The position will be responsible for maintaining the organization's payroll processing system, processing, and facilitating bi-weekly payroll and providing analysis of payroll related data. Maintain the organization's payroll system; set up new earnings and deduction codes as needed with the appropriate taxability. Process and facilitate bi-weekly payroll for 3 entities. Process off-cycle payrolls as needed. Assist with implementation of UKG Ready Payroll System Record tax payments made by UKG p... more details
- The position will be responsible for maintaining the organization’s payroll processing system, processing, and facilitating bi-weekly payroll and providing analysis of payroll related data.
- Maintain the organization’s payroll system; set up new earnings and deduction codes as needed with the appropriate taxability.
- Process and facilitate bi-weekly payroll for 3 entities.
- Process off-cycle payrolls as needed.
- Assist with implementation of UKG Ready Payroll System
- Record tax payments made by UKG payment services into general ledger.
- Review payroll tax returns processed by UKG payment services for accuracy.
- Process payroll tax payments for all reporting agencies by deadline.
- Prepare and file all quarterly and annual tax returns with federal, state and local agencies by deadline.
- Code benefits bills for entry into the general ledger.
- Import bi-weekly payroll entries into general ledger, review for accuracy.
- Provide analysis of payroll data to the Director of Finance
- Monthly balancing of Balance Sheet accounts as assigned.
- Provide support to all employees in a professional manner regarding all questions relating to payroll, expense, and mileage reimbursements.
- Calculates retro pays, DSP bonuses, and severance pay.
- Bi-Weekly tests of 401k uploads.
- Company Mileage reviews of exports, formatting, and importing. (As related to UKG).
- Reviews employee expenses and trips submitted through Company Mileage system.
- Monitoring the review, approval, and denial of retro pay and exception requests to ensure the requests do not duplicate previously paid amounts or conflict with other approved payroll data and comply with the entities’ policies.
- Reviewing, investigating, and resolving unusual trends in overtime wages and employee expense reimbursements, including time charged to project codes when the person served was on leave or discharged.
- Timely report possible instances of fraud, waste, and abuse to the Director of Finance or, if warranted, a disinterested and more senior management personnel.
Other Essential Functions:
- Coordinate, participate in, and represent the assigned functional area in audits performed by insurers, engaged vendors, funding sources, banks, insurers, and others.
- Participates in department and inter-department workgroups as assigned.
- Provides cost estimates to the Chief Financial Officer and Director of Finance for payroll initiatives, and tracks actual costs when initiatives are instituted.
- Participates in year-end financial audit and 401k plan audit
- Pull payroll information for annual 990 filings
- Overseeing or performing other tasks as assigned.
Conduct:
- Consistently demonstrate professionalism and respect in all interactions with others.
- Consistently act with integrity and in the best interest of entities and persons supported and timely notify the Director of Finance of any real or apparent conflicts of interest.
- Not approve the processing of pay adjustments for any Finance staff without the approval of the Chief Financial Officer, Human Resource Director, or their designees.
- With the Chief Financial Officer and Director of Finance, support the timely payment of all employment taxes to prevent the imposition of penalties, interest liens and liabilities upon the entities and their executives.
- Act in support of the entities’ vision, mission, and strategic plan at all times.
- Timely respond to the program and departments supported and act with a sense of urgency to resolve their concerns or requests.
- Collaboratively de-escalate and resolve conflict.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required, as well as any physical requirements. Reasonable accommodation may be made to enable a qualified individual with a disability to perform the essential functions.
EDUCATION and/or EXPERIENCE
A bachelor’s degree in accounting or finance from an accredited four-year college is preferred. A minimum of three to four years of payroll processing experience is preferred.
Other Requirements:
- Demonstrated ability to critically think and problem solve.
- Effective oral/written communication and interpersonal relations skills.
- Constructively receive and provide feedback.
- Consistently seek and obtain continued education or professional development for subordinates and self and mentor newly hired staff within the assigned functional area.
- Extensive experience with the suite of Microsoft Office applications, and financial systems.
PHYSICAL DEMANDS
While performing the duties of this job, the employee is frequently required to stand, walk, sit and talk. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.
All job requirements listed indicate the minimum level of knowledge, skills, and/or ability deemed necessary to perform the job proficiently. This job description is not to be construed as an exhaustive statement of duties, responsibilities, or requirements. Employees may be required to perform any job-related function as directed by their supervisor.
