Performs complex clerical and administrative support duties including organizing and maintaining record keeping systems, researching, and preparing simple reports. Work requires judgment in the selection and interpretation of data and a thorough knowledge of department and city policy and procedures dealing with area of responsibility. RESPONSIBILITIES - Compiles and processes data to maintain routine reports; tabulates and prepare periodic reports. Establishes and maintains assigned records. Ty... more details
POSITION OVERVIEW
Applications accepted from: ALL PERSONS INTERESTED Job Classification: ADMINISTRATIVE AIDE Posting Number: PN#34412 Division: TECHNOLOGY SERVICES Reporting Location: 1200 TRAVIS ST. 20TH FLOOR Workdays & Hours: MONDAY – FRIDAY / 9 AM – 5 PM* *Subject to change
DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS Performs complex clerical and administrative support duties including organizing and maintaining record keeping systems, researching, and preparing simple reports. Work requires judgment in the selection and interpretation of data and a thorough knowledge of department and city policy and procedures dealing with area of responsibility.
RESPONSIBILITIES
Compiles and processes data to maintain routine reports; tabulates and prepare periodic reports.
Establishes and maintains assigned records.
Types, proofreads and edits correspondence, reports, requisitions, etc.
Resolves questions; refers questions with policy and procedure implications to supervisor.
Organizes and maintains various files.
Answer telephones, sorts mail and operates various office equipment.
Maintains records, interprets data and prepares complex reports that may be semi-technical in nature.
Performs other duties as requested.
All duties and responsibilities may not be included in the above job descriptions.
WORKING CONDITIONS The position occasionally requires stooping or bending. Occasional very light lifting, such as three or four reams of papers or books (up to 20 pounds or an equivalent weight) may be required.
“Must be able to pass a criminal background check, obtain and maintain federally mandated security clearance where required.” If applicable, the applicant’s past performance evaluations, past and present supervisory recommendations, and/or Internal Affairs complaint history will be reviewed and considered.
MINIMUM REQUIREMENTS
EDUCATIONAL REQUIREMENTS Basic knowledge of grammar, spelling, punctuation and simple mathematical functions like percentages, ratios, etc. as might normally be acquired through attainment of a high school diploma or a GED.
EXPERIENCE REQUIREMENTS Two years of clerical or administrative experience are required.
LICENSE REQUIREMENTS None.
PREFERENCES
**Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.**
Experience in an office setting for the following skills: Answering phones and receiving visitors Microsoft Office (Word, Excel, Outlook, Teams) Filing and records retention Timekeeping Scheduling appointments and meetings
GENERAL INFORMATION
SELECTION/SKILLS TESTS REQUIRED Department may administer skills assessment test.
SAFETY IMPACT POSITION NO
SALARY INFORMATION Factors used in determining the salary offered include the candidate’s qualifications as well as the pay rates of other employees in this classification.
Pay Grade 10
APPLICATION PROCEDURES Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov.
To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call (713-308-1289).
If you need special services or accommodations, call (713-308-1289). (TTY 7-1-1)
If you need login assistance or technical support call 855-524-5627.
Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.
All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.
EOE – Equal Opportunity Employer The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.
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