Job Abstract

• Pursuant to the OMMA MOU, effective the first full pay period of July 2024, the City shall provide a 3% increase in salary to all employees

The City of Oxnard's Public Works Department is seeking a Facilities Manager with strong organizational skills and excellent oral and written communication skills. We seek candidates that have a positive and energetic leadership style who have a willingness to take a "hands on" approach to develop a strong team within the division. Strong analytical and project management skills as well as the ability to develop and recommend comprehensive solutions are required. In order to effectively manage the administrative and supervisory functions involved in this role, candidates must have experience supervising training, motivating and reviewing employees.

WHAT YOU'LL DO:

• Plan, coordinate, prioritize, and monitor the work of crews involved in the construction, repair, and maintenance of City facilities that includes janitorial services.

• Provide day to day leadership to assigned crews; monitor work activities to ensure safe work practices, work quality and accuracy; ensure compliance with applicable rules, policies and procedures; coordinate the work of the division with other City departments, outside agencies, or concerned community groups; assist in the formulation and implementation of divisional goals and objectives; supervise and participate in developing plans, work processes, procedures, and systems to achieve goals and monitor division performance.

• Select, supervise, train, and evaluate the performance of division personnel; establish performance goals for crews and individual employees; assume responsibility for motivating and training assigned personnel; initiate discipline procedures as appropriate.

• Build-out the new Enterprise Asset Management (EAM) System to document and track City building assets and strategically plan facility preventive maintenance and Capital Improvement Projects.

• Develop schedules and methods for performing assigned duties; maintain appropriate work records and documents which may include timesheets and work orders; prepare statistical and/or analytical reports; prepare and administer budgets for assigned program areas; prepare requisitions for materials and supplies; and assist in the preparation of equipment specifications.

• Attend community and citizen meetings.

CLASSIFICATION SUMMARY:
This class is the seventh level in a seven-level Maintenance and Operations Series devoted to maintaining and repairing City property, equipment, facilities, and infrastructure and providing services and programs through the performance of semi-skilled and skilled labor and technical work. Incumbents supervise a major operational program or function, serve as a second level supervisor of multiple first-level supervisors, as well as other staff. As assigned, work may include planning and administration of budgets; organizing and implementing programs; developing policies and procedures; handling and resolving escalated complaints; and preparing reports and other documents.

DISTINGUISHING CHARACTERISTICS:
This classification is distinguished from the Maintenance Crew Supervisor in that it oversees a major operational program or function and serves as a second level supervisor.

PAYROLL TITLE/CLASSIFICATION: Maintenance & Operations Superintendent

SUPERVISION EXERCISED / SUPERVISION RECEIVED:
Incumbents supervise professional, paraprofessional, and support staff including conducting performance evaluations, coordinating training, and implementing hiring, discipline, and termination procedures. Receives general supervision and is expected to prioritize work to meet deadlines and to keep the supervisor informed of issues that would impact achievement of a deadline, organizational policy or procedure, or in consideration of risk management.

WORK SCHEDULE:
The normal work week is Monday through Thursday 8:00am to 6:00pm and alternating Fridays 8:00am to 5:00pm. In addition, this position may be required to be available to work additional hours in response to peaks in workloads, activation of the Emergency Operations Center, and changes in department needs.

(This class specification represents only the core areas of responsibilities; specific position assignments will vary depending on the needs of the Department.)

Supervises staff including conducting performance evaluations, coordinating training, and implementing hiring, discipline, and termination procedures.

Plans, coordinates and supervises assigned maintenance and operations programs and functions; monitors processes to ensure the achievement of work quality standards, and adherence with operational and safety policies and procedures.

Reviews and evaluates programs, processes, and operating performance; recommends, develops, and implements program enhancements and procedures to maximize quality and effectiveness.

Investigates, analyzes, and resolves operational issues; responds to inquiries and complaints; interprets and explains policies and procedures; plans and implements adjustments, improvements, and solutions.

Monitors and administers maintenance and service contracts; evaluates proposals; assists in negotiating contracts and vendor/contractor selection; reviews scope of work for projects and monitors progress and quality as specified within the contracts.

Provides support in preparing and monitoring assigned budget; manages expenditures and inventory in accordance with the operating budget.

Performs other duties of a similar nature and level as assigned.

Coordinate the work of the division with other City departments, outside agencies, or concerned community groups.

Assist in the formulation and implementation of divisional goals and objectives. Supervise and participate in developing plans, work processes, procedures, and systems to achieve goals.

Resource Optimization: Systematically review and allocate resources efficiently, addressing facility-related issues with urgency and precision.

Asset Management: Emphasize comprehensive condition assessments, long-term planning, and asset management policies rooted in proven best practices.

Data and Documentation: Prioritize robust data management systems and processes to maintain accurate and up-to-date asset information.

Asset Lifecycle Management: Take a holistic approach to asset management, considering present condition, estimated life expectancy, and future demands to inform budgeting and planning.

User-Centric Approach: Encourage feedback and engagement from building occupants and users, fostering continuous improvement and elevating service standards.

Continuous Improvement: Dedicate efforts to evaluating and enhancing the service model based on feedback, ensuring consistent exceedance of expectations.

Innovative Planning: Integrate sustainability, modernization, and financial considerations into strategic planning to meet evolving facility goals.

Collaborative Decision-Making: Collaborate with senior management and field staff, fostering data-driven quality decision-making processes that enhance service quality and efficiency.

The following are the minimum qualifications necessary for entry into the classification:

EDUCATION:

• Associate’s degree in building construction, maintenance trade field, environmental studies or field related to assignment

EXPERIENCE:

• Five (5) years of facilities management experience
• Two (2) years of supervisory experience

LICENSING/CERTIFICATIONS/OTHER:

• Valid California Class C Driver’s License with a satisfactory driving record.

• Must be able to communicate in English effectively both orally and in writing.

DESIRABLE QUALIFICATIONS:

• Strong leadership skills with the ability to provide a vision for the department.
• Strategic thinking and problem-solving abilities to overcome complexities and challenges.
• Demonstrated experience in creating an environment for operational excellence, including consistent processes, workflows, attention to detail, and continuous improvement.
• Experience developing and managing Internal Service Fund budget
• Experience with managing multiple buildings and facilities
• Experience managing a large number of division staff.
• Excellent communication and interpersonal skills.

APPLICATION PROCESS:

• Submit NEOGOV/Government Jobs on-line application.

• Complete and submit responses to the supplemental questions, if required.

• Upload resume, cover letter, proof of degree (transcript), or other requested documents.

Your application may be rejected as incomplete if you do not include the relevant information in the online application and include the information only on the resume. Applications and/or Supplemental Questionnaires that state "see my resume" or "see my personnel file" are considered incomplete and will not be accepted. Cover letters and/or optional resumes are not accepted in lieu of a completed application.

The list of qualified candidates established from this recruitment may be used to fill other full-time, part-time, and temporary assignments. There is currently one (1) full-time vacancy within the Public Works Department, Facilities Division.

Selected candidate(s) must pass a thorough background investigation.

UNION MEMBERSHIP: Positions in this classification are represented by the Oxnard Mid Manager's Association (OMMA).

NOTE: For most positions, the City of Oxnard relies on office automation (Microsoft Office/Google) and web-based enabled tools, therefore candidates must be proficient and comfortable with computer use to perform functions associated with on-going work.

Regular and reliable attendance, effective communication skills, and development of effective working relationships are requirements of all positions.

Employees are required to participate in the City's direct deposit plan and are paid on a bi-weekly basis.

This position requires a 12 month probationary period.

Pursuant to California Government Code Section 3100, all public employees are required to serve as disaster service workers subject to such disaster service activities as may be assigned to them.

EQUAL OPPORTUNITY: The City of Oxnard is an Equal Opportunity Employer and welcomes applications from all qualified applicants. We do not discriminate on the basis of race, color, religion, sex, national origin, age, marital status, medical condition, disability or sexual orientation.

REASONABLE ACCOMMODATION: The City of Oxnard makes reasonable accommodation for individuals/people with disabilities. If you believe you require special arrangements to participate in the testing process, you must inform the Human Resources Department in writing no later than the filing date. Applicants who request such accommodation must document their request with an explanation of the type and extent of accommodation required.

LEGAL REQUIREMENT: On the first day of employment, new employees must provide proof of citizenship or documentation of legal right to work in the United States in compliance with the Immigration Reform and Control Act of 1986, as amended. The City participates in E-Verify and will provide the federal government with your form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9. For more information on E-Verify, please contact DHS. 888-897-7781 dhs.gov/e-verify

If you have any questions regarding this recruitment, please contact Ashley Costello at ashley.costello@oxnard.org or (805) 200-5445.