The Executive Assistant 3 ensures administrative processes and office operations run smoothly in the executive's office. Directs the daily administrative operations for the executive's office, including calendar management, coordinating travel and submitting reimbursements in a timely manner. Demonstrates good judgment in selecting methods and techniques for obtaining solutions.
This position will provide administrative support to campus counsel attorneys and provide general reception services for the Office of Legal Affairs, which requires the majority of work to be done on-site. Under the supervision of managing attorneys, demonstrates good judgement and decision making when analyzing and selecting methods and techniques for obtaining solutions to legal administrative needs; maintains executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
The final salary and offer components are subject to additional approvals based on UC policy.
To see the salary range for this position (we recommend that you make a note of the job code and use that to look up): TCS Non-Academic Titles Search (https://tcs.ucop.edu/non-academic-titles)
Please note: An offer will take into consideration the experience of the final candidate AND the current salary level of individuals working at UCSF in a similar role.
For roles covered by a bargaining unit agreement, there will be specific rules about where a new hire would be placed on the range.
To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html
- Familiarity with the organization's processes, protocols, and procedures
- Knowledge of state and federal laws and regulations pertaining to institutions of higher education and academic health sciences institutions
- Bachelor's degree in related area and 3 or more years of related work experience; and / or equivalent experience / training
- Thorough knowledge of common organization-specific and other computer application programs.
- Solid analytical / problem-solving skills.
- Skilled in awareness and sensitivity to the differing perspectives within all levels of the organization as well as the Office of the President,UC Legal Oakland Office and other external constituencies
- Strong service orientation
- Strong skills to communicate effectively with all levels of staff, faculty, alumni / donors, students and external constituencies, both verbally and in writing
- Ability to prioritize and triage matters based upon urgency and seriousness of the issues presented, and to function as gatekeeper for executive by dimplomatically re-directing matters that should be resolved elsewhere, or advising on resources available to address issues directed to the legal office
- Ability to multi-task with demanding timeframes
- Ability to use high-level discretion and maintain a high level of confidentiality
- Solid skills to organize, track, and prioritize the completion of tasks in an environment of multiple competing urgencies
- Skilled in working independently and following through on assignments with clear, yet minimal direction
- Ability to work collaboratively within a high-volume in-house legal practice
- Strong judgment, flexibility and openness to change with a mindset of continuous improvement
- Commitment to the research, teaching, and mission of UCSF and to its PRIDE Values, including a commitment to public service
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