Job Abstract

OVERVIEW:

The Facilities Services Coordinator ensures the smooth operation of the organization’s facilities by managing daily maintenance, cleaning, and other related tasks. This role coordinates with vendors, HSE, and all facility tasks. Performs specific Facility Services duties pursuant to area of specialty.  Assists with facilities contract, plans and designs layout of all related facility activities, utilization of space, office, and research labsReceives, initiates, and evaluates Domestic Purchase Requisitions for office supplies, furniture and equipment as received from ASC departments and subsidiary companies.  Responsible for the  maintenance of the ASC Asset Inventory System, overall facility operations for several buildings nearby.
 

SCOPE:

Under the general direction of the, Planning & Resource Leader,  Facilities Advisor, and/or HSE Advisor, this position is responsible for preparing plans for the allocation and utilization of office space, by performing an efficient, cost-effective Domestic Procurement Program, Project Management, Office Design and Furniture Program and Inventory Tracking Program This role involves coordinating a variety of tasks related to facility management, maintenance, and safety, as well as providing support to other departments. The job requires the typical physical demands of an office environment and is normally performed at the Houston Research & Development Centers that is an air-conditioned, well-lighted office building that meets building, safety occupant health, and facility access codes. Job will also require outdoor work related to all facility duties.
 

PRINCIPAL DUTIES:

• Plans/coordinates all projects assigned
• Develops/maintains company space standards.
• Prepares plans for allocation and utilization of office space.
• Receives initiates, evaluates and processes Domestic Purchase Requisitions for office supplies, furniture and equipment in centralized procurement database AIMS
• Operates and maintains the computerized ASC Asset Inventory System.  Provides regular reports of the same.
• Processes releases against assigned P.O.’s.
• Expedites all domestic purchase orders.  This includes purchase orders placed by Purchasing as well as those placed by the incumbent.
• Develops sources for services, furniture, and equipment related to facilities inventory and management.
• Prepares all necessary forms and correspondence to surplus or dispose of unneeded equipment and furniture as required by Facilities Management. .
• Coordinates work order or service order requests with building operations assigned to perform services or action.
• Process SAP orders for Facilities and Reproduction.
• Manage the day-to-day operations of the facilities, including maintenance, cleaning, and safety services
• Coordinate with external vendors and contractors to ensure timely and high-quality service delivery
• Monitor and manage the facilities budget, tracking expenses and identifying cost saving opportunities
• Respond to and address any facilities -related issues or requests from staff and other stakeholders
• Maintain accurate records and reports on facility usage, maintenance schedules, and service logs
• Collaborate with cross-functional teams to support events, meetings and other activities requiring facility support
• Assist with daily lab operations
• Performs other duties as assigned related to all facility operations
   

MINIMUM REQUIREMENTS:

• High school diploma or GED.
• Seven  years experience in general office related work with increasing levels of accountability.  Four years hands-on experience with desktop PC’s and demonstrated working knowledge of company business systems.  Five years experience in Facilities with expertise in at least three of the following specific areas of facilities management:
  • Selection and procurement of office supplies, furniture and equipment
  • Working knowledge of procurement software
  • Project management
  • Vendor Contract Management
• Must be able to communicate and comprehend accurately, clearly and concisely in English (oral and written) at a level required to perform the job as outlined.
• Ability to interact with wide range of management and other personnel directly.  Must possess good work habits, a strong work ethic, and be able to adhere to company work hours, policies, and standard business etiquette.. 
• Must be a proactive problem solver with excellent organizational skills and strong attention to detail.
• Ability to multitask and prioritize tasks effectively.

NO THIRD PARTY CANDIDATES ACCEPTED; TEMPORARY POSITION ANTICIPATED TO LAST APPROXIMATELY ONE YEAR.