Under the general direction of the Senior Director- Maintenance and Operations and in collaboration within the Department and with colleagues across the campus, the Associate Director, Building Infrastructure Trades is responsible for leadership, management, and supervisory oversight of several trades shops including the HVAC Shop, Plumbing Shop, and Electrical Shop. In this role, the incumbent is responsible for all maintenance and repair services and functions of each shop. This includes manag... more details
Job Summary
Under the general direction of the Senior Director- Maintenance and Operations and in collaboration within the Department and with colleagues across the campus, the Associate Director, Building Infrastructure Trades is responsible for leadership, management, and supervisory oversight of several trades shops including the HVAC Shop, Plumbing Shop, and Electrical Shop. In this role, the incumbent is responsible for all maintenance and repair services and functions of each shop. This includes management of personnel management for all Shop staff, including journey-level trades positions. The incumbent is also responsible for the oversight, management and implementation of contracted services related to the area of assignment. The incumbent is charged with ensuring services from all shops are provided to the campus in an organized, prioritized, scheduled, and delivered in a cost effective manner meeting budget allocations and established service level expectations. This position requires the management of several groups and maintenance oversite for campus events and functions. Works in conjunction with other department Associate Directors and senior leadership.
The Maintenance & Operations unit of Facilities Development & Operations provides services to a University campus spread across five sites comprised of +170 acres, 52 buildings, and more than six million gross square feet. Maintenance & Operations employees approximately 235 full time permanent staff and up to an additional nine part time, seasonal, or contract staff. The assigned operating budget for the unit is ~$20 million not including funds associated with maintenance and repair projects
Key Responsibilities
- Responsible for day-to-day management, coordination and quality control of assigned area of operations, maintenance, and repair services in support of the University’s mission and department goals and in accordance with standards, codes, and regulations
- Prepares progress reports, informs Director of work effort status and deviation from assigned goals; prepares activity reports for management guidance
- Manages assigned budget including monthly review, tracking, and forecasting of needs for all positions, supplies, contracts, and equipment. Facilitates purchasing of tools, materials, supplies, and equipment in coordination with others in the department
- Inspects the work of contractors/vendors, and, in collaboration with others, makes recommendations for campus design standards
- Establishes financial data for building assets that lead toward life cycle costing and effective financial forecasting
- Develops professional development and training plan
- Evaluates staff work performance and conducts periodic appraisals and quality inspections
- Coordinates inspection activities to ensure the Department activities are in conformance with the established service level requirements
- Develops and implements strategies to improve the customer experience and ease access to services and information utilizing varied methods of communication
- Responsible for record keeping, tracking and reporting regulatory compliance related to the assigned area of operations, maintenance, and repair activities to Environmental Health & Safety
- Plans, implements, and updates procedures for area of responsibility as related to disaster and emergency preparedness and building security/emergency procedures
- Ensure compliance with applicable safety policies and regulations as well as building and life safety codes, including as required for maintenance and repair projects
- Assists with development of policies and regulations where assigned
Knowledge, Skills & Abilities
- Working knowledge of the California Building and Safety Codes, Title 8 Safety Orders, and Federal Codes, local ordinances, and other applicable codes and regulations
- Knowledge and understanding of public contracting requirements as needed to develop and analyze proposals and negotiate favorable business terms
- Knowledge of and ability to assess, develop, implement, and evaluates procedures, plans, and policy from a strategic and operational perspective
- Ability to define problems, collect data, establish facts, and draw valid conclusions and to interpret an extensive variety of technical instructions and deal with multiple abstract and concrete variables
- Ability to effectively interpret, organize and present information, ideas and concepts in written or presentation format and use consultative, collaborative and facilitation skills to obtain decisions required to move forward toward implementation.
- Ability to maintain knowledge and interpret department, organization, system-wide, and regulatory policies, and procedures
- Ability to communicate effectively and work harmoniously with a diverse group of individuals at all levels within and outside of the organization
- Ability to operate a motor vehicle, utility cart
- Demonstrated proficiency in planning, scheduling, prioritizing, and problem solving, and in managing both routine and complex maintenance workload requirements involving a mix of skilled trades so as to effect timely completion of numerous concurrent tasks within defined resource limitations
- Ability to work with mathematical concepts such as probability and statistical inference, to apply concepts such as fractions, percentages, rations, and proportions
Required Qualifications
- Bachelor's degree in engineering, construction technology, facilities management, business or a related field OR which may be obtained through equivalent experience such as might be attained through five years of supervisory experience in management of maintenance and/or construction projects, of which a minimum of three years is associated with progressively responsible experience
- Five years of supervisory experience and three years of senior leadership experience within a multi-faceted facilities maintenance organization
- Experience with computer programs used for facilities maintenance management, building automation, and/or project management
- Requires the possession of a valid California Driver's License for the operation of any vehicle or equipment required for position and in any emergency situation
License
A valid driver's license is required for this position. Out of state candidates selected for the position must obtain a State of California driver's license within 10 days of hire in accordance with the California Department of Motor Vehicles regulations.
Once hired the employee must successfully complete the Defensive Driver Training Program provided by the State of California for California State University campuses.
Preferred Qualifications
- Prefer EFP or CEFP certification through the Association of Physical Plant Administrators or equivalent
- Prefer electrical inspection certification through the International Code Council or equivalent
- Prefer possession of California supervisor certification for asbestos and lead related work
- Prefer supervisory experience within a collective bargaining and represented staff environment
- Prefer knowledge of all aspects of physical plant management and ability to manage and prioritize technical assignments associated with facilities administration
- Prefer applied knowledge of building codes and other laws relating to architectural trades
- Prefer proficiency in the use of computerized maintenance management systems
- Prefer experience working in a University
Compensation
Classification: Administrator II
Anticipated Hiring Range: $9,625/month - $ 12,730/month
CSU Salary Range: $4,812/month - $15,449/month
The final hiring salary will be commensurate with experience.
San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary.
Application Procedure
Click Apply Now to complete the SJSU Online Employment Application and attach the following documents:
All applicants must apply within the specified application period: May 17, 2024 through June 9, 2024. This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.
Contact Information
University Personnel
jobs@sjsu.edu
408-924-2252
CSU Vaccination Policy
The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu.
Additional Information
Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis.
The standard background check includes: criminal check, employment, and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third-party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire.
SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS)
All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity.
Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification:
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu.
Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf. The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu.
Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director.
Equal Employment Statement
San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus).
