Come join our staff at the University of Oklahoma Health Sciences Center (OU HSC) and become part of Oklahoma's premier research university which leads the state in education and career opportunities. The OU HSC Office of Enterprise Risk Management is an important part of Legal Counsel, serving the Oklahoma City and Tulsa Campuses. Our department is dedicated to providing risk management services in an effort to identify and manage the organization's risk exposures. We are looking for an Admin S... more details
Come join our staff at the University of Oklahoma Health Sciences Center (OU HSC) and become part of Oklahoma's premier research university which leads the state in education and career opportunities. The OU HSC Office of Enterprise Risk Management is an important part of Legal Counsel, serving the Oklahoma City and Tulsa Campuses. Our department is dedicated to providing risk management services in an effort to identify and manage the organization's risk exposures. We are looking for an Admin Support Coordinator to join our team.
Performs administrative support-oriented jobs such as file maintenance, preparing letters and reports, scheduling meetings, maintaining office supply inventory, making purchases, entering vouchers, reconciling department accounts, and performing other duties to support the Office of Enterprise Risk Management.
Duties:
- Oversees and provides professional administrative support, financial management and budget planning for the department.
- Processes new hire and termination paperwork. Maintains personnel files and update the incoming and outgoing employee information.
- Oversees records maintenance, to include but not limited to inventory, personnel, and office files.
- Submits all paper PAF, EPAF, EDR, travel, and PET's.
- Update time supervisor approver in PeopleSoft, assign required trainings, and run reports.
- Manages approval process for payroll, leave accounting/reporting, and other financial matters
- Assists with developing, implementing, and interpreting policies and procedures, ensuring compliance with Federal, State and University policies and regulations.
- Assists with coordination and planning of program hosted events and programs/logistics.
- Negotiates with contractors and vendors.
- Selects, supervises, trains and evaluates performance of assigned staff.
- Coordinates and executes department events.
- May maintain budget and grant administration, account reconciliation, Pcard management, and OU Foundation funds.
- Performs account reconciliation to balance financial statement transactions to source documents and forecast cash flow and account balance.
- May prepare and reconcile Grant/Foundation reports and verify cash balance in accounts.
- Provides support with purchases, travel, policies and procedures, awards, funding requests, and reimbursement requests.
- Performs various duties as needed to successfully fulfill the function of the position<
Required Education: Bachelor's degree AND:
- 36 months experience in an administrative role.
Equivalency/Substitution: Will accept 48 months experience in lieu of the BS Degree for a total of 72 months related experience.
Skills:
- Working knowledge of office procedures.
- Working knowledge of accounting processes.
- Ability to use a computer and calculator.
- Knowledge of Microsoft Office Suite (Outlook, Excel, and Word)
- Excellent interpersonal skills.
- Ability to work as a team member.
- Ability to complete tasks in an efficient and timely manner.
- Must be detail oriented.
- Ability to multitask, be organized, and self-motivated
- Ability to communicate verbally and in writing.
- Basic math skills.
Working Conditions:
- Physical: Sit for prolonged periods. Use of a computer. Manual dexterity. Communicate effectively. Engage in repetitive motion.
- Environmental: Standard Office Environment
Why You Belong at the University of Oklahoma: The University of Oklahoma fosters an inclusive culture of respect and civility, belonging, and access, which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents, perspectives, and experiences of our community enrich the learning, and working environment at OU, inspiring us to harness our innovation, creativity, and collaboration for the advancement of people everywhere.
Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.
