Job Abstract

POSITION SUMMARY
 
This position is responsible for the accurate and timely payment of all MLKCH vendors.  The responsibilities include accurate entry of vendor invoices, acquisition of all invoice approvals in accordance with MLKCH’s approval policy, and timely resolution of vendor and manager inquiries.  

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Review all invoices received for accuracy, adequate supporting documentation, correct general ledger coding and approvals
• Review travel expense invoices in a detailed a thorough manner
• Enter invoices and perform invoice/purchase order matching into the AP module in a timely and accurate manner
• Research and reconcile all past due vendor balances and indicate on invoice the status of past due amounts.
• Review vendor statements identifying all invoices not received
• Respond to telephone or written requests from vendors for payment information.
• Prepare checks for mailing and distribution including verifying handling instructions
• Maintain A/P files to ensure access and retrieval of information upon demand
• Request IRS Form W-9 from new vendors and prepare new vendor add request form
• Assist Accounts Payable Supervisor with the preparation and filing of the annual IRS Form 1099s
• Response to vendor and manager questions about invoice/ payment status and updates from a service perspective that meets MLKCH customer service standards.
• Manage all inbound/outbound mail for Accounting Department

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POSITION REQUIREMENTS

A.   Education

• High school diploma.  Some community college/ post high school education preferred.

B.  Qualifications/Experience

• 2-3 years recent accounts payable processing experience at a company with at least $50M year annual operating budget.
• Competent in invoice entry and processing in a system environment
• Knowledge of Lawson financial system preferred
• Knowledge of Microsoft Excel

C.   Special Skills/Knowledge

• Ability to establish and maintain effective working relationships
• Ability to manage, organize, prioritize, multi-task and adapt to changing priorities.
• Ability to work effectively both as a team player and leader.
• Knowledge of computer systems used in accounts payable from invoice entry to vendor payment