| Primary Purpose | Under general supervision the Buyer is responsible for the logistical strategic procurement of University goods and services, request for proposal (RFP/RFI/RFQ) processes, sourcing, and vendor qualification. The position requires experience with contract negotiations, vendor relationship management, and researching and analyzing data in accord with University policy and procedures. The position requires intermediate Procurement knowledge and Project Management expertise to recommend University-wide strategic sourcing initiatives and contracts. |
| Essential Functions | - Responsible for the procurement lifecycle for commodities of moderate nature to meet the University’s needs and specifications; deals directly with suppliers; negotiates contracts as needed.
- Identify new/existing cost containment opportunities through institutional contracts to support revenue and expense-responsible budgeting.
- Supports University-wide strategic sourcing initiatives, bidding, and sourcing. To include the solicitation of prospective vendors using the University Request for Proposal/Quotation/Information (RFP/Q/I) processes.
- Identify and qualify strategic vendor partnerships for institutional contract sourcing initiatives.
- Performs analysis to assess, monitor, and report trends related to supplier performance, transaction analysis, risk analysis, contract pricing, strategic sourcing and operational performance of University contracts, vendor relationships, institutional spending, and revenue-generating opportunities.
- Provides support for the contract lifecycle management and vendor maintenance institutionally managed and overseen by Procurement Services.
- Maintain and develop internal partnerships across divisions and at all campuses to maximize and leverage the value of institutional contracts for Pacific.
- Develop, test, and maintain an array of University Procurement systems and programs.
- Provide training and support across all campuses for University Procurement systems and programs overseen by Procurement Services.
- Execute strategic initiatives and/or projects as assigned.
- Perform other related duties as assigned.
University of the Pacific recognizes that diversity, equity, and inclusion is foundational to the success of our valued students and employees. We prioritize policy and decision-making that demonstrates awareness of, and responsiveness to, the ways socio-cultural forces related to race, gender, ability, sexuality, socio-economic status, etc. impede or propel students, faculty, and staff. |
| Minimum Qualifications | - Two (2) years of post-high school education.
- One (1) year of experience in procurement.
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| Preferred Qualifications | - Bachelor’s Degree in Business or related field.
- Three (3) years in a procurement-related field.
- Experience in Higher Education Procurement.
- Written and verbal communication is required at all levels within the institution.
- Demonstrative abilities presenting to various groups.
- Positive attitude, proven ability to work successfully with diverse populations and demonstrated commitment to promote and enhance diversity and inclusion.
- Experience with Ellucian Banner.
- Certification from a Professional Purchasing organization.
- Purchasing experience that includes information technology sourcing and service agreements, and/or bidding, sourcing and regulatory compliance related to renovations, capital and construction projects, and/or experience supporting athletic programs and services with general knowledge of NCAA regulations.
- Effective professional interpersonal skills across all constituencies.
- High degree of organizational planning, responsibility, judgment, and initiative.
- Knowledge of sales and use tax principles, uniform commercial code regulations, and federal and state compliance for regulatory purposes.
- Familiarity with accounting principles and practices suggested.
- Knowledge of materials management and procurement.
- Familiarity managing budgets.
- Intermediate working knowledge of Microsoft Office and emerging technologies.
- Ability to work independently to oversee critical deadlines and competing priorities.
- Knowledge of business and project management principles and techniques.
- Strong customer service orientation.
- Experience and sensitivity in working with people of diverse backgrounds and cultures.
- Demonstrated experience in advancing social justice, equity, and inclusion in a university setting.
- Ability to engage and integrate culturally responsive practices and knowledge in their work.
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| Physical Requirements | The physical demands described here are representative but not definitive of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Requires extended periods of sitting and repetitive hand/wrist motion while using computer keyboard and phone. Occasional standing, walking, walking across campus, climbing stairs, bending, stooping, and reaching. Occasional lifting up to 25 pounds.
Work Environment/Work Week/Travel:
Work is primarily performed in a standard office environment. Work performed during standard business hours. Some travel may be required.
Valid driver’s license required. Incumbent must also be able to meet the University’s fleet rules and be eligible to drive for University business. The University and its insurance carrier reserves the right to exclude applicants based on their driving record. |
| Hiring Range | $25.00 - $29.00 per hour. We consider factors such as, but not limited to, scope and responsibilities of the position, candidate’s qualifications, internal equity, as well as market and organizational considerations when extending an offer. |
| Background Check Statement | All applicants who receive a conditional offer of employment are required to execute a release and authorization for a background screening. |
| AA/EEO Policy Statement | University of the Pacific is an affirmative action and equal opportunity employer dedicated to workforce diversity. In compliance with applicable law and its own policy, Pacific is committed to recruiting and retaining a diverse faculty and staff and does not discriminate in its hiring of faculty and staff, or in the provision of its employment benefits to its faculty and staff on the basis of race, color, religion, national origin, ancestry, age, genetic information, sex/gender, marital status, military and veteran status, sexual orientation, medical condition, pregnancy, gender identity, gender expression, or mental or physical disability. |
