritage of natural and cultural resources and provides open space, parks, trails, safe and healthful recreation and environmental education. An environmental ethic guides the District in all of its activities.
OUR VALUES:
Respect – We honor the land we steward, each other, and the park visitors we serve.
Resilience – We creatively adapt to change. We address challenges with empathy, perspective, and determination.
Relationships – Our greatest strength lies in the trust, accountability, and teamwork we cultivate with our colleagues, partners, and the public we serve.
Responsiveness – We communicate openly, honestly, and reliably.
Transparency – We hold the public's trust through meaningful stakeholder engagement and access to timely and reliable information on decisions and performance.
WHAT YOU’LL BE DOING: Under general direction, administers the operations and daily activities of the Finance Department; manages, develops, implements and directs departmental programs including payroll, accounts payable, account receivable, general ledger, funding programs, operating and capital budgets, grants, banking, purchasing, office services and general accounting; assists in the formulations and implementation of administrative policies and procedures; oversees the Park District-wide financial system; manages subordinate staff including supervisors; and performs other duties as assigned.
CLASS CHARACTERISTICS: Reporting to the Assistant General Manager of Finance and Management Services/Chief Financial Officer, this classification serves as a member of the Park District’s senior leadership team, with responsibility for providing leadership, direction and technical expertise to the programs and staff of the Finance Department. This classification is distinguished from the higher-level classification of Assistant General Manager of Finance and Management Services/Chief Financial Officer in that the latter has overall responsibility for the direction, and goals of an entire Division, comprised of various departments and Chiefs. It is further distinguished from the lower-level program manager classifications in that the Assistant Finance Officer has overall responsibility for the management and direction of a department comprised of multidisciplinary programs and staff.
IDEAL CANDIDATE: The ideal candidate is an innovative and strategic leader with demonstrated and verifiable experience in managing the financial responsibilities of a large organization. This includes overseeing financial reporting, payroll, accounts payable, and general accounting. The ideal candidate must be a problem solver and have the ability to emphasize superior customer service throughout the organization. Excellent communication and interpersonal skills, emotional intelligence, and political judgment, are required to build solid relationships with Park District leadership, partnering agencies, and other key stakeholders. The successful candidate will possess a commitment to staff and leadership development, interdepartmental relations, and creating an inclusive culture where employees will thrive in an environment of process improvement and honest, open communication. The ideal candidate will be a results-driven team leader who fosters productivity through a collaborative approach.
Essential Functions
• Plans, organizes, supervises and coordinates the activities, programs and staff of the Finance Department. • Participates in the establishment of departmental policies and procedures in accordance with Park District and Finance & Management Services Division goals and objectives. • Develops and administers comprehensive financial and accounting programs in line with the Park District’s Master Plan. • Assists in the formulation and implementation of departmental priorities and objectives. • Ensures compliance with local, state and federal laws, regulations, codes and standards. • Develops management systems and procedures for program evaluation. • Updates, develops, and implements policies, procedures, and internal controls to ensure that accounting processes and record keeping adhere to governmental accounting practices. • Prepares requests for proposals and facilitates selection for specialized and technical financial services. • Participates in the development and management of internal service funds, grants, business plans, and special initiatives to support agency operations. • Provides highly responsible, and complex, expert consultation to the Park District’s executive management team. • Develops partnerships with other agencies and/or private businesses and other businesses models. • Serves on a variety of internal and external committees, work groups, and/or ad hoc task forces related to field of expertise. • Works directly with departments to continually improve customer service, internally and externally. • Oversees and assists with the preparation of Finance & Management Services trainings. • Selects, develops, motivates, evaluates, and directs the work of subordinate staff directly and through subordinate supervisors. • Provides oversight and guidance to subordinate supervisors in personnel and labor relations matters. • May represent the Park District and make presentations as required to the Board of Directors and Board Committees, or at governmental or public meetings. • Acts as Assistant General Manager of Finance and Management Services/Chief Financial Officer as directed; Performs related duties as assigned.
FINANCE OPERATIONS ASSIGNMENT
Manages the annual audit process and preparation of Annual Comprehensive Financial Report in compliance with accounting and auditing standards.
Prepares periodic and special financial statements and statistics.
Supervises and oversees accounts payable, accounts receivable, purchase cards,bank reconciliations, fixed assets, monthly and year-end general ledger functions, and payroll function to ensure proper accounting and accurate reporting in accordance with laws, regulations, employee bargaining agreements.
Responsible for review and update of Park District fiscal policies and procedures.
Works with the Information Services Department and consultants to administer the electronic financial/accounting software system.
Ensures accurate and timely reporting and employee pay.
Collaborates with the Human Resources Department to ensure delivery of accurate and timely Employee compensation and benefits.
Manages preparation of Special Assessments and review of pension assets and liabilities
MANAGEMENT SERVICES & CAPITAL FINANCE ASSIGNMENT
Manages District-wide capital finance and funding programs.
Capital budget development.
Performs highly complex professional assistance in support of the Park District’s Executive Team and Board of Directors in the delivery of capital finance planning, development of funding strategies, and long-term capital budgeting.
Supervises office services function.
Oversees grants process, grant compliance, and the review of grant applications and reports.
Manages Major Infrastructure Renovation and Replacement Internal Service Fund and special revenue programs.
Procurement functions, and requests for proposals
Long-term forecasts
Works with the Information Services Department and consultants to administer the electronic financial/accounting software system.
Analyzes existing Park District infrastructure needs.
Evaluates the status of Park District projects.
Prepares funding plans for projects and monitors progress.
Manages the planning, execution, and delivery of special projects for the Division.
Provides supporting information to the Park District’s Legislative and Government Affairs unit and other staff developing Park District legislation.
Monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures and identify opportunities for improvement and direct implementation of improvements.
Minimum Qualifications
Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Education: A Bachelor’s or Master’s degree from an accredited college or university with coursework in accounting, finance, business administration, public policy, or a related field,
AND
Experience: Five years of experience in governmental accounting/financial administration, including two years of supervisory responsibility.
Substitutions: A Master’s degree from an accredited college or university in a related field or a current license as a Certified Public Accountant (CPA) may be accepted as an equivalent to a maximum of two of the required five years of experience. License or Certificate: Possession of a valid Class C California Driver’s License is a condition of initial and continued employment in this classification.
CONDITIONS OF EMPLOYMENT
Must pass a Level 2 Background Check.
Additional Information
KNOWLEDGE, SKILLS, AND ABILITIES The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties. KNOWLEDGE OF:
General accounting and budget standards and practices.
Federal, state, and local laws governing payroll, pension, accounting practices, and reporting; principles of effective supervision, training, and evaluation.
Park District's Equal Employment Opportunity Policy objectives.
A supervisor's role in the Equal Employment Opportunity Policy objectives and the processes available to meet objectives.
Labor relations principles.
Information technology and its uses to enhance business performance and efficiency; Fiscal and budgetary practices and policies.
Principles and practices of program planning, administration, and evaluation; Laws, rules, regulations and policies surrounding work.
ABILITY TO:
Plan, organize and evaluate Department activities and staff.
Assist with the development and implementation of goals, objectives, policies, procedures, work standards and internal controls.
Direct, evaluate, and supervise work of assigned personnel; interpret and apply laws, rules, and regulations.
Manage security and coordinate continuing system improvements with staff and consultants; Provide technical consultation to internal and external customers and stakeholders.
Set and achieve measurable goals and objectives; analyze and problem solve.
Manage multiple competing priorities.
Prepare and analyze comprehensive reports, budgets, correspondence, and other written materials; Develop reliable estimates and financial forecasts.
Balance competing interests in a regulatory and political environment; Communicate clearly and effectively both orally and in writing.
Effectively contribute to the Park District's Equal Employment Policy objectives.
Interpret and apply administrative/operational polices, practices and procedures, including the applicable memoranda of understanding with the Park District’s labor groups.
Demonstrate interpersonal sensitivity.
Exercise sound judgment, initiative, and tact.
Establish and maintain effective working relationships with those contacted in the course of work at all levels, including a culturally diverse general public, with a focus on quality service to internal staff and external customers.
ADDITIONAL INFORMATION: UNION AFFILIATION: MANAGEMENT DESIGNATION: This position is not affiliated with a union and is considered part of the Management group and is exempt from the provisions of the Fair Labor Standards Act (i.e. is not eligible for overtime); in addition to the regular work schedule, this position may require availability to work evenings and/or weekends. The probationary period for this position is one year. This position is designated as “at-will” and serves at the pleasure of the General Manager.
Internal Promotions: Placement shall be made at the first step in the salary range for the new position (Step A) unless the salary rate at Step A of the new position is less than a 5% increase. In such instances, the employee will be placed at a step in the new salary range that ensures at least a 5% increase. Application materials for these positions consist of two (2) required parts:
A current East Bay Regional Park District application submitted online, and
Completed supplemental questions
Apply prior to the closing time of the job announcement and allow at least one (1) hour to submit your application if you are a new user to the system. If you have previously applied to a position on GovernmentJobs.com, please allow time to update your existing profile. Applications are accepted online only. Our online application system is provided by NeoGov. If you encounter problems while applying online, please contact NeoGov Help Desk toll-free at (855) 524-5627.
Notification: All applicants will be notified of the status of their application via email, generally within two to three weeks after the closing date. You may also sign into your GovernmentJobs.com account to view your current application status and notifications.
Selection Process: The application materials for all applicants meeting the minimum qualifications will be reviewed by a screening panel to select the best qualified for testing or oral examination/interview. The District reserves the right to set up a written test, performance test, and/or other assessment procedures before or after the interview process. Possession of minimum qualifications does not guarantee an interview or invitation to test. Pursuant to the Federal Immigration and Reform Act of 1986, all applicants who are hired will be required to provide proof of identity and appropriate work authorization documents prior to commencement of employment.
Special Testing Arrangements: If you require special arrangements due to a verified disability or medical condition, please contact the Human Resources Department at (510) 544-2154 at least five business days before the test.
Tentative Date of Onsite Examinations: June 2024
Equal Opportunity Employer: The East Bay Regional Park District is an Equal Opportunity Employer that values and respects a diverse workforce and community. It is committed to promoting an equitable and inclusive workspace that is welcoming to all. Applicants from all backgrounds and life experiences are encouraged to apply. All qualified applicants will receive consideration for employment.
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