Hiring Range: (Contingent upon available funding): | 33,000.00 - 33,000.00, Commensurate with education and experience |
Job Summary: | Duties and Responsibilities: This position serves a key role to ensure the smooth operation of SEAS by providing administrative support to the staff therein and servicing as a resource to the university community. Exercise discretion in the handling and dissemination of confidential and other sensitive information (such as student file contents and budget matters). Responsible for opening the office for business, daily.Receives, greets, and directs visitors to appropriate individual or office within the institution and maintains record of visitors. Answers, properly routes, and returns phone calls.Greets incoming office callers, screening them to determine the purpose of their call or visit, and providing them with the necessary assistance to ensure they are directed to the best resource(s).Responsible for maintaining record of callers for reference. Must have superb organization, communication, and interpersonal skills with the ability to work in a diverse community serving students, faculty, administrators, and external constituents (such as alumni and prospective students and their families). Must have the ability to work well under pressure, experience in managing multiple projects and meeting deadlines is required.Excellent knowledge of Microsoft Office applications (Word, Excel, PowerPoint, Outlook, etc.) is also required. Responsible for supervising and directing the work of student employees within the Office, including setting work schedules and approval of electronic timesheets. Responsible for collecting, opening, sorting, and distributing incoming mail. Assist with all aspects of SEAS events and perform routine office tasks such as: Office supply inventory maintenance and ordering, maintenance of office equipment including arrangement for service calls as needed, reconciliation of records, such as travel and purchasing documents, general procurement tasks and processing of invoices/receipts. Experience with Sciquest platform (OK Corral) preferred. Responsible for special projects, assigned by the supervisor, including but not limited to gathering information for reporting or other activities and development of special correspondence or documents, presentations, or publications as needed. Responsible for filing documents and maintaining office files, to include active and inactive student files. Responsible for ensuring student files are transferred to the appropriate LU School, as students matriculate to upper division. Must have at least five years of experience as an administrative assistant, administrative specialist, office manager, or related position. Responsible for making travel arrangements for the AVP for SEAS. Attend routine and emergent office meetings and take notes for future dissemination. Performs other related duties as required and deemed appropriate in support of the Office, to accomplish assigned responsibilities and functions of the Office.
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Position Qualifications: | Requiredqualifications: Bachelor’s Degree,experience preparing travel itineraries and coordinating travel accommodations,excellent verbal and communication skills, strong organization skills, abilityto handle multiple tasks, meet deadlines, and work cooperatively andstrategically in a team environment with all levels of professional, technical,and administrative staff. Knowledge ofMicrosoft Office products, including Word, Excel, PowerPoint, Publisher,Access, and Internet Explorer or another world-wide web search engine. |
Langston University (LU) strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, LU conducts pre-employment background checks on final candidates. Offers of employment are contingent upon the successful completion of a background check.The type of background check conducted varies by position and can include, but is not limited to, criminal (felony and misdemeanor) history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will be conducted when required by law or contract and when, in the discretion of the university, it is reasonable and prudent to do so. |