Job Abstract

CURRENT VACANCY: The Fire Department is searching for an EMS office aide to support the EMS Battalion Chief with administrative work related to providing 911 emergency medical services, a public ambulance service, and continuing education to Fire Department EMTs and paramedics.

The IDEAL CANDIDATE has strong communication skills and interpersonal skills, is very detail-oriented, works well in a busy environment, and has familiarity with both EMS records/systems and various office software applications. Prior EMT or similar experience is preferred. This recruitment will close when the hiring manager determines that enough qualified applications have been received, but will close no sooner than 7/12/24.

Responds to requests for information and distributes appropriate forms; receives, sorts, and distributes incoming and outgoing mail and correspondence; maintains accurate and up-to-date logs, files, calendars and records for assigned area; sorts, cross-indexes, codes and files various materials using established procedures; copies, collates, and binds documents; enters data into computer from various sources; inputs corrections and updates; verifies data for accuracy and completeness; operates a variety of office equipment including computer keyboard, calculator, copier, facsimile or scanning machine; may perform some of the more routine specific functional duties relative to the area of assignment; performs related duties and responsibilities as required.

The preceding duties have been provided as examples of the essential types of works performed within this job assignment. The City, at its discretion, may add, modify, change or rescind work assignments as needed.

Knowledge of: Modern office procedures, methods, computer equipment and software; methods and techniques of proper telephone etiquette; English usage, spelling, grammar, and punctuation; basic mathematical principles; customer service principles and practices.

Ability to: Learn to correctly interpret and apply City policies and procedures; perform general clerical work including maintaining files and compiling information for reports; type and/or enter data at a speed necessary for successful job performance; effectively respond to requests and inquiries from the general public and City staff; operate and use modern office equipment including computer; learn to use various software packages including Microsoft Office Suite; communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships with those contacted in the course of work; deliver quality customer service.

Education and Experience: Equivalent to a high school diploma and three years' directly related experience performing similar clerical duties in an office environment.

• An official City of Huntington Beach on-line job application must be filled out in its entirety.
• Applications will be closely reviewed for relevant experience, education and training.
• Applicants best meeting the City's needs will be invited to a department interview.
• Upon a conditional offer of employment a pre-placement drug screen (select positions), TB Screening and California Department of Justice (DOJ) Live Scan fingerprinting, must be completed with acceptable results.
• Other background reports may also be conducted depending on the position.
• Upon hire, employee is subject to further reporting from DOJ via subsequent arrest notification.