| Job Title | Senior Clerical Assistant -Laney College (Counseling Department ) |
| Time Base | 40 Hours/Week 12 Months/Year |
| Compensation | Salary Range: $3,600.68- $4,548.65/mo. Hiring Range: $3,600.68 - $3,941.98/Mo - The maximum initial placement is Step 3 depending on experience |
| Position Type | Classified |
| Department | Student Services-Matriculation (542) |
| City | Oakland |
| State | CA |
| Job Description Summary | Under general supervision, the Senior Clerical Assistant performs a wide variety of typing, clerical, and office work.
This is normally a full-time position with a work schedule of five days and 40 hours/week. Duties are performed 12 months a year. May be required to work some evenings and Saturdays during peak periods, such as registration, audits, fiscal year-end, graduation, etc. |
| Duties & Responsibilities | Any one position may not include all of the duties listed nor do listed examples include all tasks which may be found in positions of this class. To perform this job successfully, an individual must be able to perform each essential duty of the position satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions required for the position.
• Makes appointments for students to see counselors on the current appointment system; complete
schedule change requests for counselor schedule modifications
• Performs a wide variety of difficult clerical work including typing, proofreading, filing, and
posting information on records.
• Disseminates registration and class schedule information to students.
• Acts as a receptionist, answering the telephone and assisting students, faculty, or the general
public, providing information, referrals, or assistance as required.
• Enters counselor schedule accurately in the current scheduling system.
• Prints unofficial copies of transcripts and class schedules for students upon request and for
counselors’ appointments.
• Maintains departmental attendance records.
• Prepares basic statistical reports
• Ensures that there is a sufficient supply of all office forms
• Request system access for new staff
• Request repairs for department equipment
• Provides clerical and organizational support for recruitment and retention activities coordinated
by the counseling department
• Develops and maintains tracking process for students on probation or dismissal
• Performs other related duties as required. |
| Minimum Qualifications | 1. Two years of experience in general office clerical work or any combination of training and
experience that could likely provide the desired knowledge skills and abilities.
2. Knowledge of, and proficiency in, the operation and use of personal computers utilizing word
processing.
3. Ability to type accurately from clear copy.
4. Knowledge of English usage, spelling, grammar and punctuation, basic arithmetic, filing and
record-keeping procedures, and receptionist and telephone techniques.
5. Ability to work with speed and accuracy; work cooperatively with others and greet staff and
visitors with courtesy and tact.
6. Understanding of, sensitivity to and respect for the diverse academic, socioeconomic, cultural,
disability and ethnic backgrounds of Peralta Colleges’ students, faculty, staff and community |
| Desirable Qualifications | • Ability to speak and write effectively.
• Some experience working in a counseling office setting.
• Experience and ability to learn new scheduling and reporting system
• Native fluency in other languages such as Spanish, Vietnamese, Chinese, etc. |
| Environmental Demands | - Occasional work performed alone
- Constant work around and with people
|
| Other Requirements |
• Occasional standing, walking, stooping, kneeling, squatting, and climbing stairs
• Occasional lifting and carrying up to 15 lbs.
• Occasional pushing and pulling up to 20 lbs.
• Occasional standing, walking, stooping, kneeling, squatting, and climbing stairs
• Occasional lifting and carrying up to 15 lbs.
• Occasional pushing and pulling up to 20 lbs
|
| Tools & Equipment Used | • Standard Office Equipment. |
| Application Deadline Date | June 9, 2024 |
| Open Date | 05/09/2024 |
| First Review Date | 06/09/2024 |
| Special Instructions to Applicants | APPLICATION PROCEDURES
1. Required documents will include:
· Current resume of experience, formal education/training and qualifications.
· Copies of supporting credentials, if applicable.
· Copies of transcripts from fully accredited colleges or university institutions.
(Copies of diplomas will not substitute for transcripts.) (If hired, it will be required to submit official transcripts from fully accredited college or university.)
Information on transcripts must include degree awarded and confer date. Transcripts without this information and online applications without transcripts will be disqualified. PLEASE DO NOT SUBMIT AN APPLICATION IF YOUR DEGREE WILL NOT BE CONFERRED UNTIL A LATER DATE.
Note: A written evaluation by an official foreign credentials/transcripts evaluation and translation service must be submitted for Foreign Degree(s)(non-U.S. degrees) by the application deadline date.
2. Applications and attachments (resume, cover letter, copies of transcripts, letters of recommendation, etc.) will ONLY be accepted through the online process. WE DO NOT ACCEPT MAILED OR FAXED APPLICATIONS OR ITS ATTACHMENTS.
3. Travel expenses for the interview and selection process will be borne by the candidates.
4. Skype and phone interviews are not permitted.
Appointment to the position is conditional upon the approval of the Chancellor.
CONDITIONS OF EMPLOYMENT
Employees must satisfy all pre-employment requirements to work for the District which include, but are not limited to, the following items:
REQUIRED FOR ALL EMPLOYEES
Tuberculosis Examination: Prior to employment, the successful candidate will be required to submit evidence (either skin test or X-ray report) of being free of tuberculosis within the past sixty (60) days. The TB test is a condition of employment and any expense must be borne by the successful candidate.
Fingerprinting Requirement:
As a condition of employment, all employees working for community colleges in the State of California are required to be fingerprinted within the first ten (10) working days of the date of employment pursuant to Education Code Section 88024. The District Office of Human Resources processes fingerprints electronically. During the employment intake process, new employees will be given information to have their fingerprints taken at another location.
Immigration Requirement: According to the Immigration Reform and Control Act, the Peralta Community College District is required to verify that all new employees are:
1) A citizen or national of the United States;
2) An alien lawfully admitted for permanent residence in the United States; or
3) An alien authorized by the U.S. Citizenship and Immigration Service to work in the United States. All new employees are required to complete and sign a verification form and provide documentation attesting that he/she is a United States citizen, national, or an alien lawfully authorized to work in the United States.
District Policy: A Social Security Card will be required following selection and prior to completion of the hiring process. The employment process cannot be completed without a copy of the Social Security Card on file in the Office of Human Resources.
MAY BE REQUIRED
Medical Examination: Under state regulations and as a condition of employment, certain positions may require a medical examination prior to employment. Expenses incurred will be borne by the employee.
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