Job Abstract

Rutgers, The State University of New Jersey, is seeking a Director of Administration for the Department of Physics and Astronomy within the School of Arts & Sciences. This position reports to the Chair of the Department of Physics and Astronomy (P&A), the Director of Administration Works with the Sr. Department Administrator Supervisor and Business Manager III Supervisor in developing and implementing the financial and administrative structure of the Department. Among the key duties of this posi... more details

Director of Administration, Finance & Operations

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Position Details

Position Information

Recruitment/Posting Title	Director of Administration, Finance & Operations
Job Category	Staff & Executive - Finance/Accounting/Purchasing
Department	SAS - Physics & Astronomy
Overview	The School of Arts and Sciences (SAS) is the largest academic unit at Rutgers University and the center of the undergraduate experience on the Rutgers–New Brunswick campus and is comprised of 41 academic departments spanning the liberal arts. SAS offers more than 100 majors and minors across the life sciences, humanities, social and behavioral sciences, and mathematical and physical sciences with research centers and institutes across the school. With a diverse student body of more than 20,000 students, SAS has a membership of over 1,700 faculty members, more than 500 administrative staff, and 200,000 living alumni. SAS delivers a wide array of services in support of the teaching, research, and the mission and goals of Rutgers University. The School of Arts and Sciences promotes anti-racist, inclusive, equity-enhancing ideas and practices both inside and outside of the classroom for our community of educators, staff, and students. This includes a diverse set of voices and experiences. All individuals no matter their race, ethnicity, gender, gender identity, nationality, history, sexual orientation, religious practices, or socio-economic status are valued and respected. The School of Arts and Sciences is especially interested in candidates who can contribute to and support the diversity and excellence of the organization. Applicants are encouraged to include in their cover letter information about how they will further our commitment to these values.
Posting Summary	Rutgers, The State University of New Jersey, is seeking a Director of Administration for the Department of Physics and Astronomy within the School of Arts & Sciences. This position reports to the Chair of the Department of Physics and Astronomy (P&A), the Director of Administration Works with the Sr. Department Administrator Supervisor and Business Manager III Supervisor in developing and implementing the financial and administrative structure of the Department. Among the key duties of this position are the following: Provides financial oversight. Oversees financial services activities including planning, budgeting, and stewardship of a ~$45M budget. First or second level supervisor for ~28 full-time staff and represents the Chair and the department on a variety of committees and workgroups. Handles all departmental HR/Personnel functions (approximately 400 total payroll, including ~120 graduate students, and 60 faculty), facilities management, and oversight of administering the undergraduate and graduate academic programs. Works with the appropriate faculty committees on space planning, laboratory safety, oversight of technical support staff and IT services.
Position Status	Full Time
Hours Per Week
Daily Work Shift
Work Arrangement
FLSA	Exempt
Grade	08
Position Salary
Annual Minimum Salary	101444.000
Annual Mid Range Salary	128401.000
Annual Maximum Salary	155358.000
Standard Hours	37.50
Union Description	Admin Assembly (MPSC)
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelor’s degree in business or finance. A minimum of five years of senior management experience with budgeting and supervisory responsibility (in higher education/research environment).
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Must be able to think strategically, handle complex organizational detail, and negotiate and resolve conflict. Excellent communication and presentation skills. Experience in higher education in a research environment. Familiarity with the operation, maintenance and safety requirements of scientific laboratories. Must possess strong management and financial skills. Must possess strong computer skills and data base systems expertise Strong interpersonal skills. Strong oral and written communication skills are extremely important. The ability to creatively handle detailed work and multiple concurrent tasks is important.
Preferred Qualifications	Advanced degree or MBA. Knowledge of the University’s regulations, procedures, and policies.
Equipment Utilized
Physical Demands and Work Environment
Special Conditions

Posting Details

Posting Number	24ST1539
Posting Open Date	06/24/2024
Special Instructions to Applicants
Regional Campus	Rutgers University-New Brunswick
Home Location Campus	Busch (RU-New Brunswick)
City	Piscataway
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Supplemental Questions

Required fields are indicated with an asterisk (*).

* Do you have a bachelor's degree in business or finance?
- Yes
- No
* Do you have a minimum of five years of senior management experience with budgeting and supervisory responsibility (in higher education/research environment)?
- Yes
- No

Applicant Documents

Required Documents

Resume/CV
Cover Letter/Letter of Application
List of Professional References (contact Info)

Optional Documents

Apply with Rutgers University

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