The primary purpose of the Program Coordinator position is to coordinate educational and administrative activity for the Department of Gastrointestinal Medical Oncology. Coordinates activities related to appointment, reappointment, onboarding and orientation of GI postdoctoral fellowship and research trainee programs. JOB SPECIFIC COMPETENCIES Department Trainee Program Coordination 50% - Coordinate administrative responsibilities for the department's research trainee programs, fellowship and re... more details
Program Coordinator - GI Medical Oncology
MISSION STATEMENT The mission of The University of Texas M. D. Anderson Cancer Center is to eliminate cancer in Texas, the nation, and the world through outstanding programs that integrate patient care, research and prevention, and through education for undergraduate and graduate students, trainees, professionals, employees and the public.
SUMMARY
The primary purpose of the Program Coordinator position is to coordinate educational and administrative activity for the Department of Gastrointestinal Medical Oncology. Coordinates activities related to appointment, reappointment, onboarding and orientation of GI postdoctoral fellowship and research trainee programs.
JOB SPECIFIC COMPETENCIES
Department Trainee Program Coordination 50%
· Coordinate administrative responsibilities for the department's research trainee programs, fellowship and residency programs
· Coordinates program appointments, reappointments, and training rotations for postdoctoral fellows
· Provides routine various administrative support services to trainees (residents, postdoctoral fellows, students)
· Coordinates onboarding for new trainees, issues laptops/desktops, orders lab coats, scrubs, business cards, mobile phones, requests badge access, submit software requests, ensures resident office space is fully functional for incoming trainees
· Responsible for facilitating orientation and assigning training plans for trainees and observers.
· Coordinates physical resource utilization including space planning, inventory and property control as it involves educational activities
· Coordinates meeting logistics for weekly GSBS classes – book conference room, A/V equipment, if needed, catering, notify all attendees, etc.
· Liaison with Global Academic Programs, Trainee & Alumni Affairs and Global Business Development on the recruitment and onboarding of educational appointments
· Assists faculty with GSBS course by establishing and managing an internet-based learning hub
HR Administration/Trainee Processing 25%
· Responsible for managing the application process in Slate for program trainees, tracks application process and reports status to the applicants and operations manager throughout the process
· ePAF creation and appropriate actions to be taken as it pertains to appointment type
· Coordinates VISA processing for trainees
· Oversee the application process, prepare written documents, visa paperwork, reappointments, transfers, and special requests (i.e., appointment extensions) memos and obtain signature approval from faculty mentor
· Ensure collected forms are accurate and reflect the correct information in accordance to specific guidelines
· Maintain familiarity with the various admission requirements and institutional policies
Departmental Support 25%
· Serve as back-up support for all GI sponsored conferences by confirming case facts, coordinating and distributing presentation material/handouts, agendas and sign in sheets.
· Assist with managing the Department’s website by ensuring that the content is accurate, and monthly updates including but not limited to departmental contact information, research initiatives & current medical trials
· Creates documents/forms/databases utilizing available computer software
· Assists faculty and classified employees with visa application and renewal processes
· Special projects as assigned by the Department Administrator and/or Operations Manager
Other duties as assigned
Education Required - Bachelor's degree in Business Administration or related field.
Education preferred: Master's degree.
Experience Required - Three years project/program coordination experience. May substitute required education degree with additional years of equivalent experience on a one to one basis. With preferred degree, one year of required experience.
It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html
Job Abstracts is an independent Job Search Engine. Job Abstracts is not an agent or representative and is not endorsed, sponsored or affiliated with any employer. Job Abstracts uses proprietary technology to keep the availability and accuracy of its job listings and their details. All trademarks, service marks, logos, domain names, and job descriptions are the property of their respective holder. Job Abstracts does not have its members apply for a job on the jobabstracts.com website. Additionally, Job Abstracts may provide a list of third-party job listings that may not be affiliated with any employer. Please make sure you understand and agree to the website's Terms & Conditions and Privacy Policies you are applying on as they may differ from ours and are not in our control.
We would like to take a second to Welcome You to Job Abstracts, the nation’s largest Pure Job Board. With over 3.1 million job listings from 15,000+ Companies & Organizations, we help job searchers find careers that match their interests. As an anonymous user, you have probably discovered how easy our system is to use. However, you have just scratched the surface of what we can offer.
We encourage you to Register so you can use our most powerful features: searching with multiple terms, setting up multiple locations, establishing favorite companies, and accessing your search history. If you find a job you like, you can apply directly for it, and then, keep notes on it. We will also keep a lookout for jobs that match your search terms and email you when we find something you may like.
You can register for free and the system is free to use. If you like our system so far, click on Register and unlock the power required by serious job searchers.
Any time you conduct a search, the system shows you job matches, ranked by their Relevance Score (RS).
The score is calculated by a proprietary algorithm that uses Intelligent Machine Learning.
The Relevance Score tells you how well the job opportunity matches your search term or terms.
When not logged in, the system is limited to one search term. Scores for single term matches are usually lower.
When you register, log in, and set up multiple terms prioritized by importance, the jobs found for you will receive a much higher Relevance Score.
