Job Abstract

Come join the staff at OU HSC and become a part of Oklahoma's premier research university which leads the state in education and career opportunities. OU HSC is one of only four comprehensive academic health centers in the nation with seven professional colleges. We are currently building world-class institutes for the treatment of diabetes and cancer. The Administrative Support Coordinator position is located at the College of Allied Health in the Rehabilitation Sciences department.

• Oversees and provides professional administrative support, financial management and budget planning for the department.
• Processes new hire and termination paperwork. Maintains personnel files and update the incoming and outgoing employee information.
• Oversees records maintenance, to include but not limited to inventory, personnel, and office files.
• Submits all paper PAF, EPAF, EDR, travel, and PET's. Update time supervisor approver in PeopleSoft, assign required trainings, and run reports
• Manages approval process for payroll, leave accounting/reporting, and other financial matters·
• Assists with developing, implementing, and interpreting policies and procedures, ensuring compliance with Federal, State and University policies and regulations.
• Assists with coordination and planning of program hosted events and programs/logistics. Negotiates with contractors and vendors.
• Selects, supervises, trains and evaluates performance of assigned staff.
• Coordinates and executes department events.
• May maintain budget and grant administration, account reconciliation, Pcard management, and OU Foundation funds.
• Performs account reconciliation to balance financial statement transactions to source documents and forecast cash flow and account balance.
• May prepare and reconcile Grant / Foundation reports and verify cash balance in accounts.
• Provides support with purchases, travel, policies and procedures, awards, funding requests, and reimbursement requests. Performs various duties as needed to successfully fulfill the function of the position

Education: Bachelor's degree , AND:

• 36 months experience in an administrative role.

Equivalency/Substitution: Will accept 48 months experience in lieu of the BS Degree for a total of 72 months related experience.

Skills:

• Working knowledge of office procedures.
• Working knowledge of accounting processes.
• Ability to use a computer and calculator
• Knowledge of Microsoft Office Suite (Outlook, Excel, and Word)
• Excellent interpersonal skills.
• Ability to work as a team member
• Ability to complete tasks in an efficient and timely manner.
• Must be detail oriented.
• Ability to multitask, be organized, and self-motivated·
• Ability to communicate verbally and in writing.
• Basic math skills.

Working Conditions:

• Physical: Sit for long periods of time. Ability to bend, lift, stoop and carry. Ability to engage in repetitive motions.
• Environmental: Standard office environment. Frequent exposure to pressure caused by deadlines and busy periods. Ability to work effectively with a wide range of constituencies.

Why You Belong at the University of Oklahoma: The University of Oklahoma fosters an inclusive culture of respect and civility, belonging, and access, which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents, perspectives, and experiences of our community enrich the learning, and working environment at OU, inspiring us to harness our innovation, creativity, and collaboration for the advancement of people everywhere.

Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.