Job Abstract

Office Manager Details:

• Contract position
• $30.00 /hour
• First Shift (Monday through Friday from 07:30am to 04:30pm)

Office Manager will provide first impression of the office to guests and callers. Oversee maintenance of office and support various departments with administrative projects as needed. This position moves around the office performing tasks and projects and is not a sit down at your desk all day type of position.

Office Management:

• Manage the day-to-day operations of the office with limited supervision
• Assist in executive assistant responsibilities
• Order office supplies including postage, office supplies, stationary, food and drink on an ongoing basis
• Review the ongoing office “punch” list which includes office upkeep and maintenance
• Facilitate the movement of office space and team member space as needed
• Coordinate office design enhancements or construction as needed
• Maintain expense receipts for all corporate credit card transactions and ensure proper coding and bill accuracy

General Office Duties:

• Fulfill receptionist responsibilities which include, answering the phone, greeting visitors, and validating parking
• Maintain office appearance, including but not limited to:
  • Restock and refill supplies in kitchen and lobby on an as needed basis
• Upkeep the maintenance of the office machines as needed (coffee machines, water machines, ice machine, oven and dishwashers)
• Oversee and manage food orders
• Incoming and outgoing mail duties
• Manage the appearance of conference rooms and support team members with the requests for availability as needed.

Administrative Support:

• Maintain expense receipts for all transactions
• Ensure proper coding and billing accuracy for the company credit card
• Process office invoices
• Ensure proper coding and billing accuracy