Work independently or with limited supervisory assistance to perform various administrative actions to procure maintenance materials not readily available by utilizing multiple computer systems to initiate necessary procurement and maintain documentation with in the procurement department. -Ensure Purchase Orders (POs) are processed, received, paid and maintain records within procurement for future retrieval as needed. -Contact inhouse tool crib, Safety, Purchasing, Transportation, Vendors and o... more details
- Work independently or with limited supervisory assistance to perform various administrative actions to procure maintenance materials not readily available by utilizing multiple computer systems to initiate necessary procurement and maintain documentation with in the procurement department.
-Ensure Purchase Orders (POs) are processed, received, paid and maintain records within procurement for future retrieval as needed.
-Contact inhouse tool crib, Safety, Purchasing, Transportation, Vendors and other organizations for status of existing purchase orders and expedite deliveries as needed. Advise affected department(s) of status.
-Investigate and consider Inter-Company and vendor sources of maintenance materials. Recommend and tentatively decide on the acceptability of substitute materials, referring such decision to others for approval.
-Utilize computer systems/software to create new vendor accounts. Use the security portal to create and validate vendor accounts. Act as a liaison between the vendor and the security portal system representative.
-When required, create matching purchase order in the computer system(s). Scan completed receiving documents and all other associated documentation and link the applicable purchase order computer system(s) for closure.
-Validate paid purchase orders in the system for vendor invoice status and submit vendor invoices that are not active in the system (e.g. government invoices) to LM Accounts Payable.
-Maintain catalog library, scan, update and maintain vendor Insurance Certificates, label POs and random items as needed. Act as the liaison between procurement buyers and shipping and receiving.
-Expect to have non-reoccurring special projects added to your duties as needed.
-Create shipping notices, maintain and audit of shipper log, maintain files of shipping documentation and other logistics documents as needed. • Basic Knowledge of Procurement processes
• Ability to multi-task, and adjust focus quickly. • Knowledge of and ability to use computer applications and keyboarding skills.
• Proficient in word and Excel.
• Familiarity with Company supplies of these items and with vendor sources.
• Ability to contact vendors in person, via e-mail or by phone, for the purposes mentioned above.
• Must be a self-starter and able to work on your own.
• Able to prioritize and operate proactively. Possess excellent communication skills.
• Must be a U.S. citizen and have the ability to obtain/maintain a DOD Top Secret Clearance w/ Poly
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