Coordinating invitations (internal and external). Set up registration pages, and manage RSVP lists; assisting with the execution of firm-hosted business development events (virtual/in-person) and internal firm trainings; provide onsite assistance at local events to greet attendees, distribute name badges and promotional merchandise and confirm meeting rooms have been set/configured as planned; monitoring overall logistics throughout events; coordinating with vendors and internal IT staff on logi... more details
Position: Business Development & Events Coordinator
Location: Newport Beach, California (hybrid, 3 days onsite)
Pay: $65,000 to $80,000 annually
Experience: 1 year of experience working in a law firm and experience in event coordination is required.
Education: Bachelor’s degree.
Type: Full-time; Direct Hire
Schedule: Day Shift, 9:00am – 5:30pm (37.5 hour week, 7.5/hour day - must be available for occasional overtime)
Kent Daniels & Associates is seeking a Business Development & Events Coordinator to join a dynamic law firm!
Job Description:
Coordinating invitations (internal and external).
Set up registration pages, and manage RSVP lists; assisting with the execution of firm-hosted business development events (virtual/in-person) and internal firm trainings; provide onsite assistance at local events to greet attendees, distribute name badges and promotional merchandise and confirm meeting rooms have been set/configured as planned; monitoring overall logistics throughout events; coordinating with vendors and internal IT staff on logistics; drafting content for invitations/save-the-dates and registration pages; entering project requests into the design project tracker and coordinating between design team and event requestor; tracking event spending against approved budget; reconciling meeting/hotel bills and personal account charges; and processing meeting expenses utilizing proper general ledger codes.
Duties also included supporting the distribution of sporting and other tickets for business development purposes, track attendees for each event; providing daily updates to firm Event Planners of East/West Coast events; troubleshoot ticket-related issues; track special requests and one-off purchases; coordinating online portals for ticket-related accounts; and coordinating sale of unused tickets; coordinating regular firm swag purchasing and overseeing oversee online store (posting, shipping, and inventory management), coordinating with design team on logo application, per firm brand standards.
Position Requirements:
Must be proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
Knowledge of CRM, e-marketing, webinar platforms, and other marketing technology software a plus.
Possess excellent communication skills (written and verbal).
Be highly organized, extremely responsive, customer service-oriented, technologically savvy with the ability to meet deadlines.
Kent Daniels & Associates is part of Array Corporation, the leading technology-enabled workforce solutions company whose mission is to fix how labor is bought, sold and delivered to enable universal access to the American Dream. We are proud to be an Equal Employment Opportunity and Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.
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