Manage calendars, office space reservations, and travel logistics for assigned executives Manage time and expense entry for assigned executives Assist with the production of client deliverables, including client reports Assist with client engagement set up and support activities as needed, such as new client acceptance, completion of vendor/due diligence forms, client relationship management data entry, engagement code setup, electronic file coordination, and billing assistance Draft, format, an... more details
Description - External
At Moss Adams, we champion authenticity. For us, that means fostering a culture of talented people who care—about you, about our clients, and about our communities. Here, you’ll work towards our mission of empowering others to embrace opportunity, growing as a leader along the way. Our firm’s size, middle-market clients, customized career paths, and supportive culture make this a reality. Join a values-driven firm where you’ll have fun while solving complex and interesting business challenges.
The Executive Assistant handles a range of administrative duties, delivering proactive and high-impact support to assigned executives, their location, and teams. This role demands independent and sound business judgment to effectively plan, prioritize, and organize a varied workload in a fast-paced environment. A successful Executive Assistant is flexible, resourceful, an excellent written and verbal communicator, anticipates needs, maintains confidentiality, and provides exceptional client service.
Individuals who thrive at Moss Adams exhibit the following success skills – Collaboration, Critical Thinking, Emotional Intelligence, Executive Presence, Growth Mindset, Intellectual Curiosity, and Results Focus.
Responsibilities:
- Manage calendars, office space reservations, and travel logistics for assigned executives
- Manage time and expense entry for assigned executives
- Assist with the production of client deliverables, including client reports
- Assist with client engagement set up and support activities as needed, such as new client acceptance, completion of vendor/due diligence forms, client relationship management data entry, engagement code setup, electronic file coordination, and billing assistance
- Draft, format, and proofread business correspondence (e.g., letters, memos, email) and presentations
- Assist with internal/external event and meeting coordination, set-up, and execution, including schedule coordination, meeting materials, collaborating with Office Services on catering orders and on-the-day support
- Leverage internal network and teams to effectively manage workflow
- Serve as a liaison for internal and external clients, including screening phone calls, facilitating communications with the appropriate client service staff, and following up with clients
- Participate with onboarding of new administrative team members with training and answering questions
- Assist with Continued Professional Education (CPE) activities for assigned teams
- Other duties and special projects as assigned
Qualifications:
- High School Diploma/GED required
- Minimum of 1 year of related experience required; experience in a professional services environment preferred
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, and Outlook)
- Proven commitment to providing exceptional client service
- Strong verbal and written communication skills including the ability to articulate complex issues to leaders and internal/external clients
- Strong organizational skills; able to effectively prioritize assignments and competing deadlines in a fast-paced environment
- Ability to collaborate and work effectively across functions/departments/teams while building trusted relationships and positively influencing others
- Strong attention to detail, commitment to producing accurate work in a timely manner
- Able to understand problems, think critically, and identify creative solutions
- Ability to handle sensitive situations and confidential information with discretion
- May require some overtime hours
- Ability to travel as needed, approximately 5%
#LI-HB1
Moss Adams is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity or any other characteristic protected by law.
Moss Adams complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact careers@mossadams.com.
Some local/state regulations require employers to disclose the pay range in job postings. While this is the typical range of pay for the position, actual pay may vary based on internal equity, knowledge, experience, skillset, and geographic location among other factors. It’s uncommon for an individual to be hired at the top end of the pay range. This position may be eligible for an annual discretionary bonus. For more information about our benefit offerings and other total rewards, visit our careers page.
