Job Abstract

Job Description

Position Description:

Senior Associate. Administrative 

The Senior Administrative, Clinical Research Oncology – Late Stage will be required to perform primary activities including but not limited to the following:

• Coordination and performance of general administrative assistant/clerical duties and managing multiple tasks while understanding the project principles and technical skills related to own work assignments - work priorities and activities are reviewed with little supervision.

• Prepare, process, and reconcile expense reports and disbursement vouchers, as needed.

• Monitor email and correspondence to keep apprised of current issues and situations, responding as appropriate, and providing reminders to supervisor for the many document reviews that required.

• Coordinates executive communications, including taking calls, responding to emails and interfacing with internal/external global stakeholders.

• Manages the scheduling and prioritization of meetings and appointments.

• Arranges, coordinates and schedules complex, multi-segment global travel and related departmental meetings.

• Produces/completes various work assignments requiring advanced analytical ability, independent judgment, creativity and problem-solving skills.

• Upholds a strict level of confidentiality.

• Leads by example in developing and sustaining a high level of level of professionalism/cooperation among administrative colleagues within the operating unit/across the division. 

• Coordinate and/or lead special projects/assignments within the department.

Position Qualifications:

Education Minimum Requirement:  

• High School Diploma

Required Experience and Skills:

• Minimum of (5) years Administrative experience supporting Executive Level Leaders

• Advanced computer skills using (MS Outlook, Word, Excel, Power Point) and operation of our Company's internal systems

• Proficient in collaboration and delegation of duties 

• Strong organizational, project management and problem-solving skills.  

• Must be willing and able to manage multiple tasks and projects to lead the day-to-day operations of the office including the ability to make decisions and be responsive to all types of issues affecting the department

• Exceptional business (written and verbal) communication skills with friendly, collaborative professional demeanor.

• Demonstrated experience managing, scheduling and coordinating complex, multi-segment domestic and international travel that is often revised with little lead time.

• SAP experience processing Expense Reports, Purchase Orders, Payment Requests.

• Demonstrated ability to manage, prioritize and follow through on large number of simultaneous assignments, meeting deadlines for all deliverables.

• Strong meeting/event planning and coordination experience

• Extraordinary attention to detail and the ability to exercise initiative, flexibility, tact and independent judgement. 

• Demonstrated ability to effectively interact and communicate with our Company executives and internal/external clients both onsite and remotely to maintain workflow.

• Ability to work quickly, often times working under pressure while still maintaining composure and the professionalism required of an Executive Assistant

Preferred Experience and Skills:

• Strong working knowledge of our Company and familiarity with the various divisions and functions.

• Knowledge of HR Reporting tools, policies and procedures

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NOTICE FOR INTERNAL APPLICANTS

In accordance with Managers' Policy - Job Posting and Employee Placement, all employees subject to this policy are required to have a minimum of twelve (12) months of service in current position prior to applying for open positions.

If you have been offered a separation benefits package, but have not yet reached your separation date and are offered a position within the salary and geographical parameters as set forth in the Summary Plan Description (SPD) of your separation package, then you are no longer eligible for your separation benefits package. To discuss in more detail, please contact your HRBP or Talent Acquisition Advisor.

Employees working in roles that the Company determines require routine collaboration with external stakeholders, such as customer-facing commercial, or research-based roles, will be expected to comply not only with Company policy but also with policies established by such external stakeholders (for example, a requirement to be vaccinated against COVID-19 in order to access a facility or meet with stakeholders).  Please understand that, as permitted by applicable law, if you have not been vaccinated against COVID-19 and an essential function of your job is to call on external stakeholders who require vaccination to enter their premises or engage in face-to-face meetings, then your employment may pose an undue burden to business operations, in which case you may not be offered employment, or your employment could be terminated. Please also note that, where permitted by applicable law, the Company reserves the right to require COVID-19 vaccinations for positions, such as in Global Employee Health, where the Company determines in its discretion that the nature of the role presents an increased risk of disease transmission.

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We are an Equal Opportunity Employer, committed to fostering an inclusive and diverse workplace.  All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status, or other applicable legally protected characteristics.  For more information about personal rights under the U.S. Equal Opportunity Employment laws, visit:

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U.S. Hybrid Work Model

Effective September 5, 2023, employees in office-based positions in the U.S. will be working a Hybrid work consisting of three total days on-site per week, generally Tuesday, Wednesday and either Monday or Thursday, although the specific days may vary by site or organization, with Friday designated as a remote-working day, unless business critical tasks require an on-site presence.  This Hybrid work model does not apply to, and daily in-person attendance is required for, field-based positions; facility-based, manufacturing-based, or research-based positions where the work to be performed is located at a Company site; positions covered by a collective-bargaining agreement (unless the agreement provides for hybrid work); or any other position for which the Company has determined the job requirements cannot be reasonably met working remotely. Please note, this Hybrid work model guidance also does not apply to roles that have been designated as “remote”.

Search Firm Representatives Please Read Carefully 
Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company.  No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails. 

Employee Status:

Relocation:

VISA Sponsorship:

Travel Requirements:

Flexible Work Arrangements:

Shift:

Valid Driving License:

Hazardous Material(s):

Job Posting End Date:

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