| Position Summary: | Are you a collaborative, innovative, and creative Benefits professional interested in making a difference at a mission-based institution? If so, we invite you to join our dynamic and fast-growing human resources team as a Benefits Analyst for Leave Administration. Your leave consulting expertise, customer focus, and relationship-building skills will help shape the future of our benefits team.
The Benefits Analyst for Leave Administration will work with all employees across the University at every level to advise and provide guidance on the leave programs at the University. Qualified candidates will have a bachelor’s degree and a minimum of five years of professional Human Resources experience in the benefits area of leave management. Strong business acumen, excellent customer service, conflict resolution, and critical thinking skills are required. Experience in Higher Education is preferred.
Why work at Villanova? - Join a mission-driven organization. Since Villanova University’s founding in 1842, we have been inspired by the values of truth, unity, and love, and are a community dedicated to service to others.
- We believe that an inclusive community fosters an understanding and appreciation for diversity among our students, faculty, staff and administrators. The Office of Diversity, Equity and Inclusion works to address issues of equity and justice in a variety of ways including workshops, events, and employee resource groups.
- Villanova’s most precious asset is our people. As an employee, you will receive a holistic benefits package, generous paid time off, a competitive retirement savings plan, flexible work options, wellness programs including gym membership, professional development, tuition assistance, and more.
Villanova is a Catholic university sponsored by the Augustinian order. Diversity and inclusion have been and will continue to be an integral component of Villanova University’s mission. The University is an Equal Opportunity/Affirmative Action employer and seeks candidates who understand, respect, and can contribute to the University’s mission and values. |
| Duties and Responsibilities: | - Manage and administer the Family Medical Leaves (FMLA) to ensure compliance with federal regulations. Educate employees and supervisors about the process and applicability of all disability plans, workers’ compensation and FMLA regulations. Serve as the legal expert regarding the above mentioned plans.
- Provides weekly updates to Payroll and HRIS of pay status for employees who are on leave, including monitoring sick and vacation balances.
- Manages/oversees short-term and long-term disability process to ensure employee and third-party administrator compliance. Updates HRIS system(s) to accurately reflect an employee’s leave status
- Coordinates and communicates with Workers Compensation Claim Adjusters and Nurses and supervisors on a continual basis to ensure claims are handled in a timely manner and appropriate medical treatment and accommodations are provided as necessary.
- Manage all workers’ compensation and disability cases to assure proper case management and effective financial cost analysis and reporting. Proactively reviews and evaluates above mentioned benefit plans, explores new products, makes enhancement recommendations and researches financial implications prior to implementation.
- Establish and maintain effective relationships with outside representatives/vendors to enhance role as principal contact.
- Manages American with Disabilities Act (ADA) process, including engaging in the interactive process and reviewing all medical documentation and accommodation requests with employees, supervisors and employee relations representatives, as needed.
- Maintain a professional awareness of current and changing trends, including governmental regulations, in the field of employee benefits but in particular as they relate to above mentioned subject matter areas
- Accurately complete and submit required benefits reports to ensure University compliance with federal and state guidelines and with internal reporting requirements
- Manages additional disability benefits including Individual Disability Insurance (that complements employer paid LTD) annual open enrollment.
- Serves on the Safety Committee
- Review current leave processes and recommend areas for automation
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| Minimum Qualifications: | - Formal Education
- Bachelor’s degree in a related field is required. CEBS, CBP and/or SHRM certification a plus.
- Work Experience
- Minimum 5 years of experience managing leaves. Must have experience with but not limited to the following benefit programs: FMLA, short and long-term disability, parental/maternity leaves, and workers’ compensation; preferably in a higher education setting.
- Work Skills (e.g., written and verbal communication skills)
- Ability to communicate effectively and reduce legal and financial elements to ensure managers and employees understand the policies and procedures accompanying leaves
- Must have strong analysis and decision-making skills
- Demonstrated effective judgment in managing difficult situations with the ability to respond to situations with urgency, in a calm and proactive manner
- Strong facilitation and conflict management skills while maintaining a strong customer service orientation are required
- Must have a strong attention to detail and the ability to multi-task in a fast-paced environment
- Specific Job Knowledge (e.g., knowledge of principles and procedures related to field and area)
- Knowledge of HR laws—Federal and State, including FMLA, ADA, Workers’ Compensation, and general HR governing policies
- Equipment Knowledge
- Strong knowledge of computer and web-based systems, and general office equipment.
- Efficient in Banner and UKG is strongly preferred
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