Student Organization Assistant

Updated: May 16

Orange

1 University Dr

Expired

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Job Abstract

Assist 15-50 clubs within a specified category, addressing needs specific to their club’s purpose and structure - Respond to all communication from clubs and organizations within 24 hours of receiving the correspondence - Work alongside professional staff to develop, plan, and implement trainings and meetings for club and organization leadership (including executive members and faculty/staff advisors as needed) - Prepare agendas for and facilitate President’s Meetings once a month - Promote the ... more details

Student Organization Assistant

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Please see Special Instructions for more details.

SOAs will be paid $16.00/hour. The SOA will work approximately 8-12 hours per week.

Posting Details

Student Title Classification Information

Quick Link	https://chapman.peopleadmin.com/postings/33943
Job Number	SE31424

Position Information

Department or Unit Name	SE - Student Organizations
Position Headcount	2
Position Title	Student Organization Assistant
Academic Year	Academic Year 2024-25
Term or Semester	All Academic Year
Is this Role for an Undergrad or Grad Student?	Undergrad
Anticipated Pay Range	$16.00-$16.00
Pay Range Information	Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate’s qualifications and experience, as well as internal equity and other internal factors. The anticipated pay range is not a promise of a particular wage.
On which Campus will this work be done?	Orange
Approved Supervisor	Sydney Nomura
Supervisor Email	SNOMURA@CHAPMAN.EDU

Scheduling

Please use dates within Chapman Academic Calendar
(https://www.chapman.edu/academics/academic-calendar.aspx)

Desired Start Date	08/12/2024
Projected End Date	05/25/2025
Average number of hours per week	Up to 10 Hrs

Position Summary Information

Job Description Summary	In support of the Student Affairs Learning Outcomes, Student Organizations assists recognized student-led organizations in their efforts to engage students in a variety of activities based in several categories including: Academic and Professional; Civic Engagement; Diversity and Cultural; Honor Societies; Leisure and Special Interest; Performance and Arts; Recreational, Fitness, and Wellness; and Religious and Spiritual. Along with professional staff and in collaboration with the entire Student Organizations team, the Student Organization Assistants are responsible for supporting organizations within a specified category and facilitating the quality, frequency, and sustainability of student-led organizations. All Student Organization Assistants are members of the Department of Student Engagement and the Division of Student Affairs.
Responsibilities	· Assist 15-50 clubs within a specified category, addressing needs specific to their club’s purpose and structure · Respond to all communication from clubs and organizations within 24 hours of receiving the correspondence · Work alongside professional staff to develop, plan, and implement trainings and meetings for club and organization leadership (including executive members and faculty/staff advisors as needed) · Prepare agendas for and facilitate President’s Meetings once a month · Promote the use of and oversee Engage portals, ensuring that organizations have an updated profile · Maintain an accurate and updated record of club/organization status and contact information · Assist clubs within a specified category in re-recognition process each semester · Check and process Engage forms as needed · Advise and support clubs and organizations in planning events · Assist student organizations in upholding all University policies regarding event planning · Check 25Live and approve or deny student organization room scheduling requests within a specified category · Assist with planning and implementing the Student Involvement Fair in Fall and Spring semesters · Advise and support clubs and organizations in recruiting members · Assist in coordination of any student organization award/recognition efforts · Act as primary liaison between Department of Student Engagement and student organizations · Assist in Department of Student Engagement department-wide events Assist in other duties as assigned
Required Qualifications	Little to minimal prior experience. Ability to learn support process. Familiarity with Microsoft Office Suite.
Desired Qualifications	· Experience as an executive leader of a campus club or organization · Prior experience planning, coordinating, and executing logistics of a program or event · Knowledge of or experience with campus policies and procedures · Effectiveness in establishing rapport with student organization members and executive leaders · Ability to work with frequent interruptions · Ability to access basement storage facility
Special Instructions to Applicants	SOAs will be paid $16.00/hour. The SOA will work approximately 8-12 hours per week.

Budget Information

Is Federal work-study required?	Yes
Contact Email for Who Entered This Posting	Sydney Nomura
Timecard Approver	Sydney Nomura
Timecard Approver Email	snomura@chapman.edu
Timecard Approver ID	2435231
Timecard Approver PSN	0088
Fund - Dept - Program - Project	100-6750-67501
Is the position Grant Funded?	No
If position is Grant Funded, List the Funding Source
If Grant Funded Position is paid from multiple accounts, give details here.

Posting Detail Information (HR Only)

Account Code	503000 Non-FWS or 503015 FWS
PSN with FWS	00004108
PSN without FWS	00004109
Grad Student PSN	00002985
PSN Status	Verified
PSN Handled By	AA 4/15/24
Job Code	SD1A - Stud Asst I General - WC 8810
Job Family
Job Title for PeopleSoft	Student Assistant
Worker's Compensation Code	8810
Open Date	04/15/2024
Close Date	05/19/2024
Applicant Confirmation Message	Thank you for your interest in on-campus student employment opportunities at Chapman University! We appreciate the time you have taken to participate in our recruitment process. Your application was received and will be reviewed by the hiring manager over the next several weeks. Candidates who are most appropriately suited for the position will be contacted. This posting will be removed from the website once the position has been filled by Student Services.
Applicant Negative Message	Thank you for your interest in this position. Based on your responses to the questions on the employment application, you do not meet the minimum qualifications for this position. Please do not let this discourage you from applying for other positions that interest you.
Open Until Filled	Yes

Special Job Requirements

Review specific training requirements for this role and follow relevant section instructions as needed.

FERPA TRAINING

FERPA training required?	Yes

FERPA training is required for a handful of student worker roles. Please review this description to determine if the job necessitates FERPA training for your student worker(s).

What is FERPA training for and who does it apply to? The Family Educational Rights and Privacy Act of 1974 (FERPA) protects the privacy of students by limiting third party access to student education records. When a student reaches the age of 18 or begins attending a postsecondary institution, regardless of age, FERPA rights transfer from the parent to the student.
Common roles at Chapman that require FERPA training are positions in Accounting, Human Resources, Residence Positions, Jobs that need access to CANVAS, etc.

Follow these steps to ensure your newly hired student workers self-enroll for FERPA Training:

If this position requires FERPA training, please direct students to self-enroll via this link: https://chapmanstudents-ca.vectorlmsedu.com/training to sign-up for and take the required training.

Ensure students have taken the required training within the first week of their assignment by asking them to email you a copy of their Completion Certificate.

If the student has completed FERPA training from a previous job on campus, they are still required to send their Certificate of Completion to you.

Student Worker Email

Student Worker Email Required?	Yes
Student Worker Email Prefix	sestu

<hr style="height: 1px; background: black"> CANVAS Access

Will this Student Worker require Canvas Access for Grading?	No

<hr style="height: 1px; background: black"> Background Check

Does this position require a Background Check?

<hr style="height: 1px; background: black"> LiveScan

Does this position require a LiveScan?	No

<hr style="height: 1px; background: black"> Specialized LAB Training

Is Lab Safety Training needed for this position?	No
What PI's Lab will this work be done in?

Pre-screening Questions

Required fields are indicated with an asterisk (*).

* Do you have at least one year of experience as a member in a Chapman University student organization?
- Yes
- No
* Do you have at least one semester of experience as an officer in a Chapman University student organization?
- Yes
- No

Applicant Documents

Required Documents

Resume

Optional Documents

Search Terms: Assistant, Student, Education

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Assistant Jobs: $15-$57/Hr. Multiple Positions Hiring Immediately

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