Basic Function and Representative Duties
RECRUITMENT FOR THIS POSITION WILL START AT STEP 3 OF THE SALARY SCHEDULE.
BASIC FUNCTION:
The Director of Human Resources is responsible for the administration of the day-to-day operation of the Human Resources Office, including school staffing, recruitment for teachers and substitutes, employer/employee relations, evaluation of office personnel, and credentialing. The Director plans, organizes and coordinates all human resources activities for certificated as well as non-Personnel Commission duties for the classified employees of the District. The position also performs duties in training, PERB hearings, arbitration cases, employer/employee relations, disciplinary actions, and related staffing problems in support of District human resources activities.
DISTINGUISHING CHARACTERISTICS:
The position is different from that of the Executive Director, Classified Personnel. Both positions manage matters regarding classified employees. However, the Executive Director, Classified Personnel, reports to the Personnel Commission and is responsible for the proper administration, development, interpretation, and enforcement of the district merit rules. The Executive Director, Classified Personnel, also does not have the authority to hire and or terminate district employees.
The Director of Human Resources does have the authority to hire and terminate district employment for classified employees. This position is also responsible for EEO, disciplinary matters, advice to principals and site administrators regarding disciplinary matters up to and including termination, compliance with all collective bargaining agreements, and the supervision of the District Human Resources team. The Director of Human Resources is also expected to collaborate and work directly with but not supervise Personnel Commission staff.
REPRESENTATIVE DUTIES:
The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to this class. There will typically be an assigned schedule for these duties.
- Certificated personnel recruitment, selection and assignment based on District needs, ensuring compliance with State and Federal certification regulations.
- Assist in reference checks for candidates recommended for hire.
- Coordinate the scheduling of candidates for interviews, prepare interview materials for panels and represent the District as needed in the interview and selection process.
- Coordinate and supervise the screening, hiring, training and evaluation of substitute employees.
- Coordinate and supervise the employee fingerprinting process and maintenance of records.
- Maintain complete and accurate confidential personnel records of all District employees, including applications, current certificated and classified employee lists, assignments, salary credential information, required health tests, position descriptions, evaluation procedures, leaves, accruals and vacation schedules.
- Provide professional development to all District administrators regarding the implementation and use of certificated and classified evaluation instruments, discipline procedures, and investigative documents and summaries.
- Provide assistance and counseling to employees related to personnel policies, laws, procedures, practices and programs.
- Manage and interpret Contract Bargaining Agreements.
- Monitor compliance with personnel issues related to State and Federal guidelines, including the Americans with Disabilities Act.
- Oversee procedures for the evaluation of classified, certificated and management employees.
- Assist management in evaluating staff performance and prescribing goals for improvement.
- Responsible for verification of credentials and monitoring of assignment of certificated staff for compliance.
- Determine appropriate salary placement based on experience, education and contract language.
- Review personnel action forms for approval, accuracy and data processing.
- Coordinate STRS and PERS retirement reporting and review related personnel transition for accuracy.
- Coordinate and administer investigations into employee misbehavior and complaints.
- Coordinate promotions, transfer and reassignments, termination and disciplinary actions.
- Coordinate District action in cases of employee discipline and dismissal.
- Administer and monitor leaves of absence, FMLA and excessive absenteeism.
- Manage and supervise personnel procedures and departmental staff.
- Oversee Employee Recognition and Retirement Recognition events.
- Compile and submit County, State and Federal reports and forms, including but not limited to J-90 credential audits.
- Submits annual reasonable assurance letters for substitutes and 10-month classified employees in a timely manner.
- Provide mandated training including, but not limited to, sexual harassment policy and prevention, and mandated reporting.
- Performs other related and specialized duties as may be assigned.
- Serve on the B-PAR panel.
Knowledge and Abilities
KNOWLEDGE OF:
- Personnel rules and regulations
- Principles and practices in personnel administration (grievance process and decision making, teacher evaluation)
- State and Federal labor laws
- Fair employment practices
- Technological personnel tools and systems including but not limited to MS Word, Excel, Frontline Absence Management and Frontline Escape
- Contract negotiation and development
- Credentialing standards
ABILITY TO:
- Communicate effectively both orally and in writing
- Work collaboratively with employee groups, the public and members of the management team
- Interpret and apply directives, policies, laws and negotiated agreements in a variety of situations
- Use sound judgment and remain objective in all matters that require complete discretion and sensitivity
- Maintain confidentiality and use proper discretion in dealing with confidential matters.
- Meet pressing timelines and deadlines.
- Use technology and computer software applications relative to human resources management and administration.
- Analyze situations accurately and adopt an effective course of action
- Understand and be sensitive to those of culturally and linguistically diverse backgrounds
- Learn, plan, formulate and execute Federal, State, District and departmental policies, procedures and directives in accordance with assigned duties
Education, Experience and Other Requirements
MINIMUM QUALIFICATIONS:
The requirements listed below represent the knowledge, skills and abilities required to satisfactorily perform the essential duties and responsibilities.
Education, Training, and Experience:
Any combination equivalent to: a bachelor’s degree from an accredited four-year college or university with training in the broad aspects of school administration, professional development in the area of public sector or school personnel practices and demonstrated competence in Certificated and Classified Personnel; six years of successful human resources experience with increasing responsibilities; and four years of supervisory experience.
Negotiation experience and successful experience in areas of conflict resolution are desirable.
SPHR-CA, PHR-CA or similar certification is desirable.
A master’s degree is preferred but not required.
LICENSES AND OTHER REQUIREMENTS:
Valid California Driver’s License and vehicle insurability to comply with District requirements.
Employment eligibility includes fingerprint, tuberculosis, and/or other employment clearance.
Working Conditions and Additional Information
WORKING CONDITIONS:
Environment:
Driving a vehicle to conduct work
Indoor and outdoor work environment
Interactions with dissatisfied, hostile, and irate individuals
Subject to demanding timelines and constant interruptions
Physical Demands:
Bending at the waist; kneeling or crouching to file and retrieve materials
Dexterity of hands and fingers to operate a computer keyboard and mouse
Hearing and speaking to present or exchange information in person and on the telephone
Operating a computer keyboard for extended periods of time
Perform work that involves lifting, carrying, pushing, or pulling objects typically weighing 35 pounds, reaching overhead, above the shoulders and horizontally
