REPRESENTATIVE DUTIES:
Perform a variety of clerical duties in support of assigned school office or program. E
Greet and direct visitors; respond to inquiries and provide a variety of routine information to staff, students, parents and the general public related to school operations, activities, policies and procedures. E
Answer telephone calls and direct to appropriate personnel; take and relay messages as appropriate. E
Receive, sort and distribute mail and communications. E
Inventory, order, receive and distribute supplies, materials and equipment as directed. E
Process work orders, monitor facilities requests and reservations, monitor school budget. E
Prepare and proofread a variety of written materials including reports, records, schedules, letters, memoranda, bulletins, programs, documents and statistical data; input and update data on a computer and generate lists and reports as required. E
Provide clerical assistance to school-site councils, leadership teams and other committees. E
Provide clerical assistance related to attendance and enrollment. E
Schedule and arrange appointments, conferences and meetings; maintain appointment calendar; requisition assemblies, travel, conferences, consultants and in-service training as assigned; assist instructors with a variety of activities, including arranging assemblies and class field trips as assigned. E
Compile information and prepare and maintain a variety of records, logs, files and reports, including financial and statistical records, eligibility, sales, budgets, personnel and other school office records and verify the accuracy and completeness of various documents. E
Operate a variety of office equipment including a computer, copier, telephone, scantron, calculator as required; perform minor repairs on equipment as needed. E
Assist in the health office as assigned (if assigned to school site); perform basic first aid and CPR; administer EpiPen, as necessary; prepare and maintain related records according to established guidelines and procedures. E
Receive and account for money collected in conjunction with fund-raising and other school activities as assigned. E
Perform related duties as assigned.
KNOWLEDGE AND ABILITIES:
KNOWLEDGE OF:
- Modern office practices, procedures and equipment.
- Record-keeping and filing techniques.
- Telephone techniques and etiquette.
- Correct English usage, grammar, spelling, punctuation and vocabulary.
- Operation of standard office equipment including a computer and related software
- Oral and written communication skills
- Interpersonal skills using tact, patience and courtesy.
- Basic math
- Basic first aid and age appropriate CPR techniques and EpiPen administration
ABILITY TO:
- Perform a variety of clerical duties in support of assigned school office or program,
- Understand and follow oral and written directions.
- Communicate effectively with students, parents, staff and administration.
- Learn, interpret and explain rules, regulations, policies and procedures.
- Maintain records and prepare reports.
- Type at 50 words net per minute from clear copy.
- Establish and maintain cooperative and effective working relationships with others.
- Meet schedules and time lines.
- Plan and organize work.
- Complete work with constant interruptions
- Operate a variety of office machines.
- Work independently with little direction.
- Compose correspondence independently.
- Make arithmetic calculations quickly and accurately.
- Perform basic first-aid, CPR and administer EpiPen
EDUCATION AND EXPERIENCE:
- Graduation from high school or equivalent
- Minimum of two years of responsible clerical experience.
LICENSENS AND OTHER REQUIREMENTS:
- Current first aid and CPR certification
WORKING CONDITIONS:
ENVIRONMENT:
School office or other office environment; subject to considerable distraction and noise from constant interruptions and office activities.
PHYSICAL ABILITIES:
Dexterity of hands and fingers to operate a computer terminal and standard office machines, hearing and speaking to exchange information on the telephone or in person, and seeing to read, prepare and maintain records and reports.