City Manager's Office
The City Manager’s Office is responsible for the leadership and direction on the operation and management of all City Departments (except the Offices of the City Attorney and City Clerk). The City Manager also provides policy support and recommendations to City Council. This office also supports and coordinates closely with the Mayor and all City Councilmembers.
The Position
The Principal Executive Assistant provides highly responsible, complex and sensitive administrative and technical support for the City Manager, Assistant City Manager, Communications Director, Mayor and City Council. This includes direct customer service with residents, business and community members, financial administration such as invoicing, credit card processing, and vendor processing, agenda management and supporting City Council and Executive Team meetings, coordinating daily office operations, scheduling appointments, managing supplies and equipment, assisting with media and website, records management, and event support. Performs other related work as required.
Ideal Candidate
The ideal candidate for this position is someone who is:
- A strong communicator
- Able to manage competing priorities successfully
- Able to exercise good judgement
- Able to exercise a strong customer service orientation
- Proactive in their approach
This is a full-time, 36 hour per week, benefited position regularly scheduled for 4-days per week (typically Monday-Thursday). The City of Alameda offers a generous benefits package, including full healthcare and dental coverage for you and your family and CALPERS pension benefits. To learn more about our benefits package, please visit https://alamedaca.gov/hr
Education/Experience
Any combination equivalent to education and experience likely to provide the required knowledge and abilities. A typical way to obtain the knowledge and abilities would be:
Education
Graduation from high school required supplemented by college coursework in public or business administration preferred.
Experience
Three years of highly responsible experience providing primary administrative and technical support to executives, with work related to government business operations, project management, communications, community relations, and budget administration. Two years of public sector experience preferred.
Other Requirements
Selected positions may require possession of a valid California Driver's License and satisfactory driving record as a condition of initial and continued employment.
Knowledge
Knowledge of basic organization and function of municipal government, including the role of an elected City Council and appointed boards and commissions; functions and role of the City Manager and all City operations; general principles and practices of modern public administration; principles and practices of modern office administration; application of modern computer technology including designated operating programs and software programs for word processing, spreadsheets, presentation programs, and databases; filing, indexing and cross-referencing methods; correct English usage, spelling, grammar and punctuation and document formats.
Ability
Ability to effectively perform highly responsible, complex and sensitive administrative support work with speed and accuracy including typing and document production; coordinate all administrative activities and functions of the City Manager's Office and determine work priorities and methods; address, and where authorized, handle confidential and sensitive material, information and situations; analyze data and problems and recommend viable solutions; interpret and apply established City policies and procedures; plan, administer and evaluate work programs and practices; interpret and analyze information; draw valid conclusions and project consequences of decisions and recommendations; prepare studies and reports; set priorities, meet deadlines and make sound decisions; establish and maintain accurate records and record keeping systems; operate a variety of modern office equipment including computers and designated software; communicate effectively; establish and maintain effective working relationships with City staff, elected and appointed officials, residents, and community and business representatives; supervise, train and evaluate assigned staff.
SELECTION PROCESS: It is important that both the application and questionnaire are completed thoroughly and accurately. The structured panel interview process may test for, but is not limited to, the essential knowledge and abilities listed in the job specification and announcement and will be designed to provide a comprehensive review of each candidate's technical knowledge and overall suitability for the position. Qualified applicants will be notified of the exact date, time, and location of interviews approximately two weeks in advance. If applicants have not received written notice at least one week prior to the tentative test date listed in the flyer, they should contact the City of Alameda Human Resources Department at (510) 747-4900.
Candidates passing all components of the examination process will be placed on an Eligible List. A list of names is certified to the department(s) having vacancies based on the type of examination conducted pursuant to the provision of the City's Civil Service Rules. Final selection will be made from the Eligible List by the Department Head subject to approval by the City Manager. The Department Head may utilize additional selection procedures to make a final hiring decision. Placement on an Eligible List does not guarantee employment. Prior to appointment, a thorough reference check will be conducted which may include a credit check and background. The selection process may be evaluated and revised based on the number of qualified applicants. Federal law requires that prior to employment, you must furnish proof of your identity and eligibility for employment in the United States, as required by U.S. Citizenship and Immigration Services.
E-VERIFY: The City of Alameda utilizes the Federal government's E-Verify program and new employees must provide documentation to establish both identity and work authorization, which includes showing a valid United States Social Security card at the time of hire (photocopies not accepted).
VETERAN'S PREFERENCE CREDIT: A job applicant qualifies as a veteran if honorably discharged from active military, reservist, or National Guard duty of at least 18 consecutive months within the past five (5) years of the date of application. In case of discharge attributable to service-connected injuries or illnesses, the 18 months active duty requirement need not be fulfilled. An applicant claiming veteran's preference credit must attach to their application, a legible copy of their DD-214 verifying the type of discharge and date(s) of active service. NO OTHER DOCUMENTATION WILL BE ACCEPTED.
AN EQUAL OPPORTUNITY EMPLOYER: The City of Alameda is proud to be an Equal Employment Opportunity and affirmative action employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law. In compliance with local, state and federal laws and regulations, the City of Alameda will employ and promote qualified individuals without regard to disability. The City is committed to making reasonable accommodations in the examination process and in the work environment. Individuals requesting reasonable accommodations in the examination process must do so no later than the final filing date for receipt of applications, otherwise it may not be possible to arrange accommodations for the selection process. Such requests should be addressed to the Human Resources Department | 1-510-747-4900 | hr@alamedaca.gov | 2263 Santa Clara Avenue, Rm. 290, Alameda, 94501. Requests can be made via email, phone, or in writing via U.S. mail.
The information contained herein is subject to change and does not constitute either an expressed or implied contract.
