Essential Job Functions:
Performs time and attendance and payroll procedures to include entry into CCPS online payroll system, verification of entered data, and tracking of leave balances; assists drivers with questions related to insurance, payroll and benefits;
Performs secretarial and administrative work required to ensure the efficient operation of the office, including confidential correspondence; maintains employee database and verifies and tracks personnel actions; orders and maintains office supplies; performs office bookkeeping functions related to billing and collections;
Screens visitors, telephone calls, incoming mail; responds to public, students and staff regarding a variety of matters related to student transportation operations and policies; personally answers inquiries which in the employee's judgment do not require the supervisor's attention;
Prepares periodic state reports regarding mileage, accidents, vandalism, student injury and worker compensation. Also, furnishes information requested from within and outside the organization;
Performs other related duties as assigned.
Budgetary Responsibility:
N/A
Report Preparation:
Prepares reports reflecting time and attendance for school bus drivers and office staff each pay period; researches and prepares reports as needed.
Equipment Operation:
Office equipment such as computer, printer, adding machine, copier, facsimile machine, multi-line telephone and radio communication, VEO (GPS) and VersaTrans (routing System).
Contacts:
Frequent contact with the Human Resources Department regarding school bus driver benefits; Finance Department regarding school bus driver payroll, billing; Risk Management Department regarding incident or accident resolution; Director’s Administrative Assistant.
Work Direction/Supervision:
N/A
Decision Making:
Performs majority of tasks independently within established procedures and standard practices. Seeks supervisory advice and guidance as necessary.
Formal Policy-Setting Responsibilities:
N/A
Physical Demands:
Must have the ability to sit and stand for extended periods of time; exhibit manual dexterity to use a telephone, to enter data into a computer terminal; to see and read a computer screen and printed material with or without vision aids; hear and understand speech at normal indoor levels, outdoors and on the telephone; speak in audible tones so that others may understand clearly; physical agility to lift up to 25 pounds; to bend, stoop, sit on the floor, climb stairs, walk and reach overhead.
Work Environment:
The employee regularly works in an office environment. The noise level is moderate to noisy. Must be able to handle fast pace and multitask.
Education, training or experience sufficient to demonstrate the required knowledge, skills and abilities.
Applicants considered for employment must successfully complete the following background investigations/tests:
- Federal Bureau of Investigation (FBI) Criminal History Investigation
- State Police Criminal History Investigation
- Child Protective Services (CPS) Investigation
- Tuberculosis Screening/Test
Chesterfield County Public Schools assures Equal Employment Opportunities for employees as required by Federal and State Orders and Laws. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks. This job description is intended to accurately reflect the position activities and requirements. However, administration reserves the right to modify, add, or remove duties and assign other duties as necessary. It is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills, or working conditions associated with the position and does not imply an employment contract.
