Position Description
The City of Signal Hill is looking for a Management Analyst to join the Public Works City Yard Division team!
First Review of applications will take place on June 24, 2024.
This recruitment is opened until filled and may close at any time once sufficient qualified applications have been received. Candidates are encouraged to APPLY IMMEDIATELY.
Our City
The City of Signal Hill is a desirable place to live and work because of its safe neighborhoods, abundant business opportunities, inclusive culture, and beautiful green spaces. With its central location, the community takes great pride in its recreational amenities which include 11 City parks and open space area covering over 29 acres, an extensive walking trail system, abundant recreation and library programs, and an array of annual events.
The City of Signal Hill, with a population of 11,500 and covering 2.2 square miles, is located in Los Angeles County within four miles of the Pacific Ocean. Signal Hill was incorporated on April 22, 1924, roughly three years after the discovery of a vast oil field. Known for its beautiful setting, Signal Hill claims the only accessible high ground for miles around with an impressive hilltop park which provides spectacular panoramic views.
The Position
Under general direction, performs responsible, journey level complex analytical and varied professional, administrative, technical duties in support to the Public Works Department; participates in policy development and strategic planning; performs operational audits, budget analysis, productivity studies, and other analysis functions in support of the department; performs personnel management functions of professional, administrative, and technical support staff, contractors, and consultants; coordinates assigned activities with other divisions, outside agencies, and the general public; and performs related work as required.
This position will support the City's Public Works management programs and services, including but not limited to administering the Refuse and Recycling and Industrial Waste Programs, pipeline franchises, engineering consulting services contracts, maintenance contracts, water reporting/compliance, and other assigned projects; and assist in the preparation of the annual department budget and expenditure control.
DISTINGUISHING CHARACTERISTICS
The Management Analyst is the journey-level management classification in the management analyst series. This class is distinguished from the Management Assistant by the performance of independent and more complex tasks and duties. Positions at this level are generally assigned responsibility for the management and administration of significant programs, projects, functions, and/or service areas and incumbents at this level are to independently perform the difficult and responsible financial, systems, statistical, programmatic, management, and/or other administrative analyses in providing highly responsible staff support to the department. Depending on the area of assignment, may perform as lead over assigned professional, technical, and support staff. This classification is distinguished from the next higher level classification of Senior Management Analyst by the performance of work requiring a lesser degree of administrative, management, and analytical judgment and interpretation.
Example of Duties
ESSENTIAL FUNCTIONS
Essential functions, as defined under the Americans with Disabilities Act may include, but are not limited to the following characteristic duties, responsibilities, knowledge, skills and other characteristics.
The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.
- Independently develops and implements analytical studies and develop, compiles and interprets statistical data.
- Conducts studies of organizational, administrative, and operational issues; prepares and distribute assigned areas of operating procedures and policies and develops conclusions and makes recommendations.
- Prepares detailed and comprehensive written reports and studies; grant applications, Council staff reports, resolutions, exhibits, contracts, memorandums and correspondence as required.
- Interprets complex written information including contracts, grant applications, franchise agreements, and the Municipal Code.
- Assists with the development, preparation and administration of departmental or City budgets, including making recommendations, researching practices, specifications, and requirements, and determining appropriate funding and expenditure levels.
- Monitors assigned department's operating and capital budgets to ensure expenditures are appropriately accounted for and activity does not exceed authorized spending.
- Prepares Request for Proposals for hiring outside consultants and administers and participates in the consultant selection process.
- Administers professional services contracts on assigned projects for departmental programs and services.
- Serves as the department representative on various committees and projects; coordinate activities with other City departments, agencies and organizations and the community.
- Reviews and analyzes processes, procedures, and work methods; analyze legislation; develop funding proposals, policy alternatives, and strategies; summarizes and make recommendations on improvements and appropriate action to be taken.
- Demonstrates extensive knowledge of applicable policies, procedures, and work methods associated with assigned duties.
- Attends and make presentations to City Council, Foundation, and/or Commission Board meetings as assigned.
- Prepares staff reports, resolutions, and related attachments and exhibits for approval.
- Assists the Department with various assignments in carrying out Department programs.
- Serves as liaison between the department and other employees, departments and/or the public; handle difficult situations and responds to complaints, inquiries or requests; identifies, analyzes and prepares appropriate recommendations and initiate corrective measures to resolve problems delivering outstanding internal and external customer service.
- May be exposed to confidential and privileged information during the course of duties, which should be maintained as such.
- Performs other related duties as required.
Minimum Qualifications
Any combination of education, training, and work experience to demonstrate possession of the knowledge, skills, and abilities to successfully perform in the position is qualifying. A typical way of obtaining the required qualifications is to possess:
EDUCATION: Bachelor's degree from an accredited four-year college or university in business with major coursework in business, public administration or related field.
EXPERIENCE: Two (2) years of professional analytical experience involving administrative, management, operations, and budgetary practices; municipal government experience preferred.
LICENSE/CERTIFICATION: Valid Class C California driver’s license, acceptable driving record, and evidence of insurance are required.
Skills, Knowledge and Abilities
Knowledge of:
- Principles and practices of municipal management and government.
- Project and/or program management, analytical processes, and report preparation techniques; municipal programs and other related governmental programs.
- Organizational and management practices as applied to the analysis, evaluation, development, and implementation of programs, policies, and procedures.
- Basic principles and practices of public administration as applied to operational unit and program administration.
- Research and reporting methods, techniques, and procedures including sources of information related to a broad range of municipal programs, services, and administration.
- Applicable Federal, State, and local laws, rules, regulations, ordinances, and organizational policies and procedures relevant to assigned area of responsibility.
- Public relations techniques.
- Principles and practices of contract negotiation, preparation, and evaluation; public agency budget development and administration, and sound financial management policies and procedures.
- Recent and on-going developments, current literature, and sources of information related to the operations of the department.
- Record keeping principles and procedures.
- Modern office practices, methods, and computer equipment and applications related to the work.
- English usage, grammar, spelling, vocabulary, and punctuation.
- Techniques for effectively representing the City in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.
- Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
Ability to:
- Assist in the development of goals, objectives, policies, procedures, and work standards for the department.
- Coordinate and oversee programmatic administrative, budgeting, and fiscal reporting activities.
- Plan and conduct effective management, administrative, and operational studies.
- Conduct research on a wide variety of administrative topics including contract feasibility, budget and staffing proposals, and operational alternatives.
- Analyze, interpret, summarize, and present administrative and technical information and data in an effective manner.
- Understand, interpret, apply, explain, and ensure compliance with Federal, State, and local policies, procedures, laws, and regulations.
- Research, analyze, and evaluate new service delivery methods, procedures, and techniques.
- Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
- Effectively represent the department and the City in meetings with governmental agencies, community groups, and various businesses, professional, and regulatory organizations and in meetings with individuals.
- Establish and maintain a variety of filing, record keeping, and tracking systems.
- Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines.
- Operate modern office equipment including computer equipment and specialized software applications programs.
- Use English effectively to communicate in person, over the telephone, and in writing.
- Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
- Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
PHYSICAL AND MENTAL DEMANDS / WORK ENVIRONMENT
Physical Demands:
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and to visit various City and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard, typewriter keyboard, or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 20 pounds.
Mental Demands:
While performing the duties of this class, the employee is regularly required to use oral and written communication skills; read and interpret data; thoroughly analyze and solve problems; exercise sound judgment in the absence of specific guidelines; use math and mathematical reasoning; establish priorities and work on multiple assignments and projects concurrently; meet intense and changing deadlines given interruptions; and interact appropriately with staff, management, city officials, media, contractors, consultants, public and private representatives, and others in the course of work.
Work Environment:
The employee usually works under typical office conditions where the noise level in the work environment is quiet, below 85 decibels. The employee may occasionally be required to work outdoors when traveling to and attending city functions, and be exposed to heat, humidity moisture, and variable weather conditions. Depending upon the nature of the function or field activity, the noise level may be moderately loud and exceed 85 decibels.
ADDITIONAL INFORMATION
The provisions of this announcement do not constitute an expressed or implied contract and any provisions contained in this announcement may be modified or revoked without notice.
Selection Procedure:
All statements made on applications are subject to investigation and verification. Falsifying one's education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City of Signal Hill. Resumes will not be accepted in lieu of a completed City application and supplemental questionnaire.
Admission to the competitive examination may be limited to those whose applications show the best combination of qualifications in relation to the requirements and duties of the position. Any part of the examination process may be qualifying only.
Equal Opportunity Employer:
The City of Signal Hill is an Equal Opportunity Employer and supports workplace diversity.
Americans with Disabilities:
Applicants with disabilities who require special testing arrangements must contact Human Resources. If you have a disability for which you require an accommodation, please contact Human Resources at HR@cityofsignalhill.org or (562) 989-7307/4 no later than 5 business days before the test date.
Fingerprinting:
Applicants who are selected for hire are fingerprinted during the pre-placement processing period. All fingerprints will be processed with the Department of Justice to verify criminal records or absence thereof.
Physical Examination:
Employment offers are conditional based, upon the successful completion of a medical examination which may include drug and alcohol screening. Physicals are performed by the City's designated physician at the City's expense. Candidates are cautioned not to quit their jobs or give notice to their current employers until they are determined to be medically qualified.
Oath and Disaster Service Worker:
All City employees are required to sign the Oath or Affirmation of Allegiance for Public Employees upon the beginning of employment. Pursuant to California Government Code Section 3100, all City employees are required to perform assigned emergency service duties in the event of an emergency or disaster and are required to sign a Disaster Service Worker Statement upon hire.
