Job Abstract

Applicants must possess valid employment authorization to work in the United States.

Applicants must have the ability to work on-site at City of Lancaster, Pennsylvania locations.

This is a professional and administrative position that assists in grant development functions for the City in support of new or improved programs and services of the City. This position includes monitoring and reporting responsibilities regarding state and federal grants received by the City of Lancaster for housing and community development activities.

An employee in this class is expected to exercise independent judgment in carrying out responsibilities and to give and explain assignments to Department administrative support staff when appropriate. The Community Development Administrator reports directly to the Bureau Chief of Lead Safety and Community Development.

• Follows safe practices in the performance of duties.
• Reviews and inputs payment of “requisitions for reimbursement” from City grant recipients regarding expenses incurred during the implementation of grants and project activities.
• Prepares monitoring reports, maintenance of grant files, and the update of client databases.
• Works with department and other city staff to plan and monitor for timelines for success of the grants.
• Assists in the completion of required forms and implements standardized use of pre-defined evaluation tools to monitor outcomes.
• Monitors program budgets; tracks expenditures.
• Prepares grant proposals for submission to public and private foundations, state and federal agencies and other identified funding sources.
• Supports in the development for proposals for professional services or program design; and prepares contracts as requested.
• Carries out related work associated with federal and state grant administration.
• Represents the City on various committees and boards related to the position’s primary functions, as needed.
• Works on special projects and performs other related duties as assigned by the Senior Community Development Administrator and/or Bureau Chief of Lead Safety and Community Development.
• Maintains familiarity with the regulations, policies, and other requirements of the federally funded CDBG, HOME, and ESG Programs.
• Maintains familiarity with regulations, policies and reporting requirements of State grants in the area of community development, homelessness and capital improvement projects, including the Redevelopment Assistance Capital Program.
• Assists in preparing RACP grant applications for City projects and those of nonprofit entities where the City is the applicant on behalf of the nonprofit.
• Monitors program budgets; tracks expenditures; assists with budget preparation and service improvement requests related to homeless programs.

Education, Training and Experience

• BS/BA public administration or comparable discipline or an equivalent combination of experience and training which includes two years of professional administrative experience in budget preparation, program analysis, creating and producing innovative written materials to stimulate interest on the part of potential funding sources, public administration, and public relations experience.
  
  

• Possession of a current Pennsylvania motor vehicle operator’s license.

• Knowledge of safe practices in a community development office.
• Knowledge of trends, objectives, principles, and practices in the field of community development and homeless management and prevention.
• Knowledge of the principles and practices of grant application and administration.
• Knowledge of monitoring and evaluation procedures, particularly those utilized for the City’s CDBG, HOME, ESG Program and State RACP Program.
• Ability to read, analyze and interpret federal, state, local and philanthropic program rules and regulations, particularly for CDBG, HOME, and ESG programs.
• Ability to communicate effectively, both orally and in writing, and to prepare a variety of reports and, correspondence, and other materials.
• Interpersonal skills to establish and maintain good working relationships with representatives of local, state, and federal agencies, non-profit organizations, community groups and the general public.
• Knowledge of city budgetary, accounting and procurement procedures.
• Proven proficiency, knowledge, understanding and use of the Microsoft suite of tools (Word, Excel, and Outlook).
• Proven ability to read, write, speak, and comprehend English is required.
• Proven ability to work as part of a team and to collaborate successfully with others is required.
• Proven ability to adapt to new or changing situations and to show flexibility in making improvements in work processes and operations is required.
• Proven ability to exhibit customer-centered behaviors and to focus on customer needs is required.
• Proven ability to commit to excellence in service and to continuous improvement is required.
  
  
  
• Environmental Conditions
  • Primarily works indoors (with, or without, heat and/or air conditioning.)
  • Required to do site visits which may require exposure to the elements as well as unimproved conditions.
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  Safety Equipment Used or Needed
  • None, unless conducting a site visit to a construction site.
  • Normal safety equipment for an active construction site.
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  Comments
  • Requires occasional lifting of up to 25lbs.
  • A criminal background check is required prior to starting in this position.
  • This description was prepared to indicate the kinds of activities and levels of work difficulty required of positions in this class. It is not intended as a complete list of specific duties and responsibilities.