Job Abstract

This is an exciting new opportunity to be an influential part of developing strategies around creating greater efficiencies within the administrative function on a growing Behavioral Health team. You will be responsible for managing administrative support with a focus on establishing a formal structure that enables the department to reach annual goals. You excel in project management and liaison between the department and VNS Health at large regarding compliance and company-wide initiatives. You’ll also take lead on identifying and solving administrative needs by developing solutions in collaboration with stakeholders, along with facilitating processes and systems training for administrative staff as needed.

$62,400.00 - $72,000.00 Annual

What We Provide

• Referral bonus opportunities    

• Generous paid time off (PTO), starting at 30 days of paid time off and 9 company holidays  

• Health insurance plan for you and your loved ones, Medical, Dental, Vision, Life and Disability   

• Employer-matched 401k retirement saving program and opportunity for both pre- and post-tax contributions

• Personal and financial wellness programs?  

• Pre-tax flexible spending accounts (FSAs) for healthcare and dependent care?and commuter transit program?  

• Generous tuition reimbursement for qualifying degrees  

• Opportunities for professional growth, career advancement?and CEU credits

What You Will Do

• Conducts needs analysis regarding administrative functions and identifies solutions in collaboration with department leadership needed to create greater efficiencies and upskilling opportunities for administrative staff.

• Facilitates cross program training for administrative staff, supporting staff in effectively working in administrative functions across multiple teams/programs.

• Manages/coordinates departmental projects including but not limited to organization-wide initiatives and compliance activities. Prepares timelines/project plans for management review for departmental projects and keeps staff informed of due dates/deliverables. Follows-up with staff to ensure timely completion of tasks and keeps management informed of status.

• Manages and plans daily departmental activities, supports adequate administrative staff coverage and develops/implements workflow processes to ensure smooth and effective administrative operations.

• Orients new staff on how to use VNS Health information technology, Workday, and other job-related systems including but not limited to the clinical Electronic Medical Record (EMR) system.

 Education:

• Bachelor’s degree in Business Administration, Health Care Administration or other related discipline or equivalent work experience, required

Work Experience:

• Minimum five years of progressive administrative, business or office management experience, required

• Minimum one year of supervisory experience or experience in a lead capacity, preferred

• Advanced technological skills including intermediate to advanced proficiency in Microsoft Office Programs, required

• Effective oral, written, and interpersonal communication skills, required

• Experience with Microsoft Teams, and Workday, preferred

• Ability to multi-task in a fast-paced environment, required

• Experience with healthcare terminology and administration systems, preferred