Join the transformative team at City of Hope, where we're changing lives and making a real difference in the fight against cancer, diabetes, and other life-threatening illnesses. City of Hope’s growing national system includes its Los Angeles campus, a network of clinical care locations across Southern California, a new cancer center in Orange County, California, and treatment facilities in Atlanta, Chicago and Phoenix. Our dedicated and compassionate employees are driven by a common mission: To... more details
Join the transformative team at City of Hope, where we're changing lives and making a real difference in the fight against cancer, diabetes, and other life-threatening illnesses. City of Hope’s growing national system includes its Los Angeles campus, a network of clinical care locations across Southern California, a new cancer center in Orange County, California, and treatment facilities in Atlanta, Chicago and Phoenix. Our dedicated and compassionate employees are driven by a common mission: To deliver the cures of tomorrow to the people who need them today.
We are actively seeking an Administrative Assistant to provide comprehensive support to Molecular Diagnostics and Experimental Therapeuticsteam specially supporting the department chair and two other faculty members. This position requires a high level of professionalism, organization, and the ability to work independently. Manages complex calendars, schedules meeting and appointments for senior management. Gathers data, summarizes, and develops custom reports. Requires thorough knowledge of company policy, organization, personnel, and services. The successful candidate will be adept at managing a variety of administrative tasks to ensure smooth and efficient operations.
As a successful candidate, you will:
Organizes & expedites flow of work through administrator’s office; initiating follow up action as appropriate.
Answers telephones, screens and routes callers and visitors, takes messages and provides routine information to callers.Responds to routine requests for information.Refers more complex requests to appropriate staff member.
Composes letters and memoranda from dictation and verbal direction or from knowledge of City of Hope policy or procedures.Takes and transcribes dictation, sometimes of a confidential nature. Formats, types, and edits a variety of complex or technical material, including correspondence, memos and reports.
Coordinates allocation and management of staff workspace and related requests – location, furniture, ergonomics etc.
Coordinate and book travel, including flights, accommodations, and itineraries.
Coordinate events of department
Grant Management
Schedule and organize meetings, including preparing agendas and ensuring all necessary materials are available.
Oversee and manage complex calendars, ensuring optimal time management.
Create and develop custom reports as needed. Initiates all business-related expense reimbursements including membership due renewals, travel reimbursement. Maintains detailed accounting of all expenses.
Prepare and distribute minutes of meetings promptly and accurately.
Receives refill requests from patients and ensures required information is present and sends completed refill requests to pharmacy
Qualifications
Your qualifications should include:
2 years Post High School Trade, Business or Professional School.
Experience may substitute for minimum education requirements.
5 years senior level secretarial experience with prior experience in Administration.
Excellent organizational and time-management skills.
Strong written and verbal communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Ability to develop custom reports using various software tools.
Attention to detail and accuracy.
Strong problem-solving abilities and the capability to work independently.
Works proactively and collaboratively with others to streamline work and achieve mutual goals.
City of Hope is an equal opportunity employer. To learn more about our commitment to diversity, equity, and inclusion, please click here.
Additional Information:
COH employees may apply for a transfer or promotion to job openings for which they meet the minimum qualifications if they meet the following criteria:
Employed at COH in current role for at least one year, unless otherwise stipulated in an applicable collective bargaining agreement.
Are in good standing and have no current performance issues
To learn more about our Comprehensive Benefits, please CLICK HERE.
Job Abstracts is an independent Job Search Engine. Job Abstracts is not an agent or representative and is not endorsed, sponsored or affiliated with any employer. Job Abstracts uses proprietary technology to keep the availability and accuracy of its job listings and their details. All trademarks, service marks, logos, domain names, and job descriptions are the property of their respective holder. Job Abstracts does not have its members apply for a job on the jobabstracts.com website. Additionally, Job Abstracts may provide a list of third-party job listings that may not be affiliated with any employer. Please make sure you understand and agree to the website's Terms & Conditions and Privacy Policies you are applying on as they may differ from ours and are not in our control.
We would like to take a second to Welcome You to Job Abstracts, the nation’s largest Pure Job Board. With over 3.1 million job listings from 15,000+ Companies & Organizations, we help job searchers find careers that match their interests. As an anonymous user, you have probably discovered how easy our system is to use. However, you have just scratched the surface of what we can offer.
We encourage you to Register so you can use our most powerful features: searching with multiple terms, setting up multiple locations, establishing favorite companies, and accessing your search history. If you find a job you like, you can apply directly for it, and then, keep notes on it. We will also keep a lookout for jobs that match your search terms and email you when we find something you may like.
You can register for free and the system is free to use. If you like our system so far, click on Register and unlock the power required by serious job searchers.
Any time you conduct a search, the system shows you job matches, ranked by their Relevance Score (RS).
The score is calculated by a proprietary algorithm that uses Intelligent Machine Learning.
The Relevance Score tells you how well the job opportunity matches your search term or terms.
When not logged in, the system is limited to one search term. Scores for single term matches are usually lower.
When you register, log in, and set up multiple terms prioritized by importance, the jobs found for you will receive a much higher Relevance Score.