Job Abstract

Essential Job Functions:

Budget and Expenses

• Oversees the Corporate Communications budget and expense management functions, including the development and submission of operational budgets, review of monthly expense reports, analysis of budget variances, preparation of financial forecasts, headcount and resource allocations, and/or research and implementation of cost savings measures.
• Manages monthly, quarterly, and year-end financial reporting activities for department, working directly with the SVP, Corporate Communications and serving as liaison with Finance partners.
• Manages training budget, actively seeking out and recommending training opportunities for the department in alignment with key goals and identified talent strategies.

Vendor Management

• Oversees all aspects of vendor management for Corporation Communications, to include development of annual contracts and blanket purchase orders for the department, ensuring all paperwork and records are up to date in corresponding systems.
• Liaises with Office of the General Counsel (OGC) and corporate purchasing on vendor contracting, as well as the Vendor Management Office (VMO).
• Assesses need and manages hiring process for Contractor support.
• Oversees invoice and procurement processes, as well as department system(s) for tracking vendor expenses against budget.

Department Liaison – Compliance and Other Organization-wide Functions

• Serves as departmental liaison and main Corp Comm point of contact to internal departments, working groups and initiatives, across FINRA.
• Oversees the production and fulfillment function for FINRA, to include corporate branded merchandise, external event branding, printed materials for key stakeholders, among others.
• Directs and coordinates all compliance activities for the Corporate Communications department including required departmental training, Internal Audit requests, Information Privacy and Protection Policy (IPPP) issues, and Records Management.
• Serves as department’s Business Continuity Planning manager/reviewer.

Department Infrastructure

• Maintains and updates departmental processes and procedures; identifies opportunities for process improvements and efficiencies. Keeps current with corporate policies.
• Stays abreast of new and/or improved technologies which would benefit the department and/or projects and initiatives.
• Updates and maintains online department resource center via SharePoint, with an eye towards identifying new and emerging information needs for the team.
• Sets agenda for all virtual and on-site departmental meetings, with a focus on developing items in alignment with departmental goals and overall strategies.
• Responsible for onboarding/offboarding process for newly hired/departing staff.

Education/Experience Requirements:

• Bachelor’s degree or combination of education and relevant work experience. Major in communications, operations or business preferred.
• Minimum of eight (8) years of Operations or related experience. Minimum of two (2) years of experience managing a team or cross-functional projects.
• Strong organizational skills with a proven ability to prioritize, multitask and adhere to deadlines.
• Excellent relationship management and communications skills.
• Proven negotiation, analytical and financial management skills.
• Ability to interface with senior leadership on key budget and operational issues.
• Ability to work effectively to assess needs, develop solutions and gain consensus among varying stakeholders.
• Experience leading people and projects; ability to manage administrative staff.

Working Conditions:

• Work is normally performed in a hybrid office environment.
• Occasional travel may be required.

For work that is performed in CA, Washington, DC, CO, HI, New York, NY and WA, the chart below outlines the proposed salary range for the corresponding location. In addition to location, actual compensation is based on various factors, including but not limited to, the candidate’s skill set, level of experience, education, and internal peer compensation comparisons.

California: Minimum Salary $124,300, Maximum Salary $235,500

Washington, DC: Minimum Salary $124,300, Maximum Salary $225,700

Colorado/Hawaii: Minimum Salary $108,200, Maximum Salary $196,200
New York, NY:   Minimum Salary $129,800, Maximum Salary $235,500
Washington State: Minimum Salary $108,200, Maximum Salary $225,700

#LI-Hybrid

To be considered for this position, please submit an application. Applications are accepted on an ongoing basis.

The information provided above has been designed to indicate the general nature and level of work of the position. It is not a comprehensive inventory of all duties, responsibilities and qualifications required.

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FINRA strives to make our career site accessible to all users. If you need a disability-related accommodation for completing the application process, please contact FINRA's Employee Relations team at 240.386.4865 or by email at EmployeeRelations@finra.org. Please note that this process is exclusively for inquiries regarding application accommodations. 

Employees may be eligible for a discretionary bonus in addition to base pay. FINRA provides comprehensive health, dental and vision insurance.  Additional insurance includes basic life, accidental death and dismemberment, supplemental life, spouse/domestic partner and dependent life, and spouse/domestic partner and dependent accidental death and dismemberment, short- and long-term disability, long-term care, business travel accident, disability and legal.  FINRA offers immediate participation and vesting in a 401(k) plan with company match and eligibility for participation in an additional FINRA-funded retirement contribution, tuition reimbursement and many other benefits. 

Time Off and Paid Leave*

FINRA encourages its employees to focus on their health and wellness in many ways, including through a generous time-off program of 15 days of paid time off, 5 personal days and 9 sick days (all pro-rated in the first year). Additionally, we are proud to support our communities by providing two volunteer service days (based on full-time schedule). Other paid leave includes military leave, jury duty leave, bereavement leave, voting and election official leave for federal, state or local primary and general elections, care of a family member leave (available after 90 days of employment); and childbirth and parental leave (available after 90 days of employment). Full-time employees receive nine paid holidays.

*Based on full-time schedule

Important Information

FINRA’s Code of Conduct imposes restrictions on employees’ investments and requires financial disclosures that are uniquely related to our role as a securities regulator. FINRA employees are required to disclose to FINRA all brokerage accounts that they maintain, and those in which they control trading or have a financial interest (including any trust account of which they are a trustee or beneficiary and all accounts of a spouse, domestic partner or minor child who lives with the employee) and to authorize their broker-dealers to provide FINRA with duplicate statements for all of those accounts. All of those accounts are subject to the Code’s investment and securities account restrictions, and new employees must comply with those investment restrictions—including disposing of any security issued by a company on FINRA’s Prohibited Company List or obtaining a written waiver from their Executive Vice President—by the date they begin employment with FINRA. Employees may only maintain securities accounts that must be disclosed to FINRA at one or more securities firms that provide an electronic feed (e-feed) of data to FINRA, and must move securities accounts from other securities firms to a firm that provides an e-feed within three months of beginning employment.

You can read more about these restrictions here.

As standard practice, employees must also execute FINRA’s Employee Confidentiality and Invention Assignment Agreement without qualification or modification and comply with the company’s policy on nepotism.

Search Firm Representatives

Please be advised that FINRA is not seeking assistance or accepting unsolicited resumes from search firms for this employment opportunity. Regardless of past practice, a valid written agreement and task order must be in place before any resumes are submitted to FINRA. All resumes submitted by search firms to any employee at FINRA without a valid written agreement and task order in place will be deemed the sole property of FINRA and no fee will be paid in the event that person is hired by FINRA.

FINRA is an Equal Opportunity and Affirmative Action Employer

All qualified applicants will receive consideration for employment without regard to age, citizenship status, color, disability, marital status, national origin, race, religion, sex, sexual orientation, gender identity, veteran status or any other classification protected by federal state or local laws as appropriate, or upon the protected status of the person’s relatives, friends or associates.

FINRA abides by the requirements of 41 CFR 60-741.5(a). This regulation prohibits discrimination against qualified individuals on the basis of disability, and requires affirmative action by covered prime contractors and subcontractors to employ and advance in employment qualified individuals with disabilities.

FINRA abides by the requirements of 41 CFR 60-300.5(a). This regulation prohibits discrimination against qualified protected veterans, and requires affirmative action by covered prime contractors and subcontractors to employ and advance in employment qualified protected veterans.

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