Key Job Responsibilities. The Program/ Project Coordinator provides strategic support to a mid to large scale, recognized organizational program/project by coordinating all operations for the assigned program or project to facilitate the effective management of programs/projects according to organizational standards. Primary Duties - Administrative. Screens and prioritizes calls and appointments, and routes inquiries to other levels of the organization as appropriate. Maintains supervisor’s cale... more details
Job Description
Key Job Responsibilities
The Program/Project Coordinator provides strategic support to a mid to large scale, recognized organizational program/project by coordinating all operations for the assigned program or project to facilitate the effective management of programs/projects according to organizational standards.
Primary Duties - Administrative
Screens and prioritizes calls and appointments, and routes inquiries to other levels of the organization as appropriate.
Maintains supervisor’s calendar, schedules appointments and meetings, and makes travel arrangements.
Arrange meetings hosted by the department, coordinate meeting rooms, contact attendees, facilitate their attendance, ensuring that required informational materials and equipment are provided
Types from rough draft or verbal instruction, correspondence, narrative, and statistical reports. Takes and transcribes minutes of meetings.
Composes more routine business correspondence for supervisor signature independently or with minimal direction. Ensures that spelling, punctuation, and grammar are correct.
Establishes office filing system and database records for the office.
Prepares periodic, recurring reports from the database. Creates special reports and new file and database systems on own initiative as required. Researches, gathers, edits, compiles, and organizes information from other departments, outside agencies, etc. in response to requests for special reports.
Reviews various financial, business, and related reports and data; edits for errors and makes corrections as necessary, coordinating such action with the data originator. Notes variations in data or performance from expectations and ensures that they are brought to the attention of the supervisor for action as necessary.
Coordinates projects, including assisting in task completion management, setting deadlines, monitoring budgets, maintaining project timelines and associated deliverable
Reviews ‘Kronos’ the departmental employee timekeeping system per pay period and signs off appropriately.
Primary Duties - Project Coordination
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Coordinates and maintains applicable program/project schedules and agendas; which may include tracking deadlines, deliverables, composing meeting meetings and other correspondence/communication with management and/or stakeholders.
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Interfaces with other departments, staff, leaders and/or other partners in the administration of the program/project. Provide coordination of applicable logistics or information as directed by leadership.
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Organizes and coordinates the development of all featured events, outreach activities, meetings and materials/collateral; in the promotion and administration of the program/project. May actively represent the program and/or the organization.
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Helps foster a collaborative and positive relationship building dynamic with internal staff and external parties. May be responsible for providing any applicable education, training, on-boarding and/or mentorship pertaining to program/project.
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Supports the development and management of program/project budgets; maintain and track all supporting budget/financial files and documents. Interface with other departments, vendors and applicable community parties as needed.
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Responsible for creating reports for management in the evaluation of the program/project performance or day-to-day operations. May also be responsible for documenting and tracking program/project compliance.
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May provide feedback to management and make recommendations regarding program/project operations and/or procedures.
Qualifications
Education
High School Diploma Required
Bachelor's Degree in Healthcare or Business Administration Preferred
Experience
Experienced in handling multiple tasks with short timelines, and must be able to prioritize assignments.
Collaborate with internal and external stakeholders to Independently complete assigned projects.
Establishes effective working relationships with cross-functional team(s).
Responds timely, effectively, and appropriately to deliverables.
Strong organizational skills
Outstanding written and verbal communication skills
Minimum 2 years progressively responsible administrative or strategic support experience required
3 years organizational Program or Project coordinator/support experience utilizing program/project management and development procedures preferred'
Req ID : 2856 Working Title : Plastic Surgery Program/Project Coordinator Department : Surgery - Plastic Surg Business Entity : Cedars-Sinai Medical Center Job Category : Administrative Job Specialty : Administrative Overtime Status : NONEXEMPT Primary Shift : Day Shift Duration : 8 hour Base Pay : $29.00 - $44.95
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