Administrative Assistant - Office of the Vice President for Student Affairs - Georgetown University Job Overview. The Administrative Assistant serves as the first point of contact for the Office of the Vice President for Student Affairs, greeting all walk-in traffic, answering phone calls, managing administrative processes, and providing customer service for a variety of functional areas. They serve as a primary (and often first) representative for the Office, and provide a crucial link to the S... more details
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Requirements
Administrative Assistant - Office of the Vice President for Student Affairs - Georgetown University
Job Overview
The Administrative Assistant serves as the first point of contact for the Office of the Vice President for Student Affairs, greeting all walk-in traffic, answering phone calls, managing administrative processes, and providing customer service for a variety of functional areas.
They serve as a primary (and often first) representative for the Office, and provide a crucial link to the Student Affairs staff, University administrators and their staff, and other individuals and entities, both internal and external to the University.
Primary responsibilities include but are not limited to front desk and office management, reception of Office of Student Conduct investigator inquiries, facilities and supply management, general oversight of student employees, space reservation management, event support, and administrative support for the Office, including creating expense reports, travel arrangements, ordering and maintaining office supplies, and related activities.
Work Interactions
Reporting to the Administrative Officer, the Administrative Assistant provides the full range of administrative support to the Office of the Vice President for Student Affairs and communicates daily with University executives, administrators, program directors, faculty, students and division-wide staff; and engages with alumni, donors, prospective donors, parents, and invited guests; and gives direction to student employees.
Requirements and Qualifications
- High School diploma
- 2 to 4 years of experience in a professional office environment or equivalent combination of education and work experience
- Ability to prioritize work with strong attention to detail
- Ability to efficiently and broadly support the Office of the Vice President and to relate appropriately with multiple constituencies
- Good working knowledge of PC operation
- Excellent organizational skills, combined with strong communication and writing skills
- Demonstrated flexibility in a dynamic work environment
- Familiarity with Google and Microsoft Office suites
- Excellent interpersonal skills
- Ability to handle sensitive and/or confidential information, situations, and interactions
- Ability to perform light-to-moderate physical activity
Preferred Qualifications
- Familiarity with GMS/Workday
- Familiarity with WordPress
Work Mode: On Campus Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University. Such review may necessitate a change to a position’s mode of work designation. Complete details about Georgetown University’s mode of work designations for staff and AAP positions can be found on the Department of Human Resources Mode of Work Designation.
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Submission Guidelines:
Please note that in order to be considered an applicant for any position at Georgetown University you must submit a resume for each position of interest for which you believe you are qualified. Documents are not kept on file for future positions.
Need Assistance:
If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or ideaa@georgetown.edu.
Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.
EEO Statement:
Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law.
Benefits:
Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website.
