Position Objective: Provide services as a Contract Specialist (Acquisition Support) in support of the overall functions of the National Library of Medicine (NLM) within the National Institutes of Health (NIH). The contractor shall provide acquisition support for the National Library of Medicine.
Duties and Responsibilities:
- Assist contract specialists conduct market research and prepare findings.
- Assist contract specialists review contract packages for compliance with Federal Acquisition Regulations (FAR) and document concerns.
- Assist contract specialists route contract packages for approval and file documentation appropriately. Assist contract specialists prepare audits for contract closeout.
- Assist contract specialists assemble the necessary forms, documents, and attachments (such as Statements of Work, Justifications and Approvals, Independent Government Cost Estimates, Contracting Officer's Authorization Letters, etc.) to prepare a Federal contract or contact modification package. 1
- Assist contract specialists conduct Independent Government Cost Estimates (IGCE) and budget analysis. Assist contract specialists review and validate invoices.
- Assist contract specialists format tracking spreadsheets and maintaining source documentation on SharePoint. Assist contract specialists consolidate data calls, requests for information, correspondence and other data. 2
- Assist contract specialists access and search tracking systems and retrieve contract documentation.
- Assist contract specialists respond to internal inquiries regarding contract release, evaluation and selection status.
- Assist contract specialists collect, log, review and respond to external submissions related to Requests for Information (RFI), Request for Proposal (RFP) Questions and Answers, etc.
- Assist contract specialists receive, log and respond to external inquiries regarding contracts not related to existing RFIs or RFPs.
- Assist contract specialists draft official communication for release to industry regarding contract activities.
- Assist contract specialists gather, review and provide contract related information and data to support official contract performance reporting.
- Stay abreast of changes to and research of Federal Acquisition Regulations (FAR) and related Federal acquisition standards, procedures, policies, mandates and guidelines.
- Assess current and planned contract actions and provide recommendations related to updates and changes to FAR, and related Federal acquisition standards, procedures, policies, mandates and guidelines.
- Interact with management and Contracting Officers within the Office of Acquisitions (OA) to inform them of planned acquisitions and to ensure acquisitions submitted to OA are complete and compliant.
- Provide assistance developing acquisition plans and advice and recommendations regarding acquisition plans, approaches, options, strategies, risks and contracting methods. 3
- Provide Status Report - Bi-Weekly
Basic Qualifications:
- Bachelor's degree in general business or a related discipline.
- Skilled in MS Office Suite, acquisition planning, market research, SOW writing, and FAR.
Minimum Qualifications:
- Ability to multi-task and pay close attention to detail.
- Excellent analytical, organizational and time management skills.
- Strong communication skills, both oral and written.
*This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required by this position.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
GAP Solutions provides reasonable accommodations to qualified individuals with disabilities. If you need an accommodation to apply for a job us at recruiting@gapsi.com. You will need to reference the requisition number of the position in which you are interested. Your message will be routed to the appropriate recruiter who will assist you. Please note, this email address is only to be used for those individuals who need an accommodation to apply for a job. Emails for any other reason or those that do not include a requisition number will not be returned.
GAP Solutions is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to their race, ethnicity, ancestry, color, sex, religion, creed, age, national origin, citizenship status, disability, medical condition, military and veteran status, marital status, sexual orientation or perceived sexual orientation, gender, gender identity, and gender expression, familial status, political affiliation, genetic information, or any other legally protected status or characteristics.
This position is contingent upon contract award.
