Job Abstract

Your Role

Collaborate closely with team members in our fun, innovative and busy Washington, DC office on daily office operations, such as interior facilities and appliance maintenance, maintenance of office printers and copy room supplies, vendor management, office moves, office mail and other administrative/office support as needed. Coordinates renovations, equipment or building repairs, equipment shutdowns and special projects with other managers throughout the facility. Serve as the main point of contact for all facilities issues. The Office Manager will oversee tenant improvements and service contracts, supervise the completion of property inspections and work with ownership to implement any recommended developments.

What You Will Do

• Manage and provide oversight to up to 10 administrative and catering services team members.
• Act as key point of contact for office facility vendors to ensure consistent standards of office maintenance and supplies; working closely with office manager and other facility team members to manage and source vendors for the office
• Collaborate with Office Services Team to create a welcoming, warm, and comfortable workplace for team members, clients, and guests
• Manage and coordinate all office moves, renovations, furnishings, and seating assignments
• Work closely with Office Leaders on studio space planning and seating; forecast upcoming changes and develop scenarios
• Review and approve invoices for all services performed and purchases made
• Streamline operations and maintain efficiencies by finding ways for continuous improvements
• Responsible for building/office security programs
• Assist on ad hoc office services work including company events, client meeting, staff trainings, etc.

Your Qualifications

• 10+ years of experience in facilities management in a corporate office setting
• Facilities and appliance management required
• Strong facilities management background with an emphasis on internal customer service
• Collaborative management style with experience leading a team of administrative and catering services professionals
• Experience successfully working within a collaborative team environment
• Approachable personality with excellent verbal and written communication skills
• Strong facilitation, team building, relationship, and problem-solving skills
• A demonstrated ability to partner with the business to uncover business needs and objectives, craft appropriate strategies, and identify/implement efforts to help achieve goals
• High attention to detail, organized with strong follow-through
• Strong verbal and written communication skills
• Professional attitude and image
• Passionate, pro-actively, mature, independent thinking
• Bachelor’s degree preferred

This role is not remote; we look forward to working with our new team member in our incredible Washington, DC office.

Life at Gensler

At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to “Well-being Week,” our offices reflect our people’s diverse interests.

We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401k, profit sharing, employee stock ownership, and twice annual bonus opportunities. Our annual base salary range has been established based on local markets.

As part of the firm’s commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.

#LI-NF1