Job Abstract

Join our team as a Procurement and Event Management Specialist and make a significant impact by efficiently handling various tasks, ensuring compliance, and orchestrating department events.

Key Responsibilities:

1. Take charge of our Central Purchasing inbox, providing timely responses to supplier and employee inquiries. Delegate or route emails as needed to address concerns effectively.
2. Collaborate with department Fund and Purchasing Managers to accurately assign employees to appropriate units in our procurement portal. Address portal-related inquiries and liaise with our IT Special Projects team for system enhancements.
3. Manage and resolve escalated communications from employees and suppliers, ensuring fiscal account reconciliation. Safeguard compliance by gatekeeping incoming requests in line with established policies and procedures.
4. Collaborate with management to review and enhance department policies and guidelines, particularly related to procurement and travel and entertainment processes.
5. Maintain order documentation and justifications to uphold Department and University standards. Ensure all incoming orders are processed efficiently.
6. Plan, coordinate, and execute a variety of department-wide events, from small gatherings to large conferences. Prepare complex justification memos, logistics, and vendor coordination for successful execution.
7. Coordinate contracts, terms, POs, and payment processing for department-wide special events while adhering to Travel Accounting guidelines.
8. Provide analytical support for various business-operation projects, using data to drive decision-making and improvements.
9. Be one of the primary points of contact for Radiology Finance and Purchasing, assisting with office walk-ins, phone calls, and emails.

If you're an organized, proactive, and detail-oriented individual, we encourage you to apply for this opportunity to manage procurement effectively and orchestrate memorable events within our department. Join us and play a pivotal role in our success!

Required:

• General knowledge of radiological supplies, services, and equipment.
• Skill and recent experience using on-line Purchasing System (PAC) and/or BruinBuy.
• Ability to work with minimal supervision to follow-through on assignments.
• Demonstrated skill in using IBM PC and Mac OS with Microsoft Access and Microsoft Office proficiently to produce, read, interpret, and utilize financial spreadsheets, lengthy contractual terms, and applicable function online applications.
• Demonstrated skill in financial analysis, planning, preparation and administration for a budget with multiple complex funding sources.
• Demonstrated ability to design, modify, and generate spreadsheets, create formulas, modify formats and run various reports in Excel.
• Ability to organize and manage large volumes of information in both physical filing systems and electronic database or filing systems.
• Demonstrated skill in assessing situations, anticipating problems, gathering information or data, and recommending solutions.
• Ability to communicate professionally and effectively with Campus departments, department staff and leadership, and 3rd party suppliers to resolve problems as quickly as possible.
• Knowledge of University and Federal purchasing of equipment policies and procedures.
• Reading skills to comprehend procedure and policy manuals order catalog and forms written