| Job Description Summary: | The Department of Speech, Language, and Hearing Sciences provides undergraduate and graduate programs focused on engaging students in the acquisition and application of knowledge of human communication and its disorders. Whether learning about communication sciences or the relationship between language and society, students studying speech, language, and hearing sciences receive in-depth knowledge of all aspects of communication, including the consequences of speech, language, and hearing challenges on individuals and society and the treatment of communication impairments.
The Academic Department Administrator works under the direction of the Director of Clinical Education to provide administrative support to the Speech and Hearing Center as well as perform financial duties which require substantial skill and independent judgement.
Responsibilities Include:
- Manages all logistical aspects of the Department including evaluations, space, food and beverages, print and digital program materials (including graduate manual), graduate student recruitment, speaker travel, retreats, among other tasks. Submits FixIt requests to facilities.
- Answers routine requests for information from current students, prospective students, and the public, and directs them to appropriate sources, offices, or advisors
- Develops and monitors budgets and prepares and processes all financial related matters, including purchase orders, supplemental compensation, invoices, honorarium, stipends, volunteer appreciation recognition, and expense reimbursements, and expense. Manages and orders supplies for the department. Maintains department P-card. Ensures budget compliance with institutional policies and procedures.
- Supports the administrative operations of the department, to include: developing and maintaining databases (such as lists of alumni and email distribution lists); managing departmental and non-departmental space requests; scheduling, supporting/attending, producing agendas and minutes; preparing correspondence designed to effective action or publicize department activities and to disseminate information about relevant events and opportunities to the department community (notices of field schools, jobs, internships and other opportunities for students); editing and submission of the schedule of classes for both the regular and summer semesters, editing bulletin copy, helping with new course proposals and program changes; and compiling/distributing various assessments
- Supervises work study students and graduate assistants
- Regularly updates departmental web platform and helps to compile material for the department newsletter
- Tracks donations and manages departmental correspondence with donors.
- Processes classroom and academic technology requests.
- Maintains records of students’ independent research and internships.
- Liaison between departments and offices within CCAS and GW
- Coordinates the vendor registration process for the Department and submits requisitions and payments for goods and services in Oracle Financials Enterprise Accounting System (EAS) on their behalf.
- Monitors, documents and coordinates annual endowment spending and payments of honoraria.
- Reviews expense reports and reimbursement requests to ensure expenditures meet University requirements, and in some cases requirements of sponsored projects.
This position performs other duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.
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| Minimum Qualifications: | Qualified candidates will hold a high school diploma/GED plus 3 years of relevant professional experience, or, a Bachelor’s degree or higher in a relevant area of study. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience. |
