Job Abstract

The Administrative Coordinator is responsible for supporting the Universal Studio Legal Affairs team within the NBCUniversal Law Department. This role is based in Universal City, California.  The position will require a broad set of administrative skills. The ideal candidate will be professional, highly energetic and personable with a superior attention to detail.   

Responsibilities

• Arrange and schedule numerous meetings involving executives at all levels; maintain and update calendar; develop and maintain relationships with executive assistants throughout the company; demonstrate flexibility, patience and persistence in routinely rescheduling meetings.
• Answer phones professionally, and take messages as required.
• Maintain strict confidentiality and professionalism along with a positive attitude.
• Coordinate staff meetings, conferences and client meetings as necessary.
• Arrange complex logistics for multiple-attendee and multiple-location meetings (including Telepresence and slide presentation set-ups).
• File, track, and locate relevant agreements in company’s document management systems.
• Prepare and process corporate and p-card expense reports and reconciliations in accordance with Company policy guidelines; process outside counsel invoices.
• Prepare for presentations as directed, including preparation of both electronic and hard copy files; coordinate audio/visual needs for critical meetings.
• Arrange travel and all accommodations including comprehensive and detailed itineraries. Process travel expenses and reimbursements and keep accurate and timely expense account records.
• Handle general office and administrative tasks, including the ordering of miscellaneous supplies, assisting other members of the department, and providing backup for co-workers.
• Manage administrative and coordination aspects of special projects as designated including planning and organizing internal events.
• Conduct Internet and other research as needed.