The Human Resources Assistant will support the organizational needs of the Human Resources team within the Managing Director's Office (MDO) Administrative Services Unit (ASU). This is an administrative support position focused on a variety of Human Resources tasks that enhance and improve MDO’s operations. Assignments are received from, carried out for, and reported to the Human Resources Associate. Essential Functions. Duties include, but are not limited to:Assists with on-boarding including ba... more details
Company DescriptionA best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact.As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you’re interested in working with a passionate team of people who care about the future of Philadelphia, start here.What we offerImpact - The work you do here matters to millions. Growth - Philadelphia is growing, why not grow with it? Diversity & Inclusion - Find a career in a place where everyone belongs.Benefits - We care about your well-being.Agency DescriptionThe Managing Director’s Office (MDO) manages and oversees the operations of the City. Working with five Cabinet-level Deputies, operational oversight is divided into specific departmental clusters: Health and Human Services, Community and Culture, Community Services, Public Safety and Criminal Justice, and Transportation and Infrastructure.The Administrative Services Unit (ASU) is the principal administrative and financial unit of the MDO. The ASU provides functional service and support to MDO employees and leaders to navigate City processes required to deliver services to the public. Job DescriptionThe Human Resources Assistant will support the organizational needs of the Human Resources team within the Managing Director's Office (MDO) Administrative Services Unit (ASU). This is an administrative support position focused on a variety of Human Resources tasks that enhance and improve MDO’s operations. Assignments are received from, carried out for, and reported to the Human Resources Associate.Essential FunctionsDuties include, but are not limited to:Assists with on-boarding including background investigations, conditional offers, new hire paperwork, new hire orientation, Municipal IDs,Assists with off-boarding employees including separation paperwork, prepare Service History Records for employees resigning or retiringAnswers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.Assists with open enrollmentEnter Oracle transactions related to hiring, terminations, leave of absences, promotionsCreate and maintain personnel filesMaintain various spreadsheets and databases such as Human Resources Tracker, etc.Handle routine HR functions; respond to emails from employees with questions or concerns and supporting follow up emailsAssists Human Resources Director on a variety of special projects and auditsPerforms other duties as requiredCompetencies, Knowledge, Skills and AbilitiesMust have knowledge in Oracle database management systemAbility to effectively manage multiple projects, tasks, and priorities in a fast-paced environmentStrong organizational skills and attention to detailFlexibility to both work independently and as part of a teamStrong working knowledge in Microsoft Office SuiteStrong interpersonal skills with the capacity to collaborate across diverse teams and city departmentsStrong communication and time management skillsProven ability to organize and coordinate a multi-task and fast paced environmentTyping and data entry skills requiredThe ability to understand and answer questions of the complete employee handbook and Administration Board Rules.QualificationsAssociates Degree in Human Resources or equivalent field of study, or an in-progress Bachelors Degree in Human Resources or equivalent field of study required. Two – four years experience working in Human Resources required.One – three years administrative experience working in an office setting required.Additional InformationTO APPLY: Interested candidates must submit a cover letter and resume.Salary Range: $55,000-$60,000Discover the Perks of Being a City of Philadelphia Employee:Transportation: City employees get unlimited FREE public transportation all year long through SEPTA’s Key Advantage program. Employees can ride on SEPTA buses, subways, trolleys, and regional rail for their daily commute and more.Parental Benefits: The City offers its employees 6 weeks of paid parental leave.We offer Comprehensive health coverage for employees and their eligible dependents.Our wellness program offers eligibility into the discounted medical planEmployees receive paid vacation, sick leave, and holidaysGenerous retirement savings options are availablePay off your student loans faster - As a qualifying employer, City of Philadelphia employees are eligible to participate in the Public Service Loan Forgiveness program. Join the ranks of hundreds of employees who have already benefited from this program and achieved student loan forgiveness.Unlock Tuition Discounts and Scholarships - The City of Philadelphia has forged partnerships with over a dozen esteemed colleges and universities in the area, ensuring that our employees have access to a wide range of tuition discounts and scholarships. Experience savings of 10% to 40% on your educational expenses, extending not only to City employees but in some cases, spouse and dependents too!Join the City of Philadelphia team today and seize these incredible benefits designed to enhance your financial well-being and personal growth!*The successful candidate must be a city of Philadelphia resident within six months of hireEffective May 22, 2023, vaccinations are no longer required for new employees that work in non-medical, non-emergency or patient facing positions with the City of Philadelphia. As a result, only employees in positions providing services that are patient-facing medical care (ex: Nurses, doctors, emergency medical personnel), must be fully vaccinated.The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to [email protected].For more information, go to: Human Relations Website: http://www.phila.gov/humanrelations/Pages/default.aspx
