Responsibilities Assist with compiling expense reports in Concur. Maintain and organize supplies in Roosevelt Hall. Assist with collecting non-sensitive departmental records, such as Syllabi and C - Vs. Create and distribute promotional materials for various department/college events/programs. Correspond with the Communications Coordinator to continuously update and improve departmental web pages. Respond to all Peer Advising inquiries and schedule appointments as needed. Maintain relevant knowl... more details
Student Admin Assistant & Peer Advisor
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Please see Special Instructions for more details.
Please submit a cover letter and resume with your application. Letters of recommendation will be considered but are not required.
Posting Details
Student Title Classification Information
Quick Link
https://chapman.peopleadmin.com/postings/33680
Job Number
SE24024
Position Information
Department or Unit Name
Sociology
Position Headcount
1
Position Title
Student Admin Assistant & Peer Advisor
Academic Year
Academic Year 2024-25
Term or Semester
All Academic Year
Is this Role for an Undergrad or Grad Student?
Undergrad
Anticipated Pay Range
$16.50-$18.00
Pay Range Information
Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate’s qualifications and experience, as well as internal equity and other internal factors. The anticipated pay range is not a promise of a particular wage.
On which Campus will this work be done?
Orange
Approved Supervisor
Danielle Espiritu
Supervisor Email
despiritu@chapman.edu
Scheduling
Please use dates within Chapman Academic Calendar
(https://www.chapman.edu/academics/academic-calendar.aspx)
Desired Start Date
06/03/2024
Projected End Date
05/19/2024
Average number of hours per week
Up to 19 Hrs
Position Summary Information
Job Description Summary
Reporting directly to the Sociology Department’s Administrative Assistant, the Student Admin Assistant provides operational support in administrative tasks and office operations to the Sociology Department. The assistant helps with expense reporting, creating promotional materials, coordinating projects and events, responding to inquiries with quality interpersonal skills, maintaining department records, communicating with the student body, updating Sociology webpages, and attending events with departmental guests and prospective students. The assistant also supports Wilkinson College’s Peer Advising program, providing Sociology department students with valuable information regarding program evaluations, graduation requirements, and class details. The ideal candidate will possess strong communication skills, attention to detail, and the ability to multitask effectively. This role offers an excellent opportunity for a motivated student to gain valuable administrative experience while contributing to the smooth functioning of the department.
The selected candidate may begin working as early as June 3rd, 2024, but no later than August 30th, 2024. The position runs through the end of the 2024/25 academic year.
Federal work-study is not required for this position, but having an available FWS reward may allow you to work additional hours.
Responsibilities
Responsibilities
Assist with compiling expense reports in Concur.
Maintain and organize supplies in Roosevelt Hall.
Assist with collecting non-sensitive departmental records, such as Syllabi and CVs.
Create and distribute promotional materials for various department/college events/programs.
Correspond with the Communications Coordinator to continuously update and improve departmental web pages.
Respond to all Peer Advising inquiries and schedule appointments as needed.
Maintain relevant knowledge of the Sociology department curriculum.
Assist in emailing information from the department to the student body.
Provide engagement opportunities to students in the Department.
Other duties as assigned.
Required Qualifications
Plan to enroll in an undergraduate program at Chapman University during the 2024-25 academic year.
Standard knowledge of Microsoft Office Suite & related programs
Demonstrate effective, clear, and businesslike written and oral communications – including solid editing and proofreading skills.
Excellent interpersonal skills with diverse groups and individuals at all organizational levels, both inside and outside the University.
Ability to collaborate with others on projects and independently execute assigned tasks.
Ability to gain basic proficiency in graphic design using Canva or Adobe Acrobat
Desired Qualifications
Major in Sociology or Anthropology SD
Experienced in graphic design
Experience working in an administrative or advising capacity
Special Instructions to Applicants
Please submit a cover letter and resume with your application. Letters of recommendation will be considered but are not required.
Budget Information
Is Federal work-study required?
With or Without FWS
Pre-screening Questions
Required fields are indicated with an asterisk (*).
When is your intended graduation date?
(Open Ended Question)
What personal qualities or skills do you possess that you feel will help you be effective in this position?
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