Precinct One’s Mission. Precinct One’s mission is that we are committed to become a national model for delivering responsive public service utilizing inclusive, innovative, and collaborative approaches to improve the quality of life, advance equality of opportunity, and promote the fair treatment of all people in Harris County. What you will do at Precinct One. As the Administrative Assistant, you will be responsible for handling the performance of administrative services for the Community Affai... more details
Position Description
Precinct One’s Mission Precinct One’s mission is that we are committed to become a national model for delivering responsive public service utilizing inclusive, innovative, and collaborative approaches to improve the quality of life, advance equality of opportunity, and promote the fair treatment of all people in Harris County.
What you will do at Precinct One
As the Administrative Assistant, you will be responsible for handling the performance of administrative services for the Community Affairs & Advocacy Division and will report directly to the Director of Community Affairs & Advocacy. You will work with a wide variety of internal and external customers to ensure administrative tasks are completed. Administrative tasks could include working with calendars, agendas, meeting minutes, compiling reports, expense management. May be required to perform duties outside of the role such as answering calls, completing intake and occasionally following up with other Precinct or County Departments. Position may require occasional evening and weekend job functions.
Essential Duties and Responsibilities:
Answer incoming calls, greet visitors, and direct both to the appropriate employee
Manage calendars to schedule meetings, travel, and interviews.
Order supplies, perform data entry and provide management or team with any administrative support needed.
Provide administrative assistance to all projects and initiative assigned.
Preparing daily, weekly, and month reports on meetings, projects, and tasks using various software.
Communicating with internal and external stakeholders regarding the coordination and deadlines of the director’s meetings, projects and tasks.
Assist other in other CAA subdivisions to answer calls, follow-up on constituent work orders, attend constituent events, and may assist with event setup and takedown.
Other duties as assigned.
Harris County is an Equal Opportunity Employer https://hrrm.harriscountytx.gov/Pages/EqualEmploymentOpportunityPlan.aspx If you need special services or accommodations, please call (713) 274-5445 or email ADACoordinator@bmd.hctx.net.
This position is subject to a criminal history check. Only relevant convictions will be considered and, even when considered, may not automatically disqualify the candidate.
Requirements
What you will bring to Precinct One
Education:
High school diploma or G.E.D. equivalent
Knowledge, Skills, and Abilities:
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
Ability to write reports, business correspondence, and procedure manuals.
Proficiency in Microsoft software applications, including Outlook, Word, Excel, PowerPoint, and SharePoint.
NOTE: Qualifying education, experience, knowledge, and skills must be documented on your job application. You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration. "See Resume" will not be accepted for qualifications.
General Information
Position Type and Typical Hours of Work:
Full-time | Regular
Work Environment and Physical Demands:
This is a physically active position that requires exerting in excess of 50 pounds of force occasionally, and/or in excess of 25 pounds of force constantly to move objects. Subject to kneeling, crouching, walking, sitting, twisting, and reaching are needed to perform the essential functions at various job sites (inside and outside). At times items and/or equipment must be transported.
This job operates in both indoor and outdoor environments. Exposure to various weather conditions, temperature variations, loud noises and possible dangerous chemicals may be encountered. This is a full-time position. Days and hours may vary depending on the assigned shift.
What You Get in Return You will be surrounded by coworkers who bring their best daily. Passionate people who want to make a difference in the communities Precinct One serves and Harris County as a whole. You will be in a mission-driven organization surrounded by colleagues who bring their best to work each day and collaborate to make a difference in the communities Precinct One serves along with Harris County as a whole.
Harris County employees receive a competitive salary plus medical, dental and vision insurance at no cost to the employee after the first two months of full-time continued employment. Vacation, sick time and floating holidays allow our employees to recharge and balance work and personal time. Mandatory participation in our retirement program allows employees to save for retirement. Various other benefits and discounts lead to the satisfaction and engagement of our employees.
About Precinct One There are four precincts in Harris County. The four elected commissioners, along with an elected county judge, serve as members of Harris County Commissioners Court, the administrative head of the county’s government. Commissioner Rodney Ellis represents the constituents of Precinct One.
With approximately 1.17 million residents, Harris County Precinct One is a diverse, urban precinct that covers 363 square miles. Precinct One’s multi-racial, multi-ethnic population is roughly 33 percent African American, 38 percent Latino, 21 percent Anglo, 6 percent Asian and 2 percent other or multiple races.
Precinct One stretches south to Brazoria County and reaches into eastern and northern sections of Harris County. The Precinct’s territory includes a large section of Downtown Houston, including the Downtown Harris County Courthouse Complex, Toyota Center, Minute Maid Park and the BBVA Compass Stadium. Other notable landmarks include the 263-acre NRG Park Complex and the renowned Texas Medical Center. The Precinct is also the higher educational home to Houston Community College, Rice University, Texas Southern University, the University of Houston and the University of St. Thomas. Precinct One manages more than 21 parks, 10 community centers, numerous hike-and-bike trails, three maintenance service centers and several area offices, all of which provide an array of services to Precinct One residents.
How to apply
If this job sounds interesting, you meet the required qualifications and you can see yourself working for Precinct One, we invite you to apply.
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