Job Abstract

Equal Opportunity and Nondiscrimination Statement

In addition to its commitment to a harassment-free educational and working environment, the College is an equal employment opportunity employer. The College is committed to a policy of equal employment opportunities for all applicants and employees and complies with all applicable state and federal laws on the matter. The College does not unlawfully discriminate on the basis of race, color, religion, sex (including gender, pregnancy, childbirth, or related medical conditions), gender identity, gender expression, national origin, ancestry, age, physical disability, mental disability, medical condition or medical leave, marital status, sexual orientation, or any other category protected by law. The College also prohibits the harassment of any employee on any of these bases.

Location:

Claremont, CA

Job Posting Title:

Job Details and Requirement:

The Associate Registrar for Advising and Degree Audit manages daily operations of the Registrar’s Office related to student communications, academic advising, and providing students with the information necessary to advance their progress toward their chosen degree programs. The Associate Registrar for Advising and Degree Audit manages communications with and training for academic advisors, and programming interactive degree audits in the student information system.  The Associate Registrar for Advising and Degree Audit has primary responsibility for improving and advancing CMC’s self-service academic advising options; evaluating transfer, study abroad, and AP/IB credit; and managing the Registrar’s Office new student orientation activities. This position requires substantial decision-making and judgment in the interpretation of academic policy, as well as handling sensitive and confidential information. This position reports directly to the Registrar.

The Associate Registrar for Advising and Degree Audit works independently to perform the following essential duties and responsibilities:

• Communicating and enforcing academic policies related to degree completion and curricular requirements
• Advising students and faculty on various academic requirements and policies
• Leading all Registrar’s Office functions related to New Student Orientation
• Programing and publishing degree audits for all students
• Contributing to course schedule production and course registration
• Providing resources and training opportunities for academic advisors
• Testing, developing, and maintaining the student portal system, particularly as it relates to advising and degree audit
• Evaluating and interpreting AP, IB, transfer, and study abroad credit using professional judgment
• Researching quality, content and mode of instruction for transfer credit, in order to enforce CMC policies
• Designing and implementing solutions to changing policies and processing needs
• Writing procedures and documentation
• Making decisions with regard to the management of Registrar databases, including the construction of database entries for degree audit and advising
• Assisting with grade processing, enrollment and degree verifications, and transcript production
• Assisting with Registration and Commencement activities
• Providing service to various College committees, as directed by the Registrar
• Performing other essential duties and tasks specific to the position.

REQUIRED KNOWLEDGE, SKILLS, and ABILITIES:  Individual must possess knowledge, skills, and ability to be able to successfully perform the essential functions of the position, or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of skills and abilities.

• Experience with relational databases, reporting tools, web-based content management systems, basic desktop applications, and a networked systems environment
• Excellent written and oral communication skills, listening skills, discretion, and tact
• Ability to deliver quality customer service
• Ability to work as a team-player in a fast-paced environment
• Strong analytical skills and attention to detail
• An understanding of the liberal arts, and the mission of liberal arts colleges in American higher education
• A high level of professional integrity: commitment to providing excellent customer service, to maintaining the highest levels of confidentiality, and to working as a team player in a fast-paced, multi-tasked environment.
• The ability to work occasional nights, weekends, and holidays, as required by the academic calendar.

QUALIFICATION STANDARDS

EDUCATION:  A Bachelor’s degree is required, a Master’s degree or equivalent experience is preferred. 

EXPERIENCE:  The successful candidate will have professional experience working in higher education administration, and enjoy working with students and faculty.  Prior experience in a Registrar’s office is highly preferred. 

LICENSES: A valid driver’s license or equivalent means of reliable transportation to off-site meetings and events is required. License eligibility as a psychologist in California is a requirement of this position.

GROOMING AND APPEARANCE:  The Claremont Colleges seek to maintain a neat and professional image at all times. 

HOURS:   The regular hours for this position are 8:00am – 5:00pm, Monday through Friday.  Hours may vary due to needs of the College or the Office.

CLASSIFICATION AND STATUS:  This is a full-time, 12-month year-round position. This position is classified at the exempt salary compensation. This position is full benefits-eligible.

ANTICIPATED SALARY RANGE:

$70,000 - $75,000 PER YEAR

SUPERVISORY RESPONSIBILITY:  None.

REPORTS TO:  This position reports to the Registrar

OTHER:  The successful candidate will be required to undergo a full consumer background check.  Certain positions will require the successful completion of a post-offer physical agility test.  Employment is contingent on the satisfactory results of the aforementioned, in addition to compliance with requirements cited in this job description.

This job description defines the essential or fundamental job duties of the employment position.   It is assumed that employees hired for this position can perform the essential functions of this job without imposing risk of substantial harm to the health or safety of themselves or others.

It may also include marginal functions, generally defined within Title I of the Americans with Disabilities Act.

DISCLAIMER: This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this position. When duties and responsibilities change and develop, the College will review this job description and make changes of business necessity.

Claremont McKenna College hires and promotes individuals on the basis of their qualifications, consistent with applicable state and federal laws, without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, breastfeeding or related medical condition, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, genetic characteristic or information, military and veteran status, or any other characteristic protected by state or federal law. Inquiries may be directed to the Director for Human Resources, 528 N. Mills Avenue, Claremont, California 91711-4015, (909) 621-8490. All applicants must complete and submit an online application to be considered for an open position.

Employment is contingent upon new employee providing documents verifying U.S. citizenship or, for aliens, documents verifying legal permission to work in the United States, applicant's acceptability for positions requiring use of a college vehicle is contingent upon a driving record acceptable to the College's automobile liability insurance. Promotion from within is encouraged whenever qualified employees of Claremont McKenna College are available. Interested employees of the College are urged to contact the Office of Human Resources if qualified for any open position. Please do not contact departments directly.

Disability Accommodations

In compliance with applicable laws ensuring equal opportunities to qualified individuals with a disability, CMC will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual (applicant or employee) with a disability if the disability affects the performance of essential job functions, unless the accommodation results in an undue hardship for the College. Employment decisions are based on the merit and not an individual’s disability.

An applicant or employee who requires an accommodation should contact the immediate supervisor and the Human Resources Office. If multiple accommodations are identified that do not pose an undue hardship for the College, the selection of an accommodation will be at CMC’s discretion. To request disability accommodation for any part of the application or hiring process, please contact Human Resources at (909) 621-8490 or hr@cmc.edu for assistance.