To perform selected duties in a professional, efficient and organized manner so as to contribute to the efficient operation of the school. Essential Responsibilities Registrar. Post completed transfer coursework by the beginning of the student’s start semester. Process educations verifications. Print, sign, seal, and send transcripts as needed (alumnae records)Print and send school profiles when requested. Maintain permanent records for graduates and withdrawn students. Update student record fil... more details
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Description
Supervisor: Principal
FLSA: Non-Exempt, paid for time worked
Hours: Monday to Friday: 8:00 a.m. – 4:30 p.m.
Summer Hours: Monday to Friday: 8:00 a.m. – 3:00 p.m.
MISSION, VALUES AND SENSE OF COMMUNITY
Ensures that the mission and values of the Academy are upheld within the department.
Gives witness to integrity and respect while representing Incarnate Word Academy in the broader community.
Engages and becomes part of the Incarnate Word Academy community.
Serves all IWA families with compassion and respect.
Position Summary: To perform selected duties in a professional, efficient and organized manner so as to contribute to the efficient operation of the school.
Essential Responsibilities
Registrar
Post completed transfer coursework by the beginning of the student’s start semester
Process educations verifications
Print, sign, seal, and send transcripts as needed (alumnae records)
Print and send school profiles when requested
Maintain permanent records for graduates and withdrawn students
Update student record files as necessary (new freshmen, graduates, etc.)
Update Naviance with GPAs and test scores as they become available
Run semester honor roll, post in the cafeteria, and forward to the Director of Marketing/Communications and middle school principal(s)
Maintain standardized test scores on permanent record cards and in Naviance
Transfers admissions records into the relevant school records system within Blackbaud
Prepares transcripts in conjunction with the business office
Prepares diplomas
Assists Dean of Academics with the master schedule
Work with Receptionist to track attendance and contact parents
Assist the Admissions team with incoming student files
Software and Information Management
Maintain the integrity of student records in Blackbaud
Update database as necessary
Prepares lists/reports of data from Blackbaud upon request (class lists, zip code, parishes, etc.)
Assigns myIWA accounts to new parents and students
Manage myIWA permissions for parents and students (financial holds) in Blackbaud
Serves as the myIWA contact point for parents, students, and staff (resetting passwords, etc.).
Initiates and distributes user names/passwords for myIWA at the beginning of the school year.
Assists in training of teachers to gradebook entry and maintenance
Gradebooks and Reports
Review lesson plan submissions weekly
Distribute and track tutoring/intervention forms
Monitor gradebook entries weekly
Notify teachers of due dates for progress reports and report cards
Print and review submitted grade sheets for errors
Process quarter and semester report cards
Provides counselor and Dean of Academics with D & F reports weekly
Process GPA, class ranking, and semester honor roll
Provide honor roll listing to Principal and Dean of Academics
Share Honor Roll list of students with their middle school principal each semester
Verify teacher gradebooks and pacing of grading
Maintains list of students who require summer school and tracks completion of required courses at the end of each semester
Notifies appropriate school personnel of summer school incompletes or failures
Support for Counseling Office
Verify successful completion of courses, credit recovery and transcripts
Assist with Career Day as needed
Create Top 10% report for rising Seniors
Support communicate with parents
Miscellaneous
Analyze data and provide reports as requested
Maintain buses and bus driver calendar
Input master calendar as directed by the principal
Prepare mailing labels for mail outs
Keep minutes for school leadership meetings
Assist in the planning and presentation of in-services
The above statements are intended to describe the general nature of work performed by individuals in this job classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and qualifications required of individuals in this job classification. All job classifications may have miscellaneous job duties assigned on an as needed basis. Management, at the appropriate level, retains the right to assign and change the duties of any position at any time.
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